Ever made a mistake in an email and only realized it after you hit send?
No worries!
One of the most useful Gmail features remains to this date the ability to undo send.
So check this out.
Head to your settings gear icon and click on see all settings.
Here, under the general tab of your Gmail settings, you’ll find the undo send option.
Simply choose between 5 to 30 seconds and make sure to hit save changes at the bottom
of the settings section when you’re done.
Now, when you send an email, you’ll have the option to cancel or undo send prior to
it hitting someone’s inbox.
Perfect if you’ve made an error in the email or sent to the wrong person by mistake.
Ready for more Gmail tips?
Ya you are!
Hey friends!
I’m Tasia and welcome back to my YouTube Channel where I share tech tips and app reviews,
and enough Gmail content to fill all the inboxes in all the land.
Today, I’m sharing the best Gmail features you should be using.
You’ve already learned how simple it is to undo send, so let’s jump back into the
list!
The next Gmail feature you may want to take advantage of is the translate emails feature.
This is really helpful if you have relatives, colleagues or friends who speak another language.
You can translate the entire email directly from Gmail.
I know!
Or should I say Je sais ou lo so!
Alright, don’t at me for my terrible French and Italian, it is what it is.
So, from an email in Gmail, click the three-dot menu icon to the right and select translate
message.
Then simply select the language you’d like it translated into.
It’s that quick and it’s that easy.
Alright, did you know you can create and use multiple signatures in Gmail?
Well, you can’t.
Just kidding, of course, you can, and here’s how.
So you might be familiar with how to add an email signature to Gmail, but you can actually
add more than one.
So, head to your settings gear in the top right and click on see all settings.
Now, in the general tab, just scroll down until you see the signature section.
So, if you already have a signature set up, this is where you’ll have that, but you
can click on ‘create new’ in order to add additional signatures.
And by the way, you can add as many email signatures as you want.
So you may want to add one for specific recipients that has custom links or sign-offs that are
different from your default one.
But for me, the strength is actually found in the signature defaults section.
Here, you can choose what signature you want for new emails or on replies and forwarded
emails.
So, let’s click on create new.
And here, we’ll name the new signature.
So, if you know you want this email to be specifically for replies, you could name it
something like that.
Now, you just have to fill out the signature details in the signature box.
So, say on replies maybe you want a simpler signature, you could do that here.
So, once that’s set, you can change your on reply forward use signature to be the one
you just set.
And always remember, I will repeat this a million times today, be sure to hit save changes
at the bottom of the settings section whenever you make any changes to your settings.
Now, there’s one more thing with multiple email signatures I want to cover because it’s
really important and a way for you to customize your emails on the fly.
When you compose an email, you should notice your default signature ready to go in the
body of the email.
But, if you happen to want to change that, just head down to the bottom bar of your compose
window and click on the little pen icon.
Here, you can either manage your signatures, or click to add any of the signatures you’ve
created to your email.
So if you live in Gmail like I do and you find yourself sending the same email out time
and time again, save yourself a ton of time by creating templates, which you can create
quickly and easily in Gmail.
So from your Gmail settings, click on the ‘advanced’ tab.
Now here, you need to make sure you have the templates option toggled on.
So set that to ‘enable’ and hit save changes.
Now you can create a new template either by composing a new email or replying to an email.
Simply type out the most common emails you find yourself composing.
Now a quick tip here that’s important - if you have an email signature enabled, you’ll
want to remove it from the template you’re creating or else you’ll get a duplicate
signature when you use the template.
So, once you have the email written as you would like, click on the three dot menu icon
- ‘more options’ beside the trash bin.
If you hover your mouse over ‘templates’, you can then hover over ‘save draft as template’.
Then select ‘save as new template’.
Here, you’ll enter your new template name.
Then click save.
Now you’re all set to use a template.
So, to use a template you’ve created, from your compose window, you just head to that
same more options section and hover your mouse over ‘templates’ again, and this time
select the template you want to use.
Any template you create will be listed here automatically.
To delete a template you no longer need, that’s found in this same templates section, so hover
over ‘delete templates’, and select the template you want to delete.
Click ‘delete’ on the pop-up.
Okay if you’re liking this video so far, remember to give it a like, and subscribe
to my Channel for more Google goodness.
And moving on to the next best Gmail feature and that is to schedule emails.
Yes, you can schedule the send.
Oh, this is a good one.
You used to need a third-party plug-in to do this back in the day, but not anymore.
So, from your compose window, you’ll see a drop-down menu right next to the send button.
Simply click that dropdown arrow and now you can send an email whenever you’d like.
There will be some pre-set times or you can pick a custom date and time to send that email
out.
Along with scheduling an email, you can also set an expiry date.
This is what Gmail calls their confidential mode, and it’s perfect for sending sensitive
information.
From the compose box you’re going to select the padlock icon with a clock.
From this pop-up, you can set an expiration date and you can even require a passcode for
viewing.
And if you password protect it, Google will auto-generate the passcode for you, so it’s
not like 123.
The good thing about the confidential mode is that recipients won’t be able to forward,
copy, print, or download the email.
So let’s talk about getting a detailed view of a contact or email sender.
Gmail makes this really easy for us and doing so will quickly pull up existing emails from
a sender without you having to search for them.
From your inbox, simply hover of a sender and this little overlay appears for you with
the person's contact info.
But underneath that, you can click on the open detailed view option and on the right,
you’ll get a pop-out panel with all of your recent interactions with that sender.
You can click on more to pull up more communications or you can toggle through the buttons at the
top to quickly send an email, schedule an event, message the person, or schedule a meet.
So now let’s say that you don’t really have time to deal with an email that just
came into your inbox, but if you don’t deal with it now then you’ll forget about it.
Well, you can actually snooze that email and have it pop back into the top of your inbox
for when you know you’ll have time to reply.
There are actually a couple of ways you can snooze an email.
First, from your inbox, simply hover over the email you want to snooze.
Here on the right, you’ll get a little clock icon.
Click on that clock icon.
In this little overlay, you’ll have the option to pick from a pre-set time determined
by the Google Gods, or you can set a custom date and time.
Once you’ve made your selection, just hit save.
Now, that email will pop back up at the top of your inbox at that more-convenient time
for you.
It’s like Gmail is your own personal assistant, only she’s free and she’s fabulous.
But, like I said, there is another way to snooze an email too.
You can do the same exact thing from an opened email.
This time, the snooze icon will be at the top of the email.
You’ll click on that and follow those same steps to email bliss.
Now speaking of snoozing email, Gmail can perform a similar action for you for when
you’ve sent an email out but haven’t gotten a reply.
It’s called nudges, and it is definitely a setting you want to make sure you have toggled
on.
Once again we find ourselves in our Gmail settings.
I want you to scroll down in the general tab until you come to nudges.
The first option is really a great backup to you snoozing an email.
This will suggest emails you need to reply to and it’s going to pop them back up to
the top for ya.
Then below this, and this is one of my favorite Gmail features, and this option will suggest
emails you should follow up on.
So, if you sent out an email and didn't get a response, Gmail will automatically pop that
back up to the top of your inbox and ask you if you want to follow up with that person.
This is really really handy and I use it all the time when I’ve sent out an email asking
for video approvals or proofs back from a client.
If I don’t hear back, I don’t have to set my own note to follow up, Gmail does that
all for me.
We are almost through this list, I promise.
And if you’re still with me, drop a comment below so I know who you beautiful, loyal people
are.
Maybe comment something like Custodean or these really are the best gmail features!
Whatever it is, thank you and let’s move on to the next epic Gmail feature: offline
mode.
That’s right, you can take your Gmail with you even when you’re not online.
So this is how to use Gmail offline.
So if you don’t have wifi access or know you’re going to be off-grid for a while,
but want to use Gmail still, head back to your settings and this time click on the offline
tab.
Here, you’re going to simply toggle on the enable offline mail option.
What this does is store some of your emails to your computer for you so that you can access
them even when you’re offline.
So, with this enabled you can even type out your replies, they just won’t be sent until
you’re back online.
So, if you enable offline mail, you’ll get a snapshot of how much storage it will take
up on your device - and this will depend of course upon how many emails you have and how
big the attachments are, and so on.
Also, you’ll want to adjust your sync settings to what works for you.
There are three options to choose from.
So you can store emails from the last week, 30 days or 90 days.
And you can decide whether or not you want to download the attachments.
Finally, decide on your security settings.
You can choose to keep offline data on your computer after logging out or you can remove
it from your computer.
So, if you log out of your Google account, the data would need to be resynced if you
choose this option.
So to actually access your offline mail, you’d just head to mail.google.com and then sign
into your Google account and you’ll have offline access to your Gmail account.
Now before we wrap, I’d like to share a little honorable mention of two of the best
features that Gmail offers.
The reason these are little bonus additions for you is because they should be automatically
toggled on for you, so you don’t have to actually do anything, but it’s good to know
they’re there.
These features are Smart Compose and Smart Reply.
Hands down, two of the best features Gmail has.
Well duh, that’s what this video is about.
You will find both smart compose and smart reply in the general section of your settings.
These should be toggled on automatically for you, but if for some reason they’re not,
this is where you can enable them.
With smart compose, you will get writing suggestions as you’re typing out an email.
So when you’re typing, the suggestions will appear in grey and you just hit tab to accept
the smart compose options.
Something else Gmail has added is smart compose personalization and this just ensures it’s
personalized to your writing style.
Then a little bit below smart compose is smart reply.
Smart reply works in a similar way, but it just shows more general suggestions for when
you’re replying to an email.
This won’t happen all the time in every reply window, but when available, they’ll
pop up for you and it’s quite the time saver.
Phew, we made it!
Give yourself a round of applause and you bet your butt I’ve got a million more Gmail
videos where that came from, so if you want even more Gmail content, follow all the links
below.
So those are my, I dunno, 10, 11, 12, Gmail features you should know about.
Now I want to hear from you.
What are your favorite features?
Let everyone know in the comments below.
If you liked this video, I want to know so give it a like, a share or leave a comment
below.
You can click right here to subscribe to my channel and right here and here to watch even
more Gmail content.
You know you want to!
See ya next time!