[Music]
google tasks integrates seamlessly with
gmail and google calendar but there are
some pro tips you might not even know
existed
so these are the top five google task
tips for productivity
hey friends i'm tasia custodian welcome
back to my youtube channel where i share
tech tips app reviews and a whole bunch
of google content seriously it's like
all google all the time recently i made
a google tasks tutorial video and some
of you asked some very important
questions after watching that video and
i'm going to tackle some of those
questions in today's video so these are
the best google task tips you ready then
let's go
google task tip number one add tasks
from gmail so yes i've covered this
before but there are actually multiple
ways to do this so if you've got your
tasks popped out on the right hand side
of the screen you can simply drag and
drop an email over to your task list
or from an open email you can click at
the top to add to tasks
to add that email as a task in google
tasks but wait there's more you can also
select multiple emails at once if you
need to
and then select add to tasks at the top
of your inbox to
boom add all those selected emails as
tasks at the same time
plus you can add tasks from gmail on
mobile too so from the gmail app open
the email that it is you want to add and
select the three dot menu icon in the
top right then just select add to tasks
and it's really that easy
oh but we're not done yet because you
might have noticed that when you add a
task from gmail the task name takes on
the email subject line so sometimes this
is a good thing but other times you're
going to want to change that simply
click on the task name to change it
coming in at number two on my list of
top five google task tips for
productivity
is to easily add repeating tasks oh this
is a time saver indeed
so let's say we added a task that we
want to repeat on a regular basis we can
either click to add a date and time or
we can quickly click the arrows to the
right of that date and time to repeat
the task so when this is clicked a
little pop-up will appear where you can
decide how often you want that task to
repeat and when so you could choose day
week month or year
and then you can of course pick a start
date and you can even set a time for
that repeated task so by the way this is
really handy if you want to be reminded
to send out birthday cards or maybe even
just be reminded of birthdays on a
yearly basis this way you can just set
it and forget it well forget it until
you need to remember it that is but you
get the point
so once you customize your task to
repeat how you like just click on ok
so now back in the task list we're gonna
have that upcoming task shown here but
we'll also see the little repeat arrows
indicating that this is a repeating task
so you might be thinking well what
happens if i mark that task complete
well if we mark this repeating task
complete it'll remove itself from the
upcoming task list but don't worry it
will reappear in the task list for that
recurring date that you set it for all
right google task tip number three
create subtasks i feel like this is a
really easy tip that is often overlooked
when it comes to google tasks and you're
definitely going to want to take
advantage of this when it comes to
organization
so say you're managing a project and
you're tackling something that requires
a lot of steps in order for that entire
task to be complete well we can achieve
optimal organization by creating sub
tasks so i'm going to go ahead and
create a project task for this and to
the right i've got a three dot menu icon
if we click on that we're gonna have an
option to add a subtask now here we can
add our subtask that we know has to be
completed as part of this project and
then we can just keep adding subtasks as
necessary just by hitting enter here
and of course you can set dates and
times for these subtasks too just like
you would with that parent task at the
top
all right google tasks productivity tip
number four organize a google tasks list
by project or even by client so this is
going to help you stay even more
organized and it's all customizable to
your preferences so you may know that
google task auto creates a my tasks list
for you and you may also know how to
create a new list in google tasks
which by the way if you don't know how
to do that watch my complete google
tasks tutorial video which is linked in
the description below
so maybe you created a task list for
important emails or something like that
well consider creating task lists
organized per project you're working on
or even per client really think about
what keeps you the most organized and
then work from there so the cool thing
is that whenever you've created a task
you can always reassign it to another
list at any time in the process just
click the three dot menu icon to the
right of that task and either add it to
an existing list that you've already
created or click the new list option to
simply add it to a new list
and last but certainly not least coming
in at number five on my top five list of
google task tips is to easily change the
color of your google tasks in gcal so
that's right every time you create a
google task it's automatically added to
your google calendar if you've set
either a date or time for it it's pretty
neat so from google calendar
underneath my calendars this section on
the left here
you should have your tasks listed here
you just need to click the three dot
menu icon and select your preferred
color for your tasks this is going to be
how all the tasks appear in your google
calendar and if you don't like any of
these default you can just pick a custom
color by selecting the plus symbol here
and then choosing your custom tasks
color
it's really that easy so go on get your
google tasks productivity on
so those are my top five google task
tips for productivity what do you think
of these tips are they some of the best
google task tips you've ever seen let me
know in the comments below as always
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