Hello everybody, this is Scott Bradley from the website scottbradley.name. And in this video,
I'm going to share with you the 11 features that make Evernote massively powerful as a tool to
use in your daily life, either as an entrepreneur or as a busy professional.
If you haven't already created your account, I recommend that you do so. All you have to do is
go to evernote.com and in the top right-hand corner, go to the prompts to create your account
with your username and whatnot. I'm going to show you this is the web-based version of the
application, but as you know there's also a Mac based version of the application. And I will be
showing you a couple of features that you're able to have in the application compared to the
web app application. So I'm going to start with the web app features and then I'm going to
more right into the application features. And
I do believe that they do have it for PC as well as Mac.
So within Evernote when you get your account, the inside of Evernote is going to look like this.
You're going to have a left-hand panel that's going to show notebooks and tags. You're going
to have this column here which will basically show the notes within each notebook, and then
over here is basically where the note content is. So if you're new to Evernote, you're going to
find out that the way, the content, and the organization of the actual application is you have
your notebooks at the top, your notes within the notebook to be able to select and then content
within each note within each notebook. So I know that maybe a little confusing but I'm going to
make it clear for you by going through each of the features.
So within Evernote, again when you sign in this is what it looks like, and so the very first
feature that I want to show you is that you can create a series of notebooks, an unlimited
amount of notebooks within Evernote. I'm going to show you why that's valuable. So in here,
to create a notebook, you're going to come here you're going to click this downward arrow and
click new notebook and we're just going to call it "test".
And then the best thing about creating notebooks is that you can create notes within notebooks.
So as you can see here in the top right-hand corner, you have a new note and we're just going to
title it "do a test" and "a test" as the note content and you can click done. As you can see here
within the note test notebook, there was a new text that was created and then you have the word
test within the note content. And the best thing about this is you can go in here and actually add
more text and click done and you have your notes. So imagine, in each notebook you can have
an unlimited amount of notes that are in this notebook in and of itself.
So that moves me to my next feature that I want to show, feature number 2, which basically I'm
going to show you that you can quote what's called stacking notebooks. So for instance, say
you have a series of notebooks that you want to group under one specific category, you can do
that in Evernote very, very easily. So the way to do that, again I'm going to just create a brand
new notebook, that's 2. So as you can see here I have test and test 2 notebooks, and what I want
to do is, say for instance both these notebooks were different types of food and I wanted to
create like a super notebook and call that food notes, and this one would probably be Japanese
and this one would be Chinese, and I'm just using that as an example. You can use it the way
you want, but I'm just showing you how to work it.
What you do to create a stack, you click the notebook and then you drag it on top of test 2 and
then you let go of your mouse. And you're going to name the stack. We're going to do "food
types" save. So as you can see here it created a super notebook and subnotebooks under that
super notebook. And the thing is you can make it go big, make it go small, all that good stuff
and it's just a really, really great feature that makes Evernote so awesome because you can
really organize lots of information. And in all the videos that I create here on the YouTube
channel, you will see that this is really valuable. So stacks is the second thing.
The third thing that I want to show you; and I'm getting ready to go back to that one place with
the note; I'm going to refresh here. So the next feature that I want to show you is what are
called tags. So depending on how your brain works, my brain works differently than yours
obviously, but the next thing I want to show you is what are tags and why they're valuable. So
if you again think in the framework, you have your notebook, you have your note within the
notebook, and you have the content of the note within the notebook. And what's great is that the
tags allow you to create one more type of filtering mechanism within your Evernote notebook
to be effective in finding what you need, or using information in the strategic way to
accomplish goals and results and all that stuff. So I'm going to show you how to do that within
the web-based application.
So all you have to do is come up here and click edit and as you can see here there's alt add tags.
So what you do is you click on that and we're just going to do test tag. And once you're done
with that, click off, press done, and as you could see here there's a tag called test tag. Now, I'm
going to refresh for you to show you why that's valuable. If you notice in the left-hand column,
we have all of our notebooks up here, and in the bottom left-hand corner we have our tags.
So say for instance you have hundreds of thousands of notes in here, and they're all tagged
appropriately and whatnot. If you click up here in all notes, which basically again shows you all
of the notes that you have, and this welcome to Evernote note is what shows up immediately
when you first sign in, and actually instead of 10 features I'm going to show you 11 features. I
just now realized that I forgot one, so I'm going to explain what the Web Clipper is at the very
end. We write that down here.
So best thing about tags is that if you select the "all notebook" notebook and you press test tag,
it will only pull up the notes that are tagged with that actual tag that you created. So again, if
you can imagine depending on how your brain works, depending on what type of information
and certain things that you're integrating into your life, when using this application you'll be
able to use tags effectively. And again in all these videos that I've created for you, I will show
you certain ways to leverage tags as you integrate Evernote into your life to be more effective
as an entrepreneur or busy professional.
Next thing I want to show you that makes Evernote so awesome as a massive proponent of
Evernote is the search feature. And again, this is another filtering mechanism to help you find
information that you need in a quick, efficient way. So I'm just going to show you how it
works. So typically when I do searches within my Evernote, what I make sure I first do is click
all notes at the top, and then as you see here there's a search bar. And I, for instance say we
want to find the note that says test in it, all that you have to do is go test, search, boom there it is.
So it pulls up notes within notebooks with the words that you're searching for. And again from
a filtering mechanism from a "Oh I know I wrote that down in Evernote, but I just don't know
where it is" the search feature really helps you be effective in finding that type of information
when you need it most, so that's really good.
And the next feature that I'm going to show you which is feature - well let's see, 1, 2, 3, 4 - 5
on our list is the ability to share notes with people via a link. Whether you want to share it in
Facebook, share it in Twitter, share it in e-mail, this is a really, really great feature that
depending on how you use it or depending on if you want to use it you do have this option. So
I'm just going to show you how to do that real quick, so I'm going to back down to our test 1
notebook for this actual note, and I'm going to show you how to do it. It's really, really simple.
In the top right-hand corner, you're going to see if the share button with the downward arrow,
and then there's this menu that pops up. What you're going to do is you're going to click link,
and it's going to give you this link in this note URL, so I'm going to do a command C in my
Apple, or if you're on a PC you want to do control C copy it. You're going to close and as you
can see here, this is now shared and so if I open up a new window and I press control V which
copies it ,this is an actual public based note that I can share via e-mail. If I want to throw it into
Facebook, or I want to throw it into Twitter, you do have that option which is a really, really
great feature really, really great feature within Evernote that allows you to use it in a myriad of
ways depending on what your needs are as a busy professional or an entrepreneur, so I really
like this feature.
Now if you wanted to turn the sharing off of a specific note, all that you need to do is come up
here, press shared and press stop sharing, stop sharing, boom and you're done. So you can turn
it on, you can turn it off, depending on what you need to do, it's really effective. So I'm sure
your brain is swelling with ideas right now, but I'm just going to keep going.
So the next feature on our list, as you can share notes, you can also share notebooks which is
another great feature within Evernote if you're doing projects with teams that are remote.
Whether your friend is in New York and you have another friend in Indiana, or another friend in
Texas and you're in California you can share notebooks and create an entire project and
manage a lot of stuff within one notebook within Evernote which again it's a really valuable
thing so I'm going to show you how to do that.
And again, very similarly to sharing individual note you're going to do it the same exact thing.
So just again make sure that the notebook that you want to share is highlighted, and then the top
right-hand corner you're going to see the share button and it says share notebooks. So you share
the notebook, and then you basically select which one you want to start sharing and then it's
going to ask you what are the e-mails of the people that you want to share this with. And then it
will send the invites for your e-mail and then they can follow the process of accepting the
shared notebook. Very, very cool feature if you are managing virtual teams, or your teams
virtual, whatever it is that you do, it's really effective. So I really like that feature as well.
Now, another feature that makes Evernote so awesome is that as you all, we all have an e-mail
account, we all have an e-mail client that we're using whether it's Gmail or Mac Mail or
Outlook or Hotmail or whatever. One great awesome thing about Evernote is that you can
actually send stuff into Evernote via an e-mail address. And when you sign up for your
Evernote account, you're going to sign in with two notebooks already created. You're going to
have an all notes, which is standard. You can't delete this notebook. And you're also going to
have another notebook with a little star next to it.
Now I've renamed this notebook inbox, they don't exactly remember what it's titled but the
fact that it has the star that becomes what's called your default notebook which basically means
anything that you send into Evernote is going to land within this notebook. Which again, it's
just the way Evernote works, and I'm going to show you how to find that e-mail address so you
could start sending good stuff into your Evernote inbox.
So the way to do that it's really simple, you come up into the top right-hand corner and you see
your username. What you want to do is click that username and you're going to see settings. So
you want to click settings. And as you can see here it says e-mail notes to, and it gives you with
this really strange, weird e-mail address. So basically the way that words is - I'm going to go to
my e-mail account here real quick - and you know if I have a note that I want to send in, or I get
an e-mail from somebody that I want to send in to my Evernote, all that I do is I put up the
message or I press the forward button. I type that, boom, and that's my Evernote e-mail.
So anything that I get that I want to save but I don't necessarily want to delete from my
Evernote inbox, I can forward it on into the Evernote account, which again if you can imagine
the organization that you can create within that per stuff that you want to save but you don't
want to keep in your inbox because you want to keep your inbox clean, there's various uses for
this. And it's really, really effective for organizing and staying on top of your life to get more
done and less time and just be more productive and have a greater peace of mind, which is
really my reason for using Evernote within my life, along with a couple other systems that I set
up for myself. And I make it into those in later videos depending on how this content is
received by you guys.
So again, e-mail into Evernote is the feature that I just went over. And for the most part, a last
feature that you can integrate into Evernote in the web-based version is the Web Clipper. Now
what the Web Clipper is it's a plug-in that you can put into your browser that allows you to
save any types of pages that you come across online. So I'm sure that this is in Chrome, and
I'm sure that once you install the Web Clipper - I personally don't use it myself. If I need
something, I'll take a screenshot of it and throw it into Evernote as an attachment.
But if you want to save web-based stuff, what you want to do is download the Web Clipper, and
I'm sure based on the way Chrome is set up it would probably show up in the top right-hand
corner and it will probably look like the elephant logo of the Evernote thing. So say you go to a
website, you like what you see, you press the Evernote Web Clipper, you title the note, you may
tag the note if you want to, put a little bit more content and you press send into my Evernote.
And more likely than not, it will come in to your default notebook, which then once it's there
then you can figure how you want to process it from that point, which is really, really great.
So with all that being said, this is the web-based version of the different features that make
Evernote really popular. What I really love to use it for, but now what I'm going to show you is
when you decide the download the application either for Mac or PC, I'm going to show you a
couple more features that make Evernote really powerful. So I highly recommend if you aren't
able to - not that you aren't able to - but if you are able to download the application on your
computer, because you get more functionality and more features that I'm going to go over.
There's three features that make it even better in my opinion.
So, again I created this blank notebook and here's my Evernote, and I'm going to go into all of
these other notebooks, now I use them more in detail in other videos. But for the sake of the
example I want to show you the other valuable things that can be done within the actual
application when you download it. So there's three specific things.
The very first thing is that when you edit notes you could add texts, you can click off and then
you click it in and then you can add text again. Now I don't know if that's really a feature, but
you don't always have to be pressing edit, done, edit, done. I don't know, it's just a convenience
thing in and of itself. But the first thing that I want to show you for the first feature is that you
can add in audio clips, which is awesome. So if you can see here at the top of this bar, which is
the editing bar, you're able to pat this little microphone and it says record audio.
So if I wanted to record a short little audio clip, like I get an idea or something that I just want
to throw in and put down, all I have to do is press this little audio thing. Press the record button,
and as you can see it's recording my voice as I'm talking. You press record and I'll just go and
test it here. Testing, testing 1, 2, 3, save it, boom, and then there is that audio for you to use and
as you can see here it shows that there is an audio note within this. It's awesome. So that's the
first feature that I wanted to show you within the actual application.
And the second feature is that if you have say you go to a networking event and you get a slue
of business cards, and you come home, you pull out the ones that you want. You throw away the
ones that you don't, but you don't want to just pull the ones that you want and throw them on
the desk. You want to actually have them some place that's measurable - not measurable. You
could find them easily. So another great thing is that if you look up here, there's something that
kind of looks like the Picasso logo from Google for their picture application, their web-based
picture platform.
So basically this is just take a snapshot, so for instance say you have those business cards and
you want to put them in Evernote and you want them to be searchable and what not, you can
click take snapshot. And I have an Apple, so I have a computer right in the top of my screen so I
can take a snapshot of that business card. And once that picture is in there, then it even
recognize the text.
So say for instance you knew that you met a John who was a graphic designer at an event, and
you wanted to pull his information up and give him a call because you needed his services. You
can go in again click your all notebooks and in the search bar for me is up here, and I can press
the word John and all the notes with the word John in it, as well as the pictures with the text
John on it will be pulled up. So you can do that for pictures. You can do that for information.
You can do that for whatever it is that works for you. You can use it for that, which is really,
really valuable.
Now the final feature that I want to show you is you can actually also add attachments into
Evernote within each note. So as you can see here, there's a little paperclip which is attach a
file. And best thing is you can actually click and drag and drop into these notes to drop your
stuff, or you can use this Evernote Web Clipper. So if you have lots of different files for
different clients that you're dealing with, or you just like to save pictures and you want to
create a notebook of pictures within your Evernote as a notebook, so again kind of the structure
you have a pictures notebook. And then what you need to know that you have a picture and then
with each note, you have a content. You can also click, drag, drop whatever.
For me as a copywriter, as a marketer, as an entrepreneur I like to do take pictures of ad copy or
ad creative and click and drag and drop and put in my swipe file. And I'm going to show you in
one of the later videos within this channel how I do that really effectively. So this concludes the
video of all the great amazing features that makes Evernote completely and incredibly
awesome for entrepreneurs, busy professional, and people that just love being organized and
loved being on top of the ball.
And again in the other videos, I'm going to go through some more amazing stuff so be sure to
check out my channel. Again this is Scott Bradley from scottbradley.name. and I hope that you
got a lot of value out of this and I look forward to hearing your feedback, so please do leave
your comments below. Alright, have a great the rest of your day and I'll talk to you soon.
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