I've just spent hours creating a beautiful, branded presentation in Canva but now my client
needs it in PowerPoint and Google Slides! What do I do? Not a problem! In this tutorial
I'm going to show you how to export a Canva presentation to PowerPoint, to Google Slides.
I'll share with you my own ninja tip to ensure that exporting to PowerPoint works like a dream.
I'm also going to show you how to add clickable links to your presentation and then
download the slides as a PDF file. We've got a fair bit to cover to let's get started.
To Download a set of slides from Canva to PowerPoint go to the top RH corner of your
toolbar, click the downward arrow and then find Microsoft PowerPoint.
Please note that all interactive features
such as GIFs and videos will not be accessible once you've
downloaded to PowerPoint.
You can download ALL the pages in your presentation
or you can click the check boxes to select individual slides.
Canva will indicate the pages you've selected.
I'm going to download all my slides. Click on "Done" and "Download".
Locate your PowerPoint presentation in your local folder click on it to open it up.
And there it is.
There is my PowerPoint presentation. Unfortunately some of the Canva formatting is lost in...downloading!
But my own little ninja trick will solve this completely, so keep watching!
So let me show you how to export your Canva slides to Google Drive.
Go through the same process as you did with MS PowerPoint.
Scroll down and locate Google Drive. Click on the button
and go through the process of allowing Google Drive to connect with your Canva account.
Select which Google Drive folder to save your slides to. Click on "Choose" to select that
folder. Now select your 'file type'. Obviously we're going to scroll down and select Microsoft
PowerPoint. So click on MS PowerPoint and click on 'Save".
To view your slides in Google Drive
just click on the turquoise link here which will take you over to your Google Drive.
The major benefit of exporting to Google Drive is you can edit and collaborate in real time.
To access your slides click on the 'Open With' tab and click on 'Google Slides'.
Again as I scroll through I think the only drawback
in exporting Canva Slides to Google Drive
is that some of the Canva formatting is lost. But that really is the only downside.
On the plus side you can share your slides in real time
with a client, a member of your team or even a student.
To share your slides you'll need to send an email invitation.
Type in the email address of the person you want to share your slides with.
Type a message you might want to include
or a set of instructions.
Now set your sharing permissions.
You can allow a person to view the slides only
you can allow someone to add comments to the slides
or you can give someone full permission to edit your slides. Once that is all done click
the 'Send' button to send the invitation
And this is what the email invitation looks like.
There is the message. Now just click on the 'Open' button to access the presentation.
I can either view the slides by scrolling down or I can click on the 'Open With' button
and click on 'Google Slides' to view them in my Google Drive. To add a comment against
any of the slides click on 'Insert" and 'Comment' and then you can type a message which will
be viewed in real time.
Once you're done just click on 'Comment'.
If you're going to be presenting your Canva slides
you can add your speaker notes right at the bottom.
Finally to download your work as Google Slides
go to the 'File' tab...
scroll down in the dropdown menu.
until you find 'Save as Google Slides'.
And now for that little ninja trick that I promised you!
Here's how to export your Canva presentation to PowerPoint whilst keeping
all that beautiful Canva formatting. Go to the top RH corner of your toolbar and click
'Download'. You want to download all your slides as .PNG images.
Make sure you select all of them, click 'Done' and then 'Download'.
Your images will download as a .ZIP file.
Locate that .ZIP file and 'unzip' it!
And there are all the slides in image format.
Now create a blank presentation in PowerPoint (or Keynote).
Locate your Canva image files...
select them all...
and now drag and drop them into the LH column of your presentation file.
And there is your Canva presentation
exported to PowerPoint with all the Canva formatting!
If you didn't know how to do this
and you think this is going to be a great tip for you
let me know in the comments section.
Now I'm going to show you how to create clickable links within
a Canva presentation. Because if you give webinars, for instance, or talks there will
be occasions when attendees or students will want to download a set of your slides. And
you may want to add a link to your website, for instance, within those slides. So you
can see in the LH corner here I've got the URL of my website and I want to make that
clickable. So let me just highlight the text; go to the top RH corner of my toolbar and
click on the link icon. And then I'm just going to type in my website address.
Click on 'Apply' and you'll see that the text is now underlined
which means it is a clickable hyperlink.
Let me show you another example.
I want to include a clickable link to my blog post here.
So I'm going to go to the LH side bar and select some text.
And then I'm going to add "Click to read".
And now I want to add a hyperlink to this text.
So I'm going to select the text
go to the link icon and then copy and paste the blog URL into this
go to the link icon and then copy and paste the blog URL into this box
I'm going to click on 'Apply' and there you can see the text is underlined, it has
become a hyperlink. And that is all there is to it.
Now all you need to do is download your set of slides as a PDF file.
So go to the downward arrow here and click on it.
Select your file type as a PDF Standard.
Select 'All pages' or individually select pages,
whichever you want to include in your PDF.
I'm going to select all the pages. Click on 'Done' and
then 'Download' to your local folder.
Now I'm going to test out those hyperlinks to make sure they're working.
So here is my PDF file.
Here is the first hyperlink that I added.
Let me just test that out. That should go to my website home page...
which it does. Fantastic!
And the second hyperlink I added if you remember, it was 'Click to read' which should link out
to my blog post about color psychology. Fingers crossed!
And brilliant, there it is.
There is my blog post about color psychology. Excellent!
And that's all there is to adding hyperlinks to a PDF file.
That is it for this week. If you enjoyed this tutorial please give it a 'like'.
Don't forget to subscribe to my channel
because next time I'm really excited to be sharing with you
a brand new Canva feature.