imagine if you could share your powerpoint presentation in microsoft teams and still
have access to your notes privately in today's video i'm going to show you how right after this
hi my name is tony and this is my channel ready steady excel if you want to learn how to master
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ensures that you never miss a future video like this in today's video i'm going to show you two
methods the first will be if you have your notes in powerpoint and the second method is if you have
your notes in another application like word or in a pdf okay are you ready i know i am then let's go
before you start sharing your presentation go into powerpoint
and then go to slideshow and you want to tick this box here where it says use presenter view
now i recommend adding this to your quick access toolbar which you can do by right clicking
and then add to quick access toolbar and that will mean that option is there at the top and if you're
there at the top no matter which tab you go to the next thing you do is start your presentation
now it's gone full screen which is fine we now want to present a view so to get to presenter view
if it hasn't come up already just go down here at the bottom just hover your mouse click more
options and then click presenter view so this is presenter view so on this left hand side screen
this is what the users will see or the attendees will see of your meeting now we haven't shared
this in the meeting yet so we need to go back to microsoft teams now if i minimize this window
it will just show me the powerpoint presentation full screen to get to microsoft teams from this
window we just press on the windows key on our keyboard in the description of this video
i will put the shortcut for the mac users and chromebook users so i press the windows
key brings up the start menu and i can see my taskbar and here i have microsoft teams
hover here click the meeting so to share my presentation i click share and i've got a few
thumbnails here four powerpoints and the one i want to share is this one here the one that's
full screen it goes full screen so everyone in this presentation they only see this window
if i want to go back to microsoft teams then i can click this window and that will take me
back but if i want to click through the slides and see my notes at the same time again just
press on your windows key this time we're going to hover over to powerpoint we want this window here
so there i've got my slides the one on the left is what the attendees will see got the next slide
and i've also got my notes for the current slide and i can click through and remember the attendees
only see this window here remember at any point if you want to go back to microsoft teams just
press the windows key you get your taskbar again and it's just a matter of going back to teams
so that's the first method so let's have a look at the second method now
so this is if you have your notes in another application like word before we start sharing
our presentation we first go to slideshow and then we go to setup slideshow so we go to this
option here which stops the presentation opening in full screen so click ok to this one and now
start my presentation and the great thing about this view is that i can make the window smaller
then resize it and i can also resize this window too
so maybe i can have them side by side and now when it comes to sharing i go back to microsoft teams
go to my meeting to start sharing my presentation i click the share icon
and then i click this thumbnail here and it opens up in this small window
and this is all the attendees can see they can only see what's in this red box to get to my notes
i just simply click on the application so in this example mine are in word so there's my notes there
and remember the attendees can't see these notes and then to go through my presentation i can
either click on the screen or click the arrows down here at the bottom if you want to learn more
about microsoft teams then watch these videos here and i will see you in the next video you