Hello everyone and welcome back to another video it is francesco here from to keep productive to the youtube channel
I'll tell you three
We're doing something a little bit different i'm gonna be sharing with you today
My weekly review how I go about doing it with the tools that I use
currently
the process and I use currently and giving you a bit of an outline found you could implement something like this now i've been using
A weekly review for maybe about three years and I've really benefited from it from a work perspective
in terms of pausing one day of the week for maybe 20 to 30 minutes to grandpa the time to
Reflect on the previous week, but also planned the next week ahead and today's video on outline how I go through that process
So guys that got me on today's video
So I have taken my desk away from this area to set up this area just cuz I want to show you guys
Step by step how I go through doing the weekly review
It's taken a few years to get to this stage in terms of what it is today
so I've had a lot of different iterations of it and I tend to
Change the way I do a weekly review maybe every six
Months because I don't want to have to keep chopping and changing what it looks like in terms of a framework
So guys what I'm gonna be doing is showing you a screen share on my laptop as we go through it
And I'm also going to be showing you what I do on paper, too
So hopefully that gives you a bit of an outline of everything
You need to know if you want as well in description below
This will be available to have a little look at in terms of a step-by-step process
So if you want to go there as well, that'll be helpful
So the first thing I want to talk about is the sort of situation
Or the scenario of the weekly review and I find it a good time to stop and pause look at the week ahead and planet
And also gives you an opportunity to look at my goals for the upcoming next month or so and help me to
Orientate all of my tasks my next 30 days of actionable tasks towards those goals
I also get to look at clients that I'm working with in terms of my day role as a
Freelancer and I get to see exactly
Whether I need to put more time into my clients or make sure that I'm on track with all of those projects
So it's not only a good way for me to look at my own goals
But a way for me to look at the client goals and where I'm currently at with all of those
So in terms of a scenario, I typically do this at home. Although I have done it in coffee shop
Maybe every two to three weeks
I normally what weirdly when I'm at home is go on the ground and do this and when I'm in ground
I mean the floor
And I'll just bring my laptop a piece of paper and I tend to put my phone away
I try to put it in another room unless it's relevant to me sort of plodding anything out now
We typically do this on a Thursday afternoon
Normally, it's about like three or four o'clock. And it's normally after like my driving lesson or something like that
And normally Thursdays are a bit of my sort of more meeting II day
So I am actually
more engaged and I am normally today is a
Thursday and it tastes video were actually going to be doing my weekly review for this week
So you'll get an idea of what it looks like
Practically so you actually get a plan and plot everything out
So this is my process and I'm always looking for ways to improve it. So if you have any
Tips or recommendations in the comments - maybe fine-tune a certain area of it
Please do recommend and also if you want to share your own
Setup or process that will be amazing - I think the comments will serve as notes as well
So guys I've broken this down to a six part process
So hopefully it can give you all you know
And then afterwards we'll talk about the sort of micro habits or techniques and I'll go about within those certain things
So the first thing I do is start with paper now
the reason I start with paper is because across my week I tend to be using a lot of digital tools and
Paper does help me just to pour out everything
It also helps me to add in things and remove them and quickly like I don't know
There's something about paper that helps me to avoid distractions, especially when I'm planning the week ahead now
Typically, I'll do it on a bit of April paper a previous use the benefit week pad, which is a great one
But I also have an a3 sketch pad which is a perfect canvas for plotting everything out
so it doesn't matter the size of your paper, although the bigger the better because if you're making mistakes or moving stuff around
The better the more space the better it is and the less cluttered it will look so today
We're gonna start with the a3 piece of paper. So let's jump over to this. I feel like I should go
Here's one I made earlier. Okay. So what I typically do here is on title it week review and
What I'll start doing is tallying out the next seven days. So the next seven days for me are Friday and
Wednesday and that's my idea of a week ahead because I've got everything until next Thursday
So this is a good way to be able to do that. So as you can see, I've got a rough outline
I've got Friday Saturday Sunday, Monday, Tuesday Wednesday
And what I'll do now is I've got the next seven days
So I'm going to start giving a line underneath all of these at the bottom
now the main thing here that I'll note is that tasks belong here and
events belong here
So anything in this region here?
Will be task orientated and anything in this region just below
Will be event orientated. So what I'll do is I'll open up Google Calendar on my computer
So because it's span across the next seven days
I need to look at two obviously in tomorrow
Saturday Sunday and go to the next week view to see anything there
So what I'm gonna do is I'm going to add any of my Google Calendar events into the likes of this piece of paper
So let's add a few of those for the upcoming week
So as you can see here I've added the bulk of the events down here
And the reason why I do events verse is because they almost dictate the energy levels for the tasks
So for example if I'm looking to plan some of my tasks for today
At least I know these events are here so that I don't clash them
But there's a lot of my work you'll see on todoist a bit later is time
Orientated so what I'll do next is on open notion
I'll specifically open the goals page inside of notion
and what I will begin to do is I'll start adding a few of the goals and
Specific tasks and I can do next week that helped me to complete those goals for the next month ahead
This is a really simple thing to do
But it does help me to orientate a lot of my tasks next week to the actual goal sign of staff
So let's take my first goal for example is reaching with the key productive blog is reach
10,000 monthly unique visitors
So what I'm going to do is I'm going to start plotting a few of the tasks that are oriented some of the goals here
Onto my tasks area of the paper. So as you could imagine I'll begin to add those goals to this area
Okay, so now that I've had a general plot out of some of my main bulk goals for the end of the month
I will then start to do some of my basic tasks and this will be based on two factors is the things that I
need to do in terms of just like general things like activities like I don't know pick up a new passport or
Buying indoor plan all of those sort of small items
And then what I'll do is I'll ant in client based items in order to do this
What I need to do is open up my clients page inside of notion and start extracting
activities per client of what I need to do for the week and then I'll plot them out in these next seven days you
So what I'll also do is I'll open my to-do-list account and I will
Look at the next seven days because across the week
I probably
Snowboard a lot of tasks into that next week and I need to get a general outline of what other projects I'm working on
To be able to plot them into the next seven days on this piece of paper
Okay, so I've got a general outline of my tasks that are upcoming and also my events
Now the good thing here is what I can start to do
It's going to cull any of the tasks inside of my to-do list account that are
unnecessary anymore this way it helps me to
Really define and get rid of some of the older tasks that I've handed in and also refined what I'm actually going to be redoing
That day, so we've started number one with some paper
We plotted out the next seven days of events first
And then what we did is we opened up goals inside of notion
now what we did is we
Extracted the goals and the task orientated out to those goals into the tasks X and sections of the paper
We then went over to the clients area of notion
Extracted any project based information and and it any additional tasks from the lights of todoist and also from my head
Now what we've got is we've got a piece of paper
Full of the tasks that I want to do next week as well as a recap of the events that I've got on
so that typically takes me ran about
Twelve to fifteen minutes something like this
It doesn't take me a huge amount of time
but I do spend about two or three minutes just
Pausing and thinking about if there's anything time orientated or project orientated that I do need to do
Inside of this that I may not have updated inside of clients in notion or goals. EndNote owned ocean two
It also gives me a little bit of time to reflect upon the week
That's just gone was I productive do I need to do anything better?
and I can also add in any habits or
routines as well that I can improve do now is where the bulk of the actual actions and
Administration goes it's inside of todoist
so what I will do is I'll open up my to-do list account and I will begin to
Subtract all of the tasks over the next seven days and put them inside of inbox with no due date
This gives me a clear runway to add all of the brand new tasks inside of todoist
And help me plan the week ahead now
You're probably wondering this sounds a bit laborious. But actually the act of taking tasks down here almost
Recycling them or recreate kingdom in a different format actually helps me to plan a weekend, really
well
The same would events actually taking them down from Google Calendar and putting them here in events action actually
Reminds me that I'll be going to them and also helps me to explain energy levels during that day
For example if I had lots of meetings on a Thursday or a Tuesday
Then I know that I'm going to do more shorter based tasks versus long
Intense focus tasks because I'll have less time to do so in between those meetings. So let's don't move on to to-do list
I'm actually just going to be working on to do this for this one so you can get an outline
How I go about plotting that out
I would also then talk about a few techniques near the end and give you a few other outlines
I'll just get my glasses for myself
One thing I earned here as well is the actual process of adding all of these tasks
The inbox really does help me rethink about the actual actionability
Actionability is that word and the actionable nature of the tasks as well as giving me an idea of whether I actually need to do
This one and it helps me to be a bit more refined about my time. So that's just something that I'll note as well there
Okay, so just another no honest
Weekend I'll occasionally do some bits of work
Whether that psyche an hour here or there Becca normally watches Mike. I'm a celebrity which is a popular UK program
So I will grab a bit a time to do work then because I really hate I miss Liberty
Okay, so there we go, right
Okay, so we've pretty much added the majority of tasks into todoist
Now what I'll do is I'll do two very small things
I will go back up to inbox and I will drag in any tasks that I've seen relevant
If not, if I don't see anything relevant
I will archive the majority of the ones I'm replicated or moved into todoist
Now there is another simple way I could have done
this is I could have kept all of the tasks in inbox and then just gone to inbox and plotted them out but in this
Case I had a lot of different type of tasks in this activity
Now the other thing that I will do as well is I'll go to the task bliss and I created a task
BLISK is all of my different
Small tasks that I want to do low priority tasks that I can maybe weave into this week ahead
Now I then finalize by going over to filter plan highlight
And what I will do is I will go down the list in this case
actually
It should go to the next seven days and just pick one most important tasks to complete during the day and this will help me
Focus in or what? I need to get done during that day
Okay, so I'll go to plan highlight and I can see the most important tasks over the next couple of days and these are the
Terms that I need to complete
And they're almost must activities
So there you have it that's my full week planned I've got everything in events that I've organized
I know what events coming up. I know what goals I'm working on
I know what is coming up in my next 30 days of actual tasks
And anything else is is small administration work now
I just want to run through the full process
And give you a few bonus things that I may not have mentioned on this video
The first thing we did is we got some paper in front of arsim a3 paper
And we plotted out next seven days
we add an air section for events a section for tasks then went to Google Calendar and
Added the events from Google Calendar for next week into this piece of paper in front of us
We then went over to notion
We opened up the goal section of motion and we plotted out the most
Important tasks or tasks that are related to the goals that I can complete next week
Then what we did is we open up clients a sign of notion as well as anything in the task list in notion
So then what we did is we open up clients inside of notion
And we also looked at any tasks that were in my head and also
inside of the next seven days in todoist
Then I can now add inside of this section things that I do on a routine basis
But also things that relate to some other projects outside of client work and then finally with everything in front of me
I then plotted that all out inside of todoist. So guys, that's my process. I'd really love to hear your weekly review
Let me know in the comments whether this video was useful because I've never done a video like this before
And it'd be great to hear whether you found it valuable and whether it's something that in the future
You'll be looking to implement any guys a big. Thank you for stopping by today. I hope you enjoyed this video
Let me know in the comments below how you found it
Feel free to like this video if you enjoyed it
If you're brand new to this channel do subscribe and thank you very much from me
I will see you guys in the next video Cheers