hi there everybody my name is Richard
McMunn from the interview training
company past my interview com and in
this tutorial I'm gonna teach you how to
pass a project coordinator interview now
I have had numerous requests for this
specific interview so I'm going to take
my time and give you an an in-depth
tutorial on how I believe you should
prepare for a project coordinator
interview and specifically I'm gonna
give you a number of questions to
prepare for and also a number of answers
to so before I get into that tutorial
for those who don't know me my name is
Richard McMunn that's me there in the
center and I concentrate on helping you
pass your interviews by giving you
top-scoring
answers that you can't find anywhere
else so please do watch the video from
beginning to end because it will make a
difference to your preparation for your
project coordinator interview also
please do make sure you subscribe by
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thank you very much now before I get
into those project coordinator interview
questions and high scoring answers I
just want to quickly brush over the
skills and qualities that we need to
make sure you demonstrate during your
project coordinator interview and those
are you have to demonstrate an ability
to plan and organize effectively and
those who pretty much come at the top of
the list in respect of the skills and
qualities you're going to need you also
have to communicate in a variety of
situations and formats obviously in
written format also via electronic email
how you speak and also how you present
yourself and also if you were
coordinating a meeting over Skype or
online and you also have to take
responsibility for important milestones
it's down to you to make sure they're
coordinated and everything gets
completed it goes without saying that
everything you do has to be done to a
high standard at all times
you also need negotiation and persuasion
techniques and also team working skills
and being able to manage projects and
tasks remotely
okay so what I mean by that remotely is
sometimes you won't be able to speak to
people face-to-face so somebody might be
you know in a different part of the
country or even internationally around
the world but you still have to
coordinate and manage things and it
takes those skills to be able to do that
so think about this during the project
coordinator interview they're going to
be assessing these skills and you need
to give them what they're looking for
and that's what I'm going to do right
now in relation to the project
coordinator interview questions and
answers so let's start off with the
first question of your project
coordinator into let's think about it
logically what are they going to say to
you it's gonna be okay introduce
yourself or tell me about yourself and
also the skills and attributes you
possess that will help you to become a
brilliant project coordinator so this is
your opportunity from the get-go to sell
yourself and refer to those skills and
qualities that are needed that's the
important thing so here's my suggested
answer to that interview question
I am a hardworking conscientious and
loyal person who is totally dedicated to
my work I am at my best when managing
and coordinating projects and I enjoy my
work the most when I am under pressure
to deliver results based on strict
timescales now the skills and attributes
I possess include ensuring projects adir
two frameworks and relevant
documentation assessing the pros the
cons and the risks associated with
projects and also finding solutions to
problems to ensure the smooth transition
from project idea and project planned
through to full project implementation
now I believe I will make an excellent
project coordinator for your company
because I possess strong work ethics
high standards and also an ability to
coordinate the toughest of projects
through resilience and determination so
that's a really strong answer which will
get you off on the right footing for
your project coordinator interview now
if you want to download these questions
and answers you can either take notes if
you want to or I'll tell you at some
stage where you can get a copy of all of
these and others to help you pass your
interview let's have a look at the
second question and I want you to
prepare for for your project coordinator
interview describe a situation you were
in where you experienced conflict
as part of a task or projects and how
you dealt with it so whenever you are
involved in a car any kind of project
where people are involved other people
and you're coordinating it there's going
to be conflict at times people will
disagree and you are the person who has
to coordinate and manage it
so this assesses your ability your your
ability to do that so here's my
suggested answer I was part of a project
team in a previous role which included
six other team members we were tasked
with delivering an important web-based
time-sensitive project for a client now
during the initial stage of the project
we got together as a team to discuss and
agree upon the initiation phase of the
project and also an agreed action plan
now from the very first meeting two
members of the team took an instant
dislike to each other and their constant
disagreements were starting to cause
conflict within the team now I took
control of the situation and spoke up
during the meeting to express my
concerns that unless we all agree to put
our differences aside and work
collaboratively as part of a team to
achieve the project teams we would all
be responsible for the failure of the
project now as soon as I raised the
issue it was clear the two team members
knew they had to put their differences
aside which they agreed to do and from
that point on the conflict was stopped
dead in its tracks and the remainder of
the project went smoothly and according
to plan now that is a specific answer to
the question and that's really important
you have to give evidence-based
responses to these kind of behavioral
type situations it says describe a
situation you were in so it has to be
specific in nature and that's a great
answer because I've recognized the
conflict but more importantly this is
what I want you to do is you stop it
straight away you don't use aggression
but you use persuasion techniques okay
and this is assessing your ability to
communicate with these people to get
them to stop because you have the
project at the forefront of your mind
and it also shows an awareness that
unless someone takes control the project
will fail next question describe the
project lifecycle and the steps you
would follow in coordinating a project
so if you're going to coordinate
object as a project coordinator you have
to understand the life cycle of a
project which are the different stages
here we go there are a number of
different phases I would go through
whilst coordinating any project the
first phase is the initiation and
planning stage and this is where I would
basically define the need for the
project set the project aims and
objectives and also map out the
different stages
I would then move on to the development
stage whereby I would choose the
relevant team members start putting
together the action plan which will be
used to achieve important key milestones
I will then move on to the action stage
which is essentially where I and the
other team members would implement the
tasks needed to get the project over the
finishing line now finally I would test
the project to make sure it was working
thoroughly and to the relevant
specification before undertaking the
debrief to see what lessons could be
learned for future improvements and
projects so that shows with clarity and
a logical sequence that you know what's
involved in respect of the project life
cycle now I'm gonna give you two more
questions so please do stick around and
listen some because they're really tough
questions for your project coordinator
interview and I want you two to prepare
for these questions but if you'd like to
download the full set of project
coordinator interview questions and
answers to make sure you pass your
interview there's a link that's appeared
right there in the top right hand corner
you can download all of these and an
additional large number of recommended
project called an 18-degree questions
that I reckon you study in preparation
for your interview okay tell me about a
project you were involved in where the
client was dissatisfied what did you do
to resolve the situation now there are
not many people who are project
coordinators who go through a project
where they don't come across problems
where clients are either dissatisfied of
things go wrong but it's how you react
to that situation this is what they're
assessing here is how do you react when
somebody is dissatisfied because things
go wrong what do you do do you do you
crumble or do you show determination and
resilience and you respond in a positive
manner well here's my suggested answer
in the very early days of working on
projects I was part of a team that
almost failed to deliver on a specific
project now the team was tasked
we've completed a new website for a
client who had a set budget and time
frame for completion now whilst the
initial planning stage of the project
went well the project coordinator at the
time kept agreeing to changes requested
by the client partway through the
project
now each time the client requested a
change or addition to the website it
simply ate into our budget and it also
increased the workload on the team as
the week's progressed the pressure on
the team grew simply because we had
agreed to too many changes without
negotiating an increased project budget
or time scales I decided to speak to the
coordinator to express my concerns and
also suggest we go back to the client to
request additional funds and and also an
extension of four weeks to the project
now the project coordinator agreed and
when he spoke to the client they were
reluctant about agreeing to our request
however they did go ahead and agree to
them and I believe my suggestions
actually saved a project from failure I
learned a huge amount from that
experience and I would never agree to
project alterations unless I was a
hundred percent confident I could
deliver on my promises so that shows
again that you are the one that
identifies as a problem but you
challenge it head-on to solve it and of
course the client isn't very happy about
the fact that you've approached them
again and but this demonstrates that you
know and you say there at the end that
you learn a huge amount from my
experience and you'd never agree to
project alterations unless you could
deliver on the promises final question
tough one explain how you would
coordinate a project that had a limited
budget and limited members of staff at
your disposal so a lot of companies and
organizations and clients are looking to
cut costs okay so this this basically
assesses your ability to use a limited
budget and limited members of staff to
coordinate a project here's a great
answer to this question I believe in the
modern world we need to make more
effective use of outsources to complete
specific tasks and that is exactly what
I would do if I had a difficult project
to coordinate which had a tight budget
and limited resources now there are some
excellent websites available such as
upwork.com freelancer comm and also
people per hour comm where I could
access experts from different industries
such as graphic design web development
econ
some admin etc and I would use these
experts to carry out specific project
tasks where I was unable to hire someone
internally now this approach would have
a number of benefits in the fact that I
would not need to manage the people
directly and they would also only get
paid and less the project tasks was
completed to my specification and also
to the required standards that I said
and I believe this smart approach to
project coordination would ensure I
could manage multiple tasks remotely and
also more importantly at a reduced cost
and that shows that your innovative in
your thinking because there's many
websites out there like I say I
mentioned just three their upward comm
freelancer people per out where you
could hire experts and they only get
paid when you know they do a really good
job and you're happy with it but they
work around the world and you can get
loads of jobs done as a project
coordinator without actually having to
hire people internally but more
importantly you can do that at a reduced
cost so it keeps the project costs as
low as possible now don't forget you
want to download all of my project
coordinator interview questions please
click that link in the top right hand
corner or click the link below the video
you'll then go through to my website
past my interview comm and I promise you
if you use those it will make a huge
difference to your preparation my aim is
always to make sure that you stand out
from the competition and I recommend you
get a copy of that guide really
important ok thanks for watching I hope
I sincerely hope you enjoyed that don't
forget please subscribe give the video a
like I would very much appreciate it
thank you very much for watching and I
wish you all the best to become a
project coordinator thank you very much