[Department of Health & Human Services, USA; HRSA, Health Resources & Services Administration]
Welcome to the Help video for the MIECHV Performance Reports!
In this video, we will provide an overview on the reports and go over how to access and
submit your Quarterly and Annual Performance Reports for the Maternal, Infant and Early
Childhood Home Visitng Program, MIECHV. Let's start with the reporting periods and
deadlines.
There are two types of Performance Reports: the Quarterly Performance Report and the Annual
Performance Report.
Quarterly Reports are available on the first of January, April, July and October and are
due within 30 days.
Annual Performance Reports are available October 1st and are due within 30 days.
The Quarterly Report collects information about families served, staffing, local implementing
agencies and counties served and uses Form 4.
Since the Annual Report is once a year, it collects more information spanning across
several tables in Forms 1 and 2.
Form 1 asks grantees to report on demographics, service utilization, clinical indicators,
and Form 2 collects information on performance indicators and systems outcome measures.
Now, let's see how to access the reports in the Electronic Handbooks, or EHBs.
Wait a minute, who has permission to access the reports in the EHBs?
Ah, yes!
To access the MIECHV Performance Reports, your Project Director will need to grant you
the Performance Reports permissions for the related grant number in the EHBs.
Check out this EHBs Help video for instructions on how to request this permission and how
to access Performance Reports in the EHBs.
You can find this video on your EHBs Home page in the Help Widget.
Now let's go to your EHBs pending tasks page to find your MIEHCV Performance Report.
From the Tasks tab, look for the Grants section and click Submissions.
Now look for the Submission Type, Performance Reports, and find the submission name MIECHV
Quarterly Report or MIECHV Annual Report and click Start to work on it.
Quick tip!
If your report for the previous Quarter or Annual cycle has not been submitted or approved,
you will not be able to work on the next cycle report.
If this is the case, you will see a message when you click the Start link for the task.
Let's click Start to work on the Report.
Here is the MIECHV Performance Report Status Overview page where you can see the status
of your report and identify how much work is left.
The deadline and remaining days are highlighted here at the top.
From the Resources link you can view previous performance reports.
The Forms Overview section shows how many forms are left and when the report was last
updated.
In the center, you can see all the forms and the status of each.
Click the links to open the forms and edit the report.
On the left is the navigation menu where you can click on different sections of the report.
The Validation Report shows the validation errors pending in the report and provides
a link to the Validation Summary Report where you can see a summary of the errors across
the different sections of the report to easily track and fix them.
This will only show errors for the sections that you have already started working on.
Easily print your current report and submit your completed report here in the Submit and
Print section.
Okay now for some tips and tricks on navigating in the forms!
To get started entering data, let's click on a form from the Status Overview page here.
As you enter data in the forms, there will be helpful messages telling you if your data
is acceptable or not.
These messages are the Validation errors that will be listed on the Validation Summary Report.
For example, in this field, you can see the guidance message says this value should match
the value in Table A.1, and it even says what the value is in the other section.
This allows you to easily compare data in sections that must match.
Some of the fields will be automatically calculated based on other numbers you have already entered
on the report.
This will help you keep your data validated across different sections of the report.
Make sure to check the column header above these fields, to see how the number is calculated.
As you go through the different sections of the report, you can add comments to provide
additional details.
Once you have completed entering the information on a section, click Save and Continue to go
to the next section.
Or click Next to move to the next tab if the section has multiple tabs.
Helpful tip!
Make sure to save your work regularly by clicking the Save button at the bottom of the page.
You will see a "Form saved successfully" confirmation.
Once you have completed the last table and you click Save and Continue you will find
yourself on the Validation Report page.
The Validation Report shows you any remaining data entry errors that need to be corrected
before you can submit.
You can fix the errors by clicking the links in the "Fix In Section" column.
This will take you to the relevant sections of the report where you can fix the data.
After you've corrected all fields, the Validation Report will show "no results" and you will
be able to click Continue to go to the Submit page.
You can also get to the submit page from the Status Overview Page, 'Submit and Print' section.
To submit the report to HRSA, check the Certification box and click Confirm.
Once the report has been submitted, you can view the report from the Recently Completed
section of your pending tasks.
When your HRSA Project Officer requests that a change be made to a report, they may unlock
some of the fields on that report so that you will only be able to edit certain fields.
You can easily identify which forms the PO has specifically requested by looking at the
form statuses on the status overview.
The status will be "in progress" for any form where the PO unlocked fields for you to edit.
A grayed-out and disabled field indicates that it has been locked from editing by your
PO.
If a change was requested to your report, you may add additional comments during the
resubmission.
You may also see comments provided by your HRSA Project Officer.
Follow the same submission steps we just went over to resubmit your report back to HRSA.
That's it for the MIECHV Performance Reports Help video!
We covered the reporting deadlines, how to access the reports and how to navigate in
the report.
Thanks for going on this journey through the MIECHV Performance Reports!
If you have any questions or need any support while you are working on your reports, please
call the Customer Support Center at 1-877-464-4772.
[Department of Health & Human Services, USA; HRSA, Health Resources & Services Administration]