If you own or work at an agency, there's a pretty good chance you had to go remote this year.
And you're not alone in this! Luckily we're here to share with you the best ways to manage
a remote agency. This video is brought to you by 10Web: automatic WordPress platforms
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for new content every week! In this minute we'll be talking from 10 Web's hands-on experience.
Our company went remote back in march and since then had to come up with new ways of managing
work efficiently. Here's the fame: in the age of Zoom, toilet paper mania and TikTok dances.
Your agency needs innovative approaches to succeed and attract
clients. So let's see what the agency of the future needs to know!
Tip number 1: try to strike up the right balance between asynchronous and synchronous
communication! Synchronous communication is online chats and calls. Basically the type of
communication, that requires the immediate presence of the other person. Asynchronous
communication doesn't require that, like E-mails. So synchronous communication is great for
immediate decision making checkups and brainstorms. For everything else your
agency will be better off using asynchronous types of communication. I recently read
a new public article on slack, which discussed how endless slack discussions and channels actually
undermine the productivity rather, than adding to it that's probably because slack ,if you're
not careful about it , kind of turns into a Social Media platform of its own. So try
to use synchronous communication only when you're brainstorming, checking up on a task or when it's
really something urgent. There's a good reason why Elon Musk has recently said, that whenever it's
possible, he tries to communicate asynchronously. Tip number 2: don't forget about team building!
Needless to say, meetings by Zoom or other platforms can get boring at times, since they lack
this actual person-to-person connection, so you have to get creative here. Try having an office
Trivia night or a discussion on a given topic, say a recent cool movie or your co-worker's pets. I
love seeing my co-workers dogs on Zoom: they're just so adorable and they're the best therapy
ever. Picture sharing challenges can also work really well. And they're easy to organize and take
part in. So why not ask your co-workers to share some of their funny pics or holiday decorations?!
Tip number 3: mind your remote Agency Security! And that means letting your employees know about
your agency-wide security measures. Most of the time they include: no use of corporate
accounts for personal purposes, no sharing of work E-mail addresses publicly, if that's possible,
no replying to suspicious E-mails or opening suspicious attachments,
two-factor authentications everywhere, strong automatically generated passwords. Your clients
would be awfully disappointed, if their Data got compromised, like it happened to Ash The Medicine
dating service: in 2015 their site got hacked and Users Data including credit card info got stolen,
there was a huge scandal and it hugely undermined the customer company relations.
Tip number 4: use modern project management tools! There's just something about having a task
with a set deadline assigned to you in asana, Trello, Jira or Basecamp,
that just feels so much more professional, than just having the same task written down in your
own notes. And these tools not only allow you to better organize the way your agency works,
but it also allows you to collect data about it.
And finally tip number 5: to establish effective remote collaboration between your employees
you gotta emphasize face-to-face communication, create online spaces for informal interactions and
never leave a team member out of a Zoom or slack conversation. Another important
point is to use a special software created for successful teamwork, like Podio or Filestage.
Now a couple of last remarks: the main difference between a remote and a traditional agency is that
online presence becomes absolutely crucial. And an obvious advantage of having a top-notch Online
Office is that it costs considerably less and it's much easier to change.
Plus you're definitely more in control, because basically all information is stored somewhere
and, of course you, can reach much larger number of clients, than usual. Basically
managing a remote agency is awesome, if you're willing to tweak your approaches. And that's it
for today you guys. I hope you enjoyed our five essential tips, if so, don't forget to ''Like''
and ''Subscribe'' to our channel for more content like this! And I'll see you in another video!