subject upcoming absence and schoolwork
read the message with me mrs. Cooper
Brian will be absent from school on
Friday May 20th we have planned a short
family trip and unfortunately we must
leave on a school day
we understand that Brian will be
responsible for any missed work if you
would like to send any assignments home
with Brian on Thursday we will make sure
that all work is completed before he
returns to school on Monday if you have
any questions please feel free to send
email or call my cell phone number is
555 five five five five
christena rally
is the relationship between the sender
and the recipient clear it should be
this is a parent writing to a teacher
and so that's why the tone is more
formal what exactly is making it formal
well there are no contractions there are
full forms used also you'll see more
polite and formal grammar structures and
Christina uses higher-level vocabulary
one thing Christina still needs to do is
add in an appropriate greeting and
closing hello could work so could dear
Christina could end with sincerely but I
think regards adds a bit of warmth
have you ever written a message like
this let's talk more about formal
greetings and closings
writing email in English with Jennifer
email is used at home at work at school
if you're writing to a teacher or other
school staff member you'll likely need a
more formal tone as you saw in the model
here are some possible ways to start a
formal email dear mrs. Wilson hello mrs.
Wilson dear sir/madam
dear parents greetings with colons are
very formal they're used in traditional
business letter writing but they aren't
used often in email dear sir/madam is
very formal we use it in business email
when we don't know who will be reading
the message but if at all possible try
to get the name of the recipient and use
it in your greeting another option is to
whom it may concern this is very
impersonal and not always appropriate I
might use this greeting if I were
writing to a department of a larger
organization let's look at a model
subject missing sign on Elm Street to
whom it may concern' please be advised
that the street sign on Elm Street has
been removed as a resident of Elm Street
I hope to see it replaced in the near
future thank you sincerely John Lee mr.
Lee does not know who is on the
receiving end he's just sending this
message to the Department of Public
Works in his town an appropriate closing
is sincerely it's not the friendliest
closing but it's very polite and it's
appropriate for this message let me show
you some other closings used in formal
email respectfully best regards kind
regards best wishes
here are couple tips on adding a
signature to a formal email message
first use your full name especially if
it's the first time you're contacting
someone second consider using a default
signature if you want to include contact
information and links the default
signature is a great option because this
information will be added in all
outgoing messages that's all for now
thanks for watching and happy studies
remember to visit English with Jennifer
comm for more practice