SelmaTeacher7 Mr. Berry here. Today I'll be working within my Acer
Chromebook cb5 515 that has a touchscreen now I'm gonna be showing you
is how to find the Microsoft Office app so you can actually use Microsoft Office
on a Chromebook now I am going to show you how to use that online but I'm also
going to show you an alternative app from Google that allows you to edit
create new Microsoft Word Excel even PowerPoint presentation files while you
are offline so first off I'm going to show you how to find the Microsoft
Office app we need to click on the app launcher and then click on the web store
now the web store will open like this noise that you do have a search box in
the upper left hand corner click in there and type in the word office once
you hit the enter key you'll notice that you have your suggestions there from the
apps and the orange one there is Microsoft Office that's the one that we
want so click on the blue button that says add to Chrome and then add
extension now after adding the extension you'll notice at the very top there
you'll have the icon for Microsoft Office it's that one that looks like a
circle but it'll be great with an orange dot go ahead and click it and you'll
need to log in to your Microsoft account now if you don't have a Microsoft
account at this time don't worry you can create one for free at this time now
from here you need to click on yes to give this app access to your info so go
ahead and click on yes now after that you'll notice at the very top of your
screen you'll have the orange icon for Microsoft Office
go ahead and click it and once you click it you'll notice that you have the apps
such as Word Excel PowerPoint etc all up there waiting for you to use them what
I'm going to do is click on word and this is the Microsoft word welcome
screen over on the left hand side you'll see any documents that you've created in
the past and over on the right-hand pane are the templates so if you needed any
help creating your document there are many many templates it's just like using
Google Docs going into Google Docs home and using their template gallery so what
I'm going to do right now is click on create new blank document which is the
very first one up there and in a moment or two microsoft word
will open notice at the top you have your tools there and then your blank
document now what I'm going to do is I'm going to go over some of these and show
you some of the tools that we have so I'm going to hit full screen so I have
more of my workspace available to me and then you notice the very first icon is
the apps icon if you click there you can actually see your other Microsoft Office
apps that you may be used to using under file we have the documents that you've
created recently then we have save as you can download the documents PDF or
even rename the document we have the Print command you can share it with
others so I'm going to do is click on the arrow to compact this menu and let's
see what else we have so the first one we have is the home banner now within
the home banner I have such options as the undo and then I have the cut copy
paste and then I have the font selection tool the font size and then the capital
a with the arrow pointing up that will increase the font size then one next
year it will decrease your font size then you have the bold italics underline
your highlight color your font color and even your clear formatting in case you
copied something from another document and you didn't want their formatting
such as their font you can clear the formatting and use your own the three
dots represent more options so that we have strikethrough subscript and even
superscript options then I have a bullet library I have the numbering library and
the next one we see would be the decrease the indent or increase the
intent then we have the text alignment tools with left center right and then
full justify and one click on insert and on insert we can insert a page break a
table we can start an image if I click on image you notice I can insert an
image if you download it to your device or from your onedrive or even find it
from that being searched you can insert a hyperlink you can add comments you can
change your header and further option you can insert your page number insert a
symbol add an emoji and then you also have ad
so if you don't see a feature that you're used to using click on add-ons
and hopefully you'll find the feature in there with an added app next is layout
now with layout you can change your page margins your orientation of your page
you can change the paper size you can manually put in your indent numbers and
change your line spacing now with reference we have the table of contents
insert footnotes and insert an EndNote with the review this allows us to do the
spelling and grammar check within the document or add or review other comments
left by other users that you're sharing this document with the last one that
we're going to look at is the view and this changes the way the document is
painted on your screens you have a reading view the immersive view and you
can also have the option to zoom in or zoom out of your document and then you
notice that you have options for navigation and looking at your head or
in further and adding options there now what I want to show you is how to edit
Microsoft Word Excel or even PowerPoint presentations while you're offline and
you don't have access to the Microsoft Word apps so what I'm going to do is go
in and use the shortcut alt and bracket and that will squeeze my work over it on
one side and then I'm going to open up a new tab by clicking on the plus and move
this over to the side here and use alt bracket so now I'm using two different
apps at the same time now the app that you're going to need is the Google Docs
but you're going to need the one that works offline so I'm going to click on
the app launcher and then the web store and this is the app right here that you
see above me it's called office editing for Docs and
sheets and this allows you to do everything offline there and I've
already added it but you can add it to your account once you have that you can
then go in click on your apps and go down and let's start a Google document
there so here we are within the welcome screen of Google Docs notice that you
have work that you created in the past you'll be listed there and on the top we
have the Google templates so you can go in and it
you need help creating a document you can look through the template gallery
now what I'm going to do is I'm gonna find a Microsoft Word document that I
made a few years ago so I want to type in do see X which is the file extension
for a Microsoft Word document so I'm gonna go down the list and let's open up
this one notice the icon is aw so this was in fact created in a Microsoft Word
app there there and then say edit in Google Docs and in a moment you'll open
now what I'm going to do is I'm going to make changes to this Microsoft Word
document and see here some won't go to the end of the document and then say on
the second page I want to add some word art so to add word art and Google Docs
you just click on insert go down to drawing and then new and then once the
drawing window opens click on actions and then go down to word art and so I'm
going to type in mini-grant then we'll hit the Enter key once and now put in
the words mini-grant now right now we have the word art but like it looks
rather plain so let's change that up a little bit by clicking on Arial which is
the font selection tool and then this go down and this choose lobster that looks
better but let's change the color too so I'm going to click on the fill color
tool and that's change it to a nice shade of blue and now I'm going to
rotate it and then click on save and close and now it will be inserted into
my Microsoft Word document as you see there now let's say that I need to send
this to a co-worker I could simply click on share and when I click on share and
then key in somebody's email address in there or I could click on file and then
download as a Microsoft Word document so I can then save it onto my jump drive or
send it as an email to my coworker so if you never use Google Docs before it
don't worry I'll show you a few simple things of how to use this ami maximize
my screen here and notice how it looks very similar to my
Soph office 2003 the difference is Google Docs has more features now to
find the tools we can just click on the menus here so we have the file menu and
we have all these selections such as the download as email the as attachment
rename move delete it we do have page setup there's where I
could change my margins and my page orientation and I also have the print
option there at the very end next to that is my edit where I can go undo redo
cut copy paste as well as other options and under view you have many different
options there just like you had in Microsoft Word so notice that I can turn
on the ruler so I have the ruler at the top as well as the ruler along the side
I can change my reading modes to editing suggestion or just viewing only as well
as other options there under insert I can insert an image and I can insert an
image from this computer if I already have saved images there or I can search
the web I can go into my Google Drive go to Google photos do it by a URL or even
use my own camera I can insert a table that can insert a drawing that's what we
find that WordArt option i can add any type of a chart
such as a flow chart line chart or any type of chart to be added this way add a
line add footnotes add special characters now special characters one
thing that I like about this is I can actually draw the character that I want
so if I have a idea of what I want I can just draw it there and say oh there is
the character that I want and then I would click it and then it would be
inserted into my document as you can see they're going back to insert I can also
insert equations header further and then I'll notice that that's where you find
your page numbers you insert a page break insert a hyperlink insert comments
you can bookmark the page or even add a table of contents
under format I can change the format of my text in these ways as you see here
just as make it bold italic underline strikethrough superscript subscript I
could change my paragraph styles I can change my alignment and indents I
could change my line spacing as well as indent next we have columns you notice
you have many options for that so you can change their number their line
spacing as well as the color that is in between the columns I can change my
header footer and I can have other options so if I'm inside of a table I
could change table properties go into the image properties clear the
formatting or change borders lines if I had those under tools I have my spell
check I have the word count I can review for suggestion edits I can explore look
through the dictionary so if I can highlight a word and then bring up a
word and see its definition I can actually translate my entire document to
another language I can do voice typing as well so let's do some voice typing
now so I'll go down here below the word art mini-grant
and I'll go tools voice typing and all I gotta do is click on this tool here and
then you gotta click on allow now I'm using the voice typing tool as you can
see it's very accurate and putting in the words I speak so whatever I say goes
into that line as you see here period so as you can see there it works very well
other tools that we have is a script editor your preference as well as your
accessibility options now let's say that you have a feature that you really like
to use maybe you used it in Microsoft Office and you don't see it here in
Google Docs just click on the add-ons and then click on get add-ons when you
click on get add-ons guess what this allows you to add more features to your
Google Docs so whatever you're missing go ahead and type it in so let's type in
mail merge and here we see the apps to add the mail
merge options to your Google Docs and once you've added one of the add-ons
you'll notice that it'll be added to your list seen here next you have help
so if you needed any help go and click on Doc's help and you'll find the help
there and then below the menus you have your commonly used tools such as your
undo redo print as well as many other tools that you see there now what I'm
going to do is go back to Microsoft Office and this open up Excel and when
you first open Excel notice it opens up just like you would find it in Microsoft
Word we have the welcome screen you have the documents you've created in the past
over on the left hand side and on the right hand side you have the template
gallery now this app extension works only online so if you wanted to use it
offline again you'd use a Google product in this case you would actually be using
Google sheets now the next thing I want to show you is using your computer
offline so what I'm going to show you right now is using your Chromebook
offline so you can edit these documents and spreadsheets offline what you want
to do is click on your Google Drive now the Google Drive is will restore all of
our documents whether they be Microsoft Word documents or Excel spreadsheets or
even Google Docs or Google sheets what you need to do is set it up for offline
use so right here in the settings click on that and then click on the word
settings and then you come up to the settings page next is where you see it
says offline make sure it does have a check in there if yours is unchecked go
ahead and click in there and you'll add the check once you've done that it will
download the Google Docs Google sheets that will be used offline and allow you
to get to all of your documents your spreadsheets and other things that
you'll be using when you're not online and what I'm going to do right now is
show that you can also add new documents or spreadsheets by clicking on new and
then going down and now you see the option for Docs and then sheets so I'm
going your sheets and in a moment - you'll see
the Google sheets is opened here so I'm going to do is compare this with Excel
and let's open up a new blank spreadsheet in Excel and here are the
two apps they have the same tools the same features they just write them up
and put them in different areas so with your office you have what's called
banners and these are the banners here such as the home insert data review
banners and if you go over to the Google sheets side of things you have the menus
edit view insert format data you have basically the same tools same features
and if there's something that you don't see that you need click on add-ons now
just let you know that add-ons can be added to either the excel or the Google
sheets but they have to be added while you're online because this will be
downloading new content to your application now the last app that I
wanna show you is the presentation app called PowerPoint so I'm going to click
over here on the office and then go down to PowerPoint so here we have the
PowerPoint welcome screen on the left hand side are the documents you've
created in the past and on the right hand pane all the presentation templates
so if you needed help creating a template boom just go ahead and click on
one that you like now for the Google side of things I'm going to click on the
Google Drive and we'll click on new and then go to what's called Google slides
and Google slides will open notice that you have the themes which is kind of
like the template you can choose any of these so if I wanted to choose I can
click on one of the templates once I've chosen a theme I can close off of that
side window and then I can begin adding my text adding animations over here on
the Microsoft Office side I can click on again one of the themes and I can click
in the text and begin adding text adding animations and other things I need there
for my presentation and with these you can make very
professional-looking presentations hey if you like these types of videos please
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