a whole tour of microsoft teams if
you're new to it we're going to take a
closer look at how you can actually use
it as the hub for teamwork in microsoft
365 and we're also going to walk you
through the core experiences for group
chat collaborating on files and hosting
online meetings plus how you can
customize your workspaces with your
favorite apps and if you're in i.t we're
also going to demonstrate microsoft
teams end-to-end admin and configuration
controls before we get started please
give ayatunga a warm welcome from the
teams group
thanks for having me on the show jeremy
all right so microsoft is all about
making sure that we can be creative
build the best content really
collaborate and then be creative with
anybody that we work with and do that
all very securely
where does teams play a role in all of
that sure so just like you said
microsoft teams is the hub for teamwork
that allows you to communicate and
collaborate in a single and secure
location so you can really think about
it as a four-in-one solution you have
your messaging which is your rich chat
based experience
your online meetings where you can
always stay connected as well as your
calling capabilities built on our
worldwide network
and you have your native integration
with the familiar office apps
and of course with all this comes your
enterprise grade security to protect
your data as well as your compliance and
security controls that you'd expect with
the office 365 suite
and all these experiences are built for
the web browser as well as in your apps
so you can use all of your devices
running windows mac ios and android also
recently we extended the power of teams
to industry specific workflows that
includes highly regulated industries
such as healthcare but also broader
areas such as first line workers and you
can see here on the screen we have
shifts which is which is our new
schedule management tool right we
recently actually published a show on
first line workers and those
capabilities and you can check that out
on microsoft mechanics but today we
really wanted to actually focus
on the office worker and kind of it
admin experiences it's still relatively
new i think a lot of people are probably
looking at and starting to adopt teams
right now but how do you use teams in
your day-to-day work sure so let me show
you so here i am in my microsoft teams
desktop app and you can see here in the
left navigation bar we have activity
chat
teams meetings calls and files and in
the ellipses here we recently have the
shifts experience added so if you're
interested in that i highly recommend
you check what we saw earlier on the
screen with all the scheduling exactly
but i typically start my day in the
activity feed and this is really where i
see all my information coming in from my
teams but i like to use the filter
button to really triage the most
important information and my favorite
one is always looking at my app mentions
and this is how i really create my to-do
list in the morning right
then i can jump to chat and this is
where i have my private one-on-one chats
as well as my group chats and to just
keep myself organized i like to pin
chats to the top that i use on a regular
basis so that i can stay you know
efficient but i also have my recent
chats right underneath
then i jump to teams and this is really
where all the collaboration magic
happens
and you can see here i'm a part of a
couple different teams i'm part of like
the contoso i.t team and you can decide
as an organization whether you want to
have a team at a department level or at
a project level
and every team has a set of channels and
the way to think about channels is
really a shared workspace where you can
communicate and collaborate in a single
location about a particular topic so
anything teams upgrade related will be
in the teams upgrade channel
and so you can see here my knowledge
share channel is bolded and that means
that there's new information in there
that i haven't read yet and if there are
extra decorations that means there's an
important message or if i'm at mentioned
you'll also see an app mark right
but so let's jump into this upgrade
channel here and you can see that there
are a lot of rich conversations going on
and you can see here every conversation
has a reply button so that you can have
all of your you can thread all of your
related messages together so that you
can easily stay on top of things
and i can also like a message as well as
even save a message if i want to go back
to it at a later time
but i also work with people all around
the world so i've been working with
miriam here and she's written back in
german
i speak german so it sounds like she's
pretty excited oh lucky you i don't
speak german but now with our inline
translation feature i can actually
translate her german into english so now
i know exactly what she's saying and i
love this feature because now i can
collaborate and communicate with people
all around the world even if we don't
speak the same language very cool we
support 44 different languages we do
which is really exciting
so i also work with external partners
and vendors a lot and so we want to make
sure that we can also include them in
our conversations and so now we can do
that using team secure guest access you
can see here lee is clearly labeled as a
guest so you can easily know who's a
part of your organization and who is not
so if i want to compose a message i can
use our rich text editing options and
here i can add a subject i can use
bullet points as well as make the
message important even highlight things
if i need to and hyperlink text so these
are capabilities that we didn't have in
the very beginning but now we do and i
use them on a regular basis
i can also
attach a file for someone to review and
to humanize the conversation i like to
use my emojis my gifts
and my stickers to keep the workplace a
little bit fun right who doesn't love to
use that oh of course so why don't you
talk about attachments because i think a
lot of people maybe come from the
context of email
how do attachments change then with
teams sure so when i attach something
here it actually uploads the file into
my team's file repository which is
easily accessible here at the top and
the back end here is actually using the
sharepoint so you have all of your rich
protections as well as your
collaboration benefits and so here you
can have because we're integrated with
the office 365 suite i can upload an
excel document or a powerpoint deck and
i can easily start collaborating with my
teammates
but i do want to point out one thing
jeremy is if i were to add a file like i
am here if i were to add a file in my
private chat this actually still sits on
my personal onedrive for business but if
i were to upload that same file into my
teams
that would be added to my sharepoint
here
okay and the cool thing is because we're
using sharepoint effectively as the
thing that powers all the content
management all the content services in
office 365 and microsoft 365. now you
get all of the
audit the controls the compliance
things like data loss prevention things
like co-authoring all that stuff lights
up with sharepoint so it really gives
you that extra
maybe basically those extra capabilities
right here from within the team's
context the nice thing is
with all the the way that you're using
files and kind of storing files even
though we get all of that great benefit
from it and everybody here is at it the
users don't actually see it they don't
know where the files are being stored
they don't have to know that their files
in a document library somewhere it's
actually just here in files or in the
context of chats it's super seamless for
the average person to just pick this up
and start running exactly
but it's also important to make sure
that our teams stay in the flow and in
the context of their work and one way
that we're helping do that is by
allowing people to actually customize
their shared workspace and you can do
that now by pinning a file or adding a
third-party app or service so that you
have your content and real-time updates
really just a click away it's really
great here to see power bi as a
dashboard but you can even get to
planner and some other things exactly so
i love making sure that i stay up to
date with my it spend and just like you
said with project management i use my
planner all the time so i have my to-do
list and my completed list but it's not
just microsoft applications we can also
click on the plus button here which adds
our tabs and i can add third-party app
services and tools via our tabs
connectors and bots
and if you haven't checked out our app
store i highly recommend you do so very
cool but why don't we keep moving down
the navigation bar and talk about
something important to everyone meetings
and your calendar how does teams help me
there sure so microsoft teams has a
complete meeting solution that supports
sharing video and audio conferencing so
now here you can see my daily view of
all my meetings i can also schedule a
meeting from the platform as well as i
just we just announced that you can
create a live event and this now can
hold up to 10 000 participants and they
can participate in real time so jeremy
do you mind jumping into this exec
review meeting here and we can show some
extra capabilities that we have yeah
let's do it so actually here i can
actually see that i've got the meeting
scheduled for me i can see all the
different attendees
chat with participants so i can set up a
text-based chat channel for the for
those folks now if i go ahead and click
join the nice thing here and one of the
things i love about teams is before i
actually join the meeting it gives me
this pre-joined screen so it saves me in
terms of if i want to mute my microphone
if i want to turn my camera off maybe i
just woke up or something
maybe if i'm in a vtc room i want to
join with the audio turned off because
it's coming through btc audio and video
system and one of the favorite my
favorite things now with teams actually
we can't see it here because this is the
two of us but if a lot of people are
pre-joined into the call it'll say
you're a bit late to the meeting maybe
there's five different people already on
will mute your microphone by default so
i'm gonna go ahead and click join now so
when i join that meeting
i'm gonna go ahead and mute my
microphone so when i join that meeting i
can see that i is in the meeting there
she is
now we can see on the two different
screens we have me on the left
on the right on my right uh opposite if
you're if you're watching from that
angle um and i'm gonna go ahead and show
what i can do also from a content
sharing perspective so here i can share
my desktop if i want to do that i can
share also individual windows using
using remote app capabilities just to
show the window itself and then even
powerpoint files because these are part
of my most recently used documents
they're surfaced right here and that way
i can actually use
teams native integration with powerpoint
online to actually present that file and
if i want i can allow people even fast
forward through that content it's really
efficient way to do remote presentations
so we also added the ability to record
your meetings and this is really helpful
if someone misses the meeting or you
want to go back and review it
i can also blur my background here and
remove distractions behind me so i can
stay focused in on the meeting and i use
this all the time whether i'm at a
airport or if i'm at a cafe or even
working from home so i use this on a
regular basis sounds good let's let's
look into into one they can actually do
some
some things in terms of using the
captions and actually search through
that content right totally so you can
see here that we recorded this team's
rollout planning meeting and now i can
click into it and watch the meeting in
its entirety but sometimes i don't have
time or i really want to focus on a
specific part of the meeting and now
with our transcription services powered
by microsoft stream i can turn on
captioning on and see exactly what's
being said but i can also search for
specific keywords in this case i'm
interested in guest access so now i can
actually click into this and the meeting
recording will jump to that specific
point and now i can pay attention right
from here make sure i have all the
information and action items and it's
really great if you weren't in that
meeting or maybe late to that meeting
somebody mentioned your name and you
want to search for your name for example
really really cool stuff to be able to
search the captions and find exactly
that point in the meeting so can you
tell us a bit more um beyond kind of the
meetings what else we can do with with
teams sure so we also if you have pstn
calling integrated into your internet
into your microsoft teams configuration
you now have all of your call controls
here as well as your phone number you
have your speed dial your favorites as
well as all of your contacts your call
history and your voicemail
nice so switching gears though in terms
of all the i.t folks that are in the
room
what kinds of controls do we have for
the folks that are managing or
implementing and rolling out microsoft
teams right now sure so microsoft teams
can be managed the same familiar way in
which you manage the rest of your office
365 apps and don't fret for the security
officers out there the same controls
that you are using in the security
compliance center also apply to teams so
for example let's say you have a data
loss prevention policies for your files
we now just announced that you can
create data loss prevention policies for
your private chats as well as your
channel conversations so we want to make
sure we protect your information at in
all instances right so if you're new to
data loss prevention what you can see
here is this is a credit card number
that basically dlp or data loss
prevention policies detect
right while you're actually chatting
that information within teams we can do
that now in email and sharepoint files
that are stored and maybe in a document
library but now even in the context of
chat teams will be able to detect that
and obfuscate that effectively from the
other side the recipient
as you're sending that kind of
information right
but really my day-to-day management
happens in the microsoft teams admin
center so this is really where i can
manage all my aspects around teams such
as messaging meetings and other org wide
settings and so if you haven't been to
the admin center in a while we've added
a bunch of new capabilities so from here
i can check into teams and i can see
every single team that has been created
in my tenant i can edit an existing one
where i can add team members or change
channel settings but i can also even
create a brand new team from here
then i can jump into users here and this
is where i can see all of the users in
my in my team's tenant i can also assign
specific policies per user as well
then i'll jump into meetings and this is
where i can define conference bridges as
well as other meeting policies such as
being able to record meetings and
transcribe meetings make sense i can
also create my live event policies here
as well
then i can jump into messaging and this
is where i can really define the chat
experience someone will have so i can
decide if they can delete a message or
if they can use giphies or memes or even
be able to translate messages as well
right and last but not least the org
wide settings this is where i can
configure external access guest access
but also if you are on the journey from
moving from skype for business to teams
we have definable coexistence modes so
now we can really help you with your
transition
very cool so it's great seeing all these
controls and all the the role that teams
plays in in terms of
making all these controls available to
you and do having all of that
configurability and all that basically
in a really short time it's lit up like
i've started following since day one and
this is a lot of stuff that you can do
now thanks aya for the comprehensive
tour of microsoft teams but if i'm just
getting started i'm brand new to it
where do you recommend people go to
learn more sure so first things first if
you are a teams admin make sure you
actually enable it in your tenant and if
you need some resources we have a one
stop shop at aka dot ms success with
teams
great overview i and also thanks for
joining us don't forget to stay tuned to
microsoft mechanics for the latest tech
updates across microsoft that's all the
time we have for this show we'll see you
next time
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you