I know a little bit about planning from
reading productivity books like
getting things done by david allen
to designing a daily planner
weekly planner
yearly planner
and sharing countless videos on youtube
on how to organize your life
your tasks and your goals
through the years
you can see the evolution of
how i organize my days and my weeks
to get things done essentially
I'm always fine-tuning
and tweaking my system
to be as effective and balanced
as possible and you can say that
i've been doing this for over 10 years
you know i've been trying to be productive
and then changing my systems
improving things as we go
until my latest update which was
about five months ago
i revamped my weekly to-do list system on notion
and i'm really loving this new system
because not only is it helping me prioritize
the most important things
but it's also pretty balanced
in the way that i look at my life
this is what I'm excited to share with you today
is the latest update of my to-do list system
first, let me go over the key concepts
of my to-do list system
and why i set it up the way i set it up
number one, it is really important for me
to keep my macro goals top of mind
i always like to put the big picture goals
my life goals and my monthly goals
and main focuses at the top of this page
so that i always see it as i'm working
on the day-to-day because it's always good
to have a pulse on
okay, what is the big picture
when i zoom out
what do i really want to do?
what am i really trying to accomplish?
before you dive into the little details
number two is to optimize and prioritize
i'm always trying to spend my time
on the most impactful
most important
most effective thing
versus
wasting my time on things that aren't important, right?
i'm trying to get the most bang for my buck
for my time because i don't always
want to be working
i want to spend the least amount of time working
but on the most important things
number three is balance
it's really important for me to have
a holistic view of my life
to make sure that i am working towards
the different areas of my life
that matter to me
so that i'm not just focused on one area
i find that most most of our to-do lists
tend to focus on work
and then we don't put things on there
for self-care or relationships
or just the other areas of life
that are just as important
here is a glimpse of my weekly
to-do list system on notion
i'm calling it focus v2
because i shared the version one
in my last video
where i shared basically a similar version
of this page but now this is the
next level
next version
new and improved
but before i get into the full tour
let me first thank notion for sponsoring today's video
notion is an amazing tool for project management
because there's so much you can do on it
it is so versatile
you can create docs, wikis, tables,
task systems, calendars
i've been using notion for over 2 years
and now it's an absolute necessity in my life
i use it for absolutely everything
on the personal side i use notion
to organize my goals, everything
i cook, i have like this recipe page on notion
planning my new house
creating inspo boards
creating to-do lists
and then for work we use notion to organize everything
that the lavendaire team has to do
everything from organizing our tasks
our content
calendars
all the different functions of lavendaire
have their own page
we have a shop page
a podcast page
marketing page
content page
community page
we use all these different tools in notion
to organize all the info
that we have going on
we use it to communicate with each other
give notes and feedback on designs
i love using the calendars on notion
to plan our content calendar for the shop
and for lavendaire, we use it to plan
our community calendar
our workshop and events calendar
basically anything you can think of
that you need to do
you can do on notion
there is a function and there is a way more
recently notion just launched their
new notion projects which is
a new comprehensive
project management tool to integrate
all of your teams, docs, wikis, and knowledge base
so that you can execute your projects
with more speed and clarity
notion projects is basically notion
but with better and new features and integrations
notion projects is not just about tracking tasks
it's also about centralizing your workflows
into one place
meeting notes
launch plans
brainstorms and goals
so things don't get lost in the shuffle
whether you're building a product roadmap
sprint plan
marketing campaign or passion project
notion brings projects into
one connected workspace
so that you can accomplish more
with fewer tools
if you're interested in trying it out
you can get started with notion projects for free
by clicking that link in my description down below
i'll share some templates for notion projects
as well as my template
for my weekly to-do the system
which i'll get into right now
alright, here we are in focus v2
the layout might look similar to the last one
that i shared but there are significant changes
in this section
the weekly section
which we'll get into
as you can see the top of mind
has to be your main goals
these i put as kind of
my theme for the year or even my theme or goal
for my life
again i've shared this template down below
you can download it
add it to your own notion
and input your own goals and information here
and customize it to your own liking
what i felt about the previous version
was sometimes this page can get too cluttered
and overwhelming
which is why I've inputted more toggles
i like to toggle things
open and close
which you'll see and it just feels more clean to me
it just looks more aesthetic
and it doesn't look too overwhelming
because with the previous layout
once you have a bunch of things crossed out
and I don't know
it just it can look a little bit too much
on the top left we have
our monthly theme and our monthly goals
try not to set more than three monthly goals
at the same time
i feel that usually
i just stick to one or two monthly goals
and that's really enough for me to focus on
if i try to put three
i'm really trying to balance a lot of things
on the right side i put 10x work
and this concept was inspired
by my podcast interview with kehe
i'll link it down below
but he talked about like 10K work
which basically means certain things
that you do create like most of your income
or most of the outcome
i guess the most impactful things
it doesn't have to necessarily be money related
it doesn't have to be like 10K work
i put 10x because these are the things if i were to do
it would be a huge investment on myself
and it would be leverage basically
you do it and it helps you jump forward 10x
you know some things are
small progress and some things if you do it,
boom you're on to the next level
that's what 10x work means and i put here
the things that i could be working on
that are 10x work
things like training a solid team
if i have a solid amazing team that 10 X's
our business and same thing with writing a book
that's a big scary goal but if i were to do it
that would 10x my career
that is there as a reminder to focus on
the big important things
big picture
and usually these aren't the scariest things to do
that we procrastinate on but you know
you get you get me
moving on
we have this week and this is where you would put your weekly goals I have it separated into
work goals and house goals because house is an area that I am working towards it's a big
project for me as you can see in my monthly goals and my recent vlog that I posted so that's why I
like to separate goals per project and you might have other things you're focused on right now
it might be like work goals and fitness goals right you can put whatever matters to you here
for your weekly goals over on the right I have like my self-care routine and I break it down
into morning and evening so these are things that I would like copy and paste down below into my
daily um to-do list but it's a reminder that like if I were to do these things
every morning every evening I feel good about myself I am proud of myself
um these are usually things that we would put off if we only focus on like getting the work things
to do so that's why I think it's important to have this here so that it's top of mind like this is my
routine this is what I want to integrate into my everyday and it's okay if you don't do it every
day but at the very least you have it written down it's right in front of you and you can see it
moving on to the star of the show The Weekly section so as you can see I have sections for
Monday through Friday and then I have one section for the weekend because we're trying not to like
have a to-do list on the weekend so the general format is you start with your daily theme and then
you have space to put your three most important tasks and then you have a section for scheduled
so anything that is on your calendar that has a time you put it under scheduled and then you have
your self-care which is your to-do's for self-care and then you have extra and the Emoji is a cherry
because these things are a cherry on top so your most important tasks are your best ways to spend
your time it's the most impactful way to spend your time it's basically how you optimize and
prioritize so if you were to only do these three things today and do nothing else you would still
be satisfied if you were to do these three things so that's a very precious area so I opened up
everything and top row is an example of what it looks like filled in and then the bottom is an
example of what it looks like empty so as you can see this is literally my week last week I set a
theme and my theme basically you'll notice I put numbers here it's because I like numerology every
day has a number I made a video about that if you want to know how to plan your days with numerology
but anyway I have the numbers because each number has like a theme related to it but sometimes my
numbers and themes don't match up it just really depends on the time so Monday is just admin and
catch up I did just a lot of admin work making calls I scheduled plumbers to come check out
things out at our house Tuesday was a house Focus day so my most important cast were like content
related for YouTube aside from that I scheduled like seven meetings with different people to
look at our house for random things so as you can see that was a very house themed day and here's a
Content themed day where I'm focused on planning videos and I was pretty good with my self-care
this day as you can see I did a lot of self-care this day and this day I did nothing for self-care
and sometimes life is like that right so that's basically the template and if you scroll down
here under notes and reminders in this section I have the templates laid out so you can just copy
and paste them to your days I have it with the the schedule and then without the schedule and then I
have a weekly weekend template here the reason why I really enjoy this weekly template is because you
can shift things around throughout your week and you can plan your week at a glance so similar to
the weekly reset planner where you have your weekly view here I think it's really helpful
like every Sunday to plan your weeks because sometimes you have things scheduled on your
week already like okay I have a lunch this day I have meetings this day and then you already kind
of know what your goal for the week is right you set your weekly goals and then you kind of input
how am I gonna organize my time throughout the week to get these things done and you know I love
using notion because it's so flexible like if you don't get something done today you can move it to
tomorrow or if you're too busy tomorrow you move it to the next day and I know we always have extra
leftover things on our to-do list so for example if you had like a bunch of stuff that you didn't
get to finish on Friday then you would move it to this next week section I mean you can move it to
a weekend if you want to try to get something done on the weekend but yeah usually I I end up moving
things to next week if it's not important this week so then my next week gets filled with like
a long list and then every Sunday I look at this next week list and then I start to schedule it
in next week Monday through Friday um the weekend template is similar but pretty simple I just have
to do and then I have self-care because I wanted to be simpler I'm not trying to force myself to
be productive on the weekend I'm really trying to like relax and have fun so yeah that's why I
really like this system it's very flexible it moves with you week to week it's a great way
to reset your week once a week so every week you would reset your weekly goals and then you would
move your tasks that you put here onto here and then down here is the main to-do list and I'm not
going to go over it too much in this video because I went over it in the last video there's only
slight update but the flow is basically you have buckets of to-do list this is kind of like your
master task list where if you want to brain dump everything you need to do to like reach a goal you
would brain dump it here whether you put it in buckets so bucket is where you would put stuff
before you know if you it came to mind you put it into bucket and then you can organize it later so
quick admin are tasks that would take like two minutes to complete like really simple short
things that you can just batch all together at once work is my to-do's for work and then I have
home and health because these are my to-do's for home and health I have a personal and then I have
you know a place for notes and reminders and then whenever something is like super important I need
to do this next then I'll move it to important and next if you go into these you can prioritize like
high medium low you can click done or you can do later so like this one I finished it so I clicked
done and I have like a done tab where you can look at everything you've done if you click later
it goes into this later tab because some things like aren't important right now and then we have a
priority tab where if you sort things by priority you can find it here and so usually I hang out in
these two tabs like the to do or the priority and then I see like okay these things are important
let me add it to my my weekly to do I find that I don't use this as much because week to week I
already like I just add things directly onto this section which is why I suggest you guys just focus
on this section because it really is the star of the show here but this is for if you really want
to get like you really want to put a lot of tasks down you want to really break down your goals you
have this here one more thing before I go is I want to let you know that we are currently
accepting sign ups to our Mastermind program for the next quarter so Q3 masterminds are now open
so I'll leave the link down below if you want to learn more about the program and if you want to
sign up but basically masterminds are the higher level of our Dream Life Club program where you get
access to all of our monthly live events on Zoom that I'm hosting or I invite guests to host and
you get grouped into a small group of like four to five people to support each other towards your
goals throughout the quarter so not only do you have like weekly prompts and you get to meet up
with each other and check in with each other every week but we have like this whole notion board
where you can have your goals laid out like you have your quarterly goals monthly goals there's
even like a weekly check-in basically a weekly journal for you to reflect each week on how you're
doing towards your monthly goals and quarterly goals and then you can see what your like other
team members are working towards you can see their monthly progress like we have this monthly
progress report as well so that you kind of feel like you're working towards your goals together so
if you feel like you're alone and you'd like some accountability and some support then I
recommend you check out our Mastermind program I'll leave the link down below to check it out
the new groups will start on July 1st for quarter three so July through September those will be the
months that you guys will be grouped together and working on your quarterly goals together alright
that's it for today let me know if you guys decide to try out this weekly to-do list system
on notion I'd love to hear your feedback down below I'll see you in the next one love you bye
[Music]
thank you