Hello, everyone and welcome to the Keep Productive YouTube channel, my name is Francesco D'Alessio and welcome back to another video so today
We are looking at the trello powerup, which is called Butler for trello, butler spelt "b u t l e r"
And this application
Essentially is a workflow. Automation
Application for trello and can, be installed inside of any free trello account
And what i want to do today is demonstrate this experience and giving you a bit of an overview of?
What in actually dance as, well as the pricing and information that you need to know, so just be clear we're?
Going, to be looking at the free version of the butler experience inside of this video today so
Check out the pricing below, which will be in description as, well as at the end of the video so here?
We are this is my app, board
Shown on board the board for video calendar which i use for my youtube videos to tally up the ones that i've already done as
Well as the ones that i have planned for the future and as you can imagine
To, some extent that can get pretty messy and the reason, one i'm going to demonstrate on this sort of?
Board today is because this is my most active, board inside of?
My, trial of experience so as you can, see here the butler experience is available in the top right hand corner you
Click into it and it'll bring you up this experience first now just to let you know
Butler does require permissions via trello so once you get started you'll have to allow
That to your access to the account now
i Want to start off with rules because i think rules is a
Pretty neat, area that will save you a bit of time as you can imagine when you're starting up an account
You're, doing a few processes i'm like for example i know, when i create a?
New card for the future i'm always tending to be adding a label to it which is yellow
Because yellow is my indication that i have yet to film it and as you can imagine
It sort of adds up when you're sort of like creating a card than adding a label to it automatically
Does that sort of builds up so this is a rule that you can create
For any of your experiences for this demonstration i'm actually using it for community ideas i have a
Sorry i'm jumping for to-and-fro i have a community i spheres tab here
With any ideas that the community can, add to this board that sort of this list
Sorry inside of the board and all of those ideas appear here, so i've created
A rule to essentially make, sure that i'm always aware of this so for example you can see here
that i can
Edit this one to demonstrate the trigger is whenever a card is added to this list here
By, anyone and you can obviously set that by
Me or by anyone then automatically the actions are from the trigger is to add a. Yellow?
Yeah, add a yellow label, which is to film to it and automatically?
Join, the card so this is very helpful you can, add one or?
Multiple actions to a specific card, which is quite useful and a specific roles so for example i can, add?
more modifications i can
Add it to an additional label remove that label can do absolutely anything and a sticker to it and even look at
Completion and also as well as?
Whether i need, to subscribe to it or move it to different areas so that's quite helpful so let me demonstrate how
This, one works in practice so for example let's say somebody pops, along and they go okay?
You know, want to do a video on the freelancing apps
to, use and
I select off it you can see automatically the
Label has been created, which is pretty cool, so that's an instant one and as you can
See here i've just joined it without
Any need, so for example if anybody in the community comes on and they type, away
they'll automatically know it's been assigned to me to take a look at and of course then i get a notification through
My, phone that i need, to check this one out which is very helpful so if i know
That anyone
Else has come on in on board and actually done that so that's rules inside a partner
Inside a bot light you only get one rule per type so that's
One limit of one command for the free plan but you do obviously get an extended experience there so i want to demonstrate
These card, buttons card buttons are a way to add additional cards buttons
inside of a card
So, these will appear
inside surfers
If i go to this one you can see here the power up adds an extra button this is quite cool
So when i press this button?
the
Modification will come in so let, me just demonstrate it how. I've done it so let, me scroll across to
This, video here so i've just put up
Software poll which is the weekly news segment?
Now if i click into it it has got a due date because yesterday i had a due date too and i want to know
that that's important there so the card button have been created, to remove the due date automatically so if i click this one
The due date should go
There, we go the due date goes automatically and now just to some extent avoids me doing this change due date remove
So you've got a button specifically designed for that and of course this is really maybe not so amazing
example of it but as you can see here if i click edit the title i've titled it due dates gone
And you can, add it at the certain action and you can
Add lots more actions to it so if you press that button inside there it would do a multitude of things
Allowing, you a lot more access which is very very helpful, so that's just something to note and of course you can
Add many more of those areas there now, you're probably wondering, what's a
Board button, what differs from there so for example you can
Simply have a, board button and the board
Button will sit at the top right here so whenever i press this one something will happen
Which is quite call an action will happen in the board in this demonstration i'd hate sometimes when it does that
In this demonstration whenever i press test
it will automatically run the query and
Create testing with a label and me attached to it so that's something that you can
Demonstrate say for example you could i don't know, add like, new, tasks or i don't know
Something that really benefits your so lets
You, had let's say you had this as an inbox letter you, wanted to create a, new
Thing or you could just have a fixed, board query so for example if you
Wanted to maybe sort something based on dates for example
then you could
Do that all the way through that which is very helpful so if i go to board dates you can edit it here and
You could obviously add as many actions as you, want so you can create even new, lists you can arrange board
Say for example if you, wanted to arrange boards based on descending order and then you could
Do that as well that's really helpful you could move certain cards along
which is quite helpful or you could sort them based on more detailed stuff like list name
And due date so for example if you, wanted to get really detailed you can do this now just a note as
Well when you create one of any of the board buttons or cards you get these lovely icons, which you can
Add to it so for example if i change it to that and saved it
Then you can
See in the top right corner the nice thumb comes up there
So one final area that you're probably wondering, is what is scheduled sheduled is?
Essentially a place where you can, organize time or date based things inside of your trial account so for example
what it will do here is
Every you can set this to every single day it to create a new, card titled idea you can
See it here in the list community ideas and this can be useful if you've got like to do if you're
Using this for a to-do list for example
Let's say you have i don't know. A to-do list for today a list for today called today and you want
You know the date the date of the day actually or?
days
tasks
Available inside of today or even something routine like routine tasks ready for you to add more detail to and of course you can
Add and edit what actions you exactly have
And they're very similar to the actions that available in the board button and you can
Change the trigger to you can have it for every two weeks every three weeks and you
Want to add routine tasks to it let's say you want to add like check mot i don't know
Things like that then of course you can, do that quite quickly and also you've got due date as
Well i haven't actually started this one up yet you can create a due date so for example
wait let, me just sort of get my head around this because i actually haven't checked this one out yet but, basically
You can get a notification that's what it was you can get a notification
For example let's say you hand like loads of different cards and you
Want to set a due date trigger on those cards like to be notified two
Days, before the due day then you can, do that and that's very helpful, so that's something you can
Do even the moment the condors, do two, days before onward how
Many, working, days and you can, add an advanced level to based on filtering, which can get very intricate so if you're looking for intricacy
head there
But as you can imagine inside of this experience it's very limited in the free plan the free plan has
Some commands that you can intercept one command a type per area which is a bit of it sort of?
Fullback, so, we have the free account here let, me just overview. The pricing, um so the free account
Obviously no credit card acquired you have up to 25 command runs, per week
And we the way that you check this is you simply go to usage log, and it says your weekly quote quota it's 25 commands
Runs and 250 operations
You've used ten commands and 15 operations so far this week so it allows you to keep a tally of all of your activities
And that's per week so they obviously renew every single week?
And they'll tell you when you're hitting your usage limit now you get limited commands one of each type as, well as customer support
At naturally the other thing that you, do have is to pricing plans and you have team pricing plans as
Well and talk, about that in this video if you, want to go crazy with this in more advanced you can set up
2250 command runs per week and
2500 operations per week as, well as multiple commands and priority support, and that's ten dollars per month billed annually as
Well as a silver as, well as an annual price for that silver platter service as, well as royal treatment
Which is doubled our price at $20 per month but gives you a thousand, and five thousand operations, per week?
So that is much more intricate but as you can imagine if you're really, wanna kill trello counter crazy
Like, you, want to take all of the details on the boards
And make it really intricate then that is where you're going to be at sort of pricing the information so guys hopefully
That was a nice overview?
Of butler for trello let, me know in the comments below, whether you're
Using it and be great to hear you have me workflow
Set up there in the future i will probably explore this in more detail for example like, how
Use it in a to-do list situation if you are using to do this trello is your to-do list or even with
Some specifics and personally i will be exploring, how
To, do certain things inside of it and this might be a bit of a
Bad example because i've got tons of lists inside this board it's a very list focus, board, because i've got all the previous
stuff and all the future stuff so list titles always changing like for example i need to change june a 3 2
1. That's really how it wants you to get with it anyway guys thank you so much for stopping
By, today, make sure to hit subscribe if you're, brand, new and leave a comment if you have any notes below
Anyway, guys thank you so much for stopping. By, today, make sure to have a great week, Keep productive and I'll see you guys, very soon!