Hello everyone and welcome back to the keep productive YouTube channel today, we'll be diving into toggl plan
Now you may have heard of Toggl before that's because it's a very popular time tracking software
We will be diving into the fairly new but sort of rebranded project management software
giving you all that you need to know about the features a tour of the site and also all you need to know about the
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And I hope you enjoy so folks as you can imagine toggle is a very popular software
If you don't know it already. It is very time tracking tool
This is it's project management counterpart
And as you can see here
It looks very similar to
Asana to apps like fibre II as a way to sort of help plan you and your team's work
Now as you can see here
It runs on two experiences and it runs on mainly boards and timelines or Gantt for you
which many people like to call it and it actually was previously an application called team week, which many people
We did flock to and it was a sister company to toggle, but they seem to be putting it under the same roof now
So the pricing is fairly simple
It's very similar to apps like asana
Actually a little bit cheaper at nine dollars per user per month if you did that via monthly billing
That's a premium account and that will give you access to something called annual view custom colors file upload to one hundred megabytes
Multi assign tasks and favorites now you can see I'm currently under trial
So I'll be showcasing some of the monthly premium plan
Features. There is also an annual premium which reduces it down to eight dollars per month per user and I do believe in this case
It's showcasing me billed 192 because I've added two users to the account
So the pricing is fairly traditional for most project management software
Now this application touts herself more as a simple project management tool and you definitely see that in the application. They don't go too
Aggressive with too many features and also too many complicated workflows. It's actually fairly simple
So in this case when you get started, you can go ahead and create a team
I've created two teams here one for sales to demonstrate that if you create a department, for example
You can add people here
And anything that your team is working on
In a specific realm can be added here so that can show across all of the different plans or projects
That are on your account
So as you can see here, these are the ones that I'm working on
If I go to editorial I've added Alice here
and I've started to assign her some of the tasks inside of
This plan here
So you can start to see that you get a high level overview of what your team's working on in this Timeline view
Which may be very helpful. You can also dock that so you can see that as a full-screen view
You can even zoom in down in the bottom right hand corner, and you can zoom into a week view
So it's a bit more granular. You can see a bit more detail
You can actually hover over items and see specific information like checklist details
and you can even go to month view which we were on just before and
three month view but the annual view that you may see in the premium plan is actually
Locked under premium. But in this case we can see it so you can see potentially your full year's activities
So one thing to know is I actually was only able to find the web version
I didn't actually find the Mac the our windows or even the iPhone and the Android version
So I believe this is currently only available through Mac
Although I believe it states somewhere that's actually currently in beta
so one thing I didn't mention is with all accounts you get 14-day free trial which is
Traditional and you can manage that up here now inside of toggle plan
They call things plans not projects
so in this case
I've got one here called release tool picker and this is actually a plan that I'm going with
Now up here. You can actually edit the project at the Euron you can favorite it to add a new section
you can duplicate it in case you had it as a template or
Archive it in this case if I wanted to edit it just to show you what you get when you load up a new project
You can see you get two options
You get two views that are enabled now traditionally with tools like click up
You actually get a lot more views
But this is some of the basic views that you'll get even in the free account. The free account allows you up to five members
So here you can see that can switch ON or switch off boards
So you can actually have just timeline or boards on and you can press save you can even change the color up in the top
Right hand corner. So let's go into the board view of that project
now you can see here that this will include tasks that Alice and I have both working on and you can drag stuff between
Statuses. So for example, I can bring it to in progress
blocked or done, but these are some of the basic ones that are set up you can also had and at
Statement status and for example if I wanted to add
review for afterwards
Then you can have that there and you can even add and monitor the emoji here
So as I just accidentally clicked into it, you can see that if I were to click into an item
It appears very similar to applications like notion you have this sort of
Page view per se and you can add more details to it. So let's open this up and show you around
So up here. I can actually add a status so you can move it to a relevant section
for example, I could move it to the review section and
There's actually a built in
achievement system inside of this that you can actually go to insider settings which essentially tracks your
you know progress with certain activities done and gives you these badges which is a nice addition and
Something a nice layer to have on top of it
You can change the plan. If we open this up here, you can change the plan you can change the assignee
I can also change the from and to dates as well as adding additional properties
I actually added a daily estimate one
It allows me to add a specific time and also the tags you can add a segment as well
Segments are useful if you wanted to break down a task into a specific activity and you can even add a start and end date
down here
I can take lots of different notes and naturally and a checklist below as well as upload or drop a file in and
That gives you access to adding larger files inside. It's a premium plan
In the top right corner, I can actually duplicate it copy link
But I can also follow it if it's something that you and your team are working on
I can go into this full-screen view as well if I wanted to
So as you can see here, very simple, nothing too complicated and actually quite a nice design if I wanted to modify the boards
I could move all of the specific tasks inside of a list. It's under the board into a specific area
so for example
If I said actually we've made progress but were blocked now on all of these you can move all those tasks to a new section
You can add any new tasks as well below here, which is fairly simple to do
So one thing you can do is change that view changing the view gives you this design and if I want a week view
you can see that it's fairly simple to understand what's going on and
You can hover over and see who is working on a specific item and click in and make those notes
It's all very simple
And if I wanted to I could specifically go and hover over an item and I can even start
Adding the details here in this case. I may want to say
speak with contracts and
That's handy if I wanted to get going with this I can also at
Whoever's this associated to as well in this case. It could be for Alice
now if in the top right hand corner
I can do a few things
I can share it
And you can share all the milestones with people and how you want it to be viewed when you enter it which is quite cool
And you can actually share that
Publicly and you can show the plan milestones. So this might be handy for people who
want to see progress that aren't necessarily involved in your project or
Who are clients and that can be quite helpful you can have them know milestones as well as well as a three month overview
if you want to
So the other thing you can have is something called an ice box and I created a few ice box items over here
You basically add folders to this light pop out section and you can drag them in to your account
So in this case, I may want to say, okay
I need to work on the SEO and I need to share
To all communities so you can start adding tasks here and you can create subfolders
Almost like you could basically have an inbox inside of here. Really
Maybe some of the Minister of two items that you wanted to be able to drag in
Same goes up here
You can favorite it you can edit it and you can make any modifications to it as well as following the plan
which for example if you
Like for example, you have lots of plans and you want to follow specific ones then you can have that there
Now you can actually switch enabled views off up here at any given time but really it's that simple
Now let's go over to some of the settings. So in this case, you can manage your users and what invitations have been sent
You can manage your profile and what emails you get and for example time zones and some of the other details like kind weekends
Pin me to the top fade done tasks high contrast mode and you can modify that a lot
Go to billing and change and add credit card details as well as use some of the browser extensions
they have ones that directly integrate with Trello github JIRA asana bit bucket Podio and can also
Import your tasks from other applications like this
You can even use the slack one
so you can send a daily to-do list of people you can notify you when a time line has changed and
There's a calendar integration which I believe works with Google Calendar
So all in all toggle plan is a very very simple
Project management tool it's simple. It doesn't go into as much detail as app sales
Click up Monday comm or even a sauna to some extent but it does offer you some basic abilities
That will keep you and your team clear of what is happening ahead
I'd recommend this more for small to medium sized teams that are getting started
Think the free plans good, especially for five users. That doesn't want to go too aggressive
I can see this application being embedded with applications like toggle in the future and
I love the fact that it's got great timeline views for you and your team to see all of what's happening and
All of what's going on. There's a lot of companies actually lock Gantt views
Inside of their paid plans in terms of the pricing. I do think it's a little bit steep
I think this six dollar pricing would probably be much better
But at the same time as a team tool, sometimes that goes amiss when you found the right application so folks
Hopefully you found this review useful. Please do subscribe if you want to check out more here on this channel and
Please do comment below if you check stronger planner is a great peer some of your opinions
Okay, folks. Have a great day as ever. Bye
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