so here we are with Microsoft to do and in today's video we're going to give you a getting started
guide to Microsoft to do and how it works so as you can see I have the Mac version available
however there is the web version Windows Android and iOS which means you can install it on pretty
much all of your devices now Microsoft to do is a pretty basic to-do list application it sits
between Google Tasks and something like todoist or tiktik as a fully fledged to-do list application
but it provides pretty much most of the situations that you'll need for a task management system so
as you can see here this is my day area and this is essentially where a lot of your plans are going
to come in there are lots of different lists so let's start with this side as you can see
I've got my day here this is again your today area you can now star stuff so anything you start lives
in important and as you can see anything can be starred by clicking in the top right hand corner
on the star button which will present itself in most of the apps that we reference so you've also
got planned now planned is essentially all of your items that has a date above today and as you can
see you can see everything that's overdue all the way to things that are happening later on in the
year if I go to all I can see all of my tasks no matter whether they've got a due date or not and
their associative projects that are with them now if you're somebody that has Microsoft Outlook you
can flag tasks within that and as you can see any flagged email will become a task inside of here
which is perfect because it will backlink to the task so you have all of the details you've also
got an area called tasks which shows you all of your tasks that are actionable and ready to
go and you can sort this based on other factors like importance and you can change this from here
now Microsoft to do is really nice but there is some preferences so if you go into lists you can
actually turn a few of these off and on so if you wanted just have the basics my day flight email
and tasks you can have that and you can also set up another one called completed and completed is
essentially a place to see all of your tasks basically an activity log of what's been done
you can see also that you can connect applications and this is great for your Microsoft 365 ecosystem
to extend it further in appearance you can Auto Hide empty smart lists which is great
for being able to make sure that anything that's empty doesn't show up and you can also show the
do-to-day tasks in my day you can turn that off if you don't find it suitable my day can be pretty
much whatever you want now inside of here you've got General you can modify some other stuff like
sync and things like that but let's show you how to create a new list now you can go to the bottom
left hand corner and press new list if I say house renovation I can add that as the title of the list
now I can do a few things to it here I can change the theme I can change the color of it but I can
also add a background to it which might give it a bit more of a relaxing feel maybe we are home
renovating with a tropical theme so we will add that there now you can modify more things like
what the Sorting is set up as so maybe we want to add it to due date and or can also share this
list with other people sharing a list will appear like this here's a one-to-one with Bob and you can
see here that I can stop sharing at any time or invite people via email now what's nice is I can
assign things to people down here so once I get somebody in here I can assign them and that helps
with interacting with that person now up here you might see that this task is called organize
RNR chat but I can also see subtasks below like chat about responsibilities discuss this and these
little sub tasks in Microsoft to do are called steps you can add a new step and it basically
breaks the task down further and here you can see a little glimpse of how many you've completed out
of two now you can give it a few bits of context here you can give it a reminder time you can give
it a due date and you can also repeat it if that's something that comes up quite often
you may have seen that we've got a few repeated items like buying toilet roll you can see here
this is repeated monthly or you can customize it a little bit further so you can repeat it every
certain amount of days certain amount of months and make sure you don't forget it now let's say
I wanted to pick up strawberries and this has no due day I can also add a task to my day and as
you can see it pops up in the my day area now what's nice about my day it's actually got a
really cool feature in the top right and Corner called suggestions it's that light bulb feature
you'll see in most of the apps and I can add any suggested task from any of my tasks that live
across my account so let's say I was like okay I might as well pack for Amsterdam today I might
as well organize handbook for the new tenants and I'll buy dog food as well now adding these
tasks doesn't change the due date but it actually gives you suggestions and brings them into the mid
area and imagine my day area as the focus point for the day which is really helpful people for
bringing attention and you can naturally change the theme still you can even sort it as well so
if I wanted to sort it based on importance I can do importance as I said is defined by the
star so you'll only be able to see the top star items that are being brought up there which is
perfect now other things you need to know is you can add a file here this is helpful for adding
more context and even adding a short note to it as well too does present more opportunity let's say
I've completed that you can see the completed area breakdown which is really nice so you get a sense
of achievement and I can go to completed to see a full list of what I've completed in terms of tasks
and Project based tasks down the bottom here now anything project-based can live inside a list and
that's perfect for keeping everything organized but I can even narrow it down to a folder so
here's everything that I have potentially for friends bills for the flat a shopping list for
the family and a flatmate task I might set up as well you can have this all set up in a folder and
all you have to do to do that is drag it over the top of it and you can basically create a group
let's call this one house so this is perfect for keeping everything organized in one location now
remember with any of these you can change the color you don't necessarily have to change the
full theme so if I want it white with this pink Hue or green without the white Hue I can have
that there now a few other things that are quite helpful is this planned area if I want to narrow
stuff down this can be really helpful for example maybe I want to see tomorrow's items off across
all of my projects or anything that's associated later I can naturally use the Sorting I can group
it by list or I can group it by due date so if I go back to all planned I can actually just make
this look without the projects involved but I can also group it by list if I did find it a bit more
structured and a bit more organized there are some great abilities in this and you can actually
start adding tasks down here you can create a group from here instantly so if you didn't want
to have to drag stuff in I can naturally just start organizing groups from here now a few of
the notes on your tasks and areas that you have you can sort any of the areas that you're in so
if you're in flagged email you can set up sorting here if you're in your Collective tasks and ones
that don't have associative projects or lists or what we call them then you can do that from
there so it's a very open system in terms of how you structure stuff and it keeps it pretty
um definitely easier for managing all of that side of stuff so that was Microsoft
to do Microsoft do is an easy to use a system that basically is good for anyone that doesn't
want anything as easy as say Google Tasks but want something a bit more complex but doesn't want to
go as deep as something like todoist perfect for those who are already in the Microsoft
ecosystem so that is Microsoft to do if you're interested in more of our reviews and finding
the perfect to do this application do check us out here on keep productive And subscribe to us
for more a big thanks for stopping by and I look forward to seeing you in a future video cheers
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