Welcome to the Office 365 Update for October of 2018.
In the next few minutes,
I'll be giving you a quick rundown
of the latest Office 365 Updates with the goal of helping you
get the most out of the service.
By the time you watch this video,
Microsoft Ignite 2018 will have wrapped up.
It's one of the premier events for IT professionals
and a great opportunity
to both deep dive on Microsoft technology
and learn about what's coming.
There were far too many Office 365-related announcements
at Ignite for me to cover
in the short time we have together,
and there is also news prior to Ignite
that I haven't gotten to yet, but I'll try to get
to most of the significant Ignite announcements
this month and next.
I did want to point to a document
called the Microsoft Ignite 2018 Book of News.
It's your guide to all the announcements we made
the first day of Ignite with summaries of the news
and links to more information.
Feel free to check it out at aka.ms/ignitebookofnews
or use the link I provide in the transcript
and resources guide that accompanies each of my videos.
Now, onto the updates.
I know some of you with our viewing audience
subscribe to one of our Office 365 consumer plans.
Good news if you fit that description
and you, like me, have more than one device at home.
Office 365 Home and Office 365 Personal subscriptions
previously included device install limits.
Office 365 Home limited subscribers
to 10 devices in total across five users
and Office 365 Personal limited subscribers
to one PC or Mac and one tablet.
As of October 2nd,
subscribers can install Office 365
on an unlimited number of devices
and be signed into their accounts
on up to five of those devices at the same time.
And for those with bigger families,
we're also increasing the number of licenses
in the Home subscription from five to six
with no change in price.
To be clear, that's six people with their own Office license
and one terabyte of OneDrive cloud storage each
for a total of six terabytes.
In addition to my Surface Book, I use a MacBook part-time
so I can stay up to date on Office 365 for the Mac,
so it was music to my ears
to learn that Microsoft has announced a preview
for an enhancement to OneDrive called Files On-Demand
that has been available on Windows for a few months.
Files On-Demand for Mac
makes it easy to have access to all your files
but only have the files you need to be stored locally
on the device, thereby reducing
the amount of local storage space consumed.
You don't have to change the way you work
because all your files can be seen in Finder
and work just like every other file on your device.
Files On-Demand is available
to consumer and commercial OneDrive customers
and works across all your personal, work,
and shared files in Office 365.
Status icons in Finder make it easy to know
whether your files are locally available or online.
You can easily make files or folders always available
even when you don't have an internet connection
by right-clicking and selecting Always keep on this device.
Files On-Demand for Mac
is now available for Office Insiders on macOS Mojave
and can be also enabled by running a simple script.
Be sure to check out the blog post we link to
in the transcript and resources guide
for additional information, if you'd like to try out.
Who doesn't store pictures on their phone or tablet, right?
The new Super Zoom feature enables OneDrive on iOS users
to use a pinch gesture
to zoom in and out of the Photos view.
Zoom out to easily scroll many photos at a time
or zoom in to get a larger preview
of your photos as you browse.
This feature is supported on both OneDrive for Business,
as well as consumer accounts on iOS.
For those of you using OneDrive on Android devices,
Super Zoom is already available
but only for OneDrive consumer accounts
and it should be coming
to OneDrive for commercial accounts later this year.
When you use what is commonly known
as the at sign with someone's name in social media apps
like Twitter or Facebook, the person you mention
receives a notification about that post or comment.
You might also be using what I'll call @mentions
in Microsoft Teams and Yammer,
and I covered their introduction into Outlook a while back.
Now you can use @mentions in Word and PowerPoint
to draw someone's attention to comments
in a document or presentation you're collaborating on.
Just add the at sign, then type the name of the person
in the organization you're collaborating with.
That person receives an email
with a link directly to your comment.
Clicking the link brings them into the document
or presentation, and into the conversation.
Using @mentions in Office
can help take the lag time out of the collaboration process,
helping you get more work done faster.
Sometimes when I hear about something new,
I wanna give it a try before committing to it.
That's why the new Coming Soon functionality
being introduced to Outlook for Windows is so exciting.
It gives Office Insiders a window of time
to try new features on their own schedule
before they're released more broadly.
One of the new features being showcased
using the new Coming Soon feature pane
is the new simplified ribbon.
It lets you focus on the core of what you need,
displaying a single row of command
versus the three lines of commands in the classic ribbon.
It is still easily expandable, so you're always in control.
The default set of commands in the simplified ribbon
are those that are used most frequently,
and less frequently used commands
are always still available with just a click or two.
In addition to the simplified ribbon,
we made updates across the entire
mail and calendar experience
to improve productivity and keep you more organized.
Be sure to visit the blog
to learn more about all the new features
and get more details about how Coming Soon will work.
I'm sure most of you are familiar
with applying themes in Word, Excel, and PowerPoint
to give your content a consistent set
of fonts, colors, and effects.
Power BI users might also be aware
that the built-in color scheme for Power BI visuals
wasn't pleasing to everyone.
And worse yet, modifying it could be challenging.
I'm happy to report that the Power BI team
recently added the option to apply new built-in themes
to Power BI reports, similar to what you can do
with Word, Excel, and PowerPoint.
You'll be able to see these new theme options
by selecting Switch Theme in the Home ribbon
in the Power BI Desktop.
All you need to do is pick your desired theme
from one of seven new options
and it will be applied to all your visuals
that use the default color palette.
You can also find a link to the report theme gallery
in the same place which contains community-developed themes.
In addition, you will find help on creating your own theme
if, for example, you want to create one
based on your organization's branding.
This update also includes a preview of a PDF File connector
that lets you access table data in PDF files,
a preview of IntelliSense support
for the M language used by Power BI, and more.
We provide links to everything you need to know
in the transcript and resources guide.
SharePoint has been at the heart
of document-centric collaboration
since long before Office 365 existed.
SharePoint content types are essential
to our vision of how we'll continue
to deliver content services, innovation, in Office 365,
and by extension, Microsoft 365.
That's why it's so thrilling to announce
the ability to add document templates
to SharePoint document library content types.
We're also adding the ability to edit the New menu,
to add, hide,
or reorder the new file options.
With this new capability,
you can maintain the default templates
for things like Word, Excel, and PowerPoint,
along with any newly added templates and content types
specific to your requirements.
You can configure the New menu
by selecting or deselecting which templates you wish to see
and by using drag and drop
to reorder the templates in the menu.
You can edit the template directly in the Office client,
change the template's content type, or delete the template.
We'll scope to a single document library for now.
We will expand these capabilities
to allow you to distribute and publish content types
with associated templates and metadata definitions
to multiple site collections
and libraries in a single transaction.
That's it for this month.
Remember, you can download
the transcript and resources document
that accompanies this video at aka.ms/o365update-blog.
I'm Jim Naroski.
Thanks for watching, and I'll see you again soon.