[Show theme music]
STEPHEN ROSE: Hey, everyone.
Welcome to another feature focus here
on "Inside Microsoft Teams."
I'm your host, Stephen Rose,
and this week we have two new MVPs with us.
I have Heather Severino, Rodolfo Castro.
Heather, say hi.
HEATHER SEVERINO: Hello.
STEPHEN ROSE: And Rodolfo?
RODOLFO CASTRO: Hello, everyone.
STEPHEN ROSE: So what I thought would be great
for this week's episode
is, we did, without any strings, wires,
a really crazy thing for Ignite this year.
We wanted to really focus in on all of the great features
and functionality that have come out over the past year.
So for our Ignite on-demand session--
and you'll be able to find it starting on September 11th--
we had nine demos in a 40-minute session.
That's a lot, but I thought they're awesome.
And there were two especially that really stuck out for me.
All of them were great,
but I thought it'd be really kind of fun
to kind of redo two of them,
go a little bit deeper for this episode
and again, make you aware of that on-demand episode
that's going to be happening at Ignite.
So what I want to do is take a moment: Heather, go ahead.
You and I have known each other for many years
but not everybody knows you,
so take a moment, introduce yourself
and what you do and why you're an MVP.
HEATHER SEVERINO: [chuckles] Thanks, Stephen.
I'm Heather Severino.
I'm based in Florida here in the United States.
I've been an MVP for six years now.
I'm really passionate
about helping others learn everything they can
about being productive with their technologies.
And I got my start helping to get teachers certified
in all the different Office applications.
I'm also a Microsoft-certified trainer.
So I'm really passionate about training and
and helping everyone kind of get the most they can
out of what they can do with all of the Microsoft 365 apps.
STEPHEN ROSE: And you and I have known each other
for a long time.
We've worked together with a lot of the great MCT stuff
and MVP stuff,
so it's awesome to have you on this episode.
HEATHER SEVERINO: Yes, it is.
STEPHEN ROSE: Rodolfo, your turn.
RODOLFO CASTRO: I have been awarded as a Microsoft MVP for eight years.
Actually I started because I'm based in Mexico City,
so not too much content was created
in Spanish in those times.
So I started with my own blog.
Then, I start creating some conferences here in Mexico,
and then the community expanded to Latin America.
We went into Colombia,
and now we have people from Bolivia, Ecuador, Guatemala,
and so on.
So I'm trying to help as much
as possible all the Latin American community.
STEPHEN ROSE: And you're doing a great job of it.
So we're going to focus first on Heather.
Rodolfo, we're going to come back to you in a few moments.
And by the way, if you haven't seen Rodolfo's stuff,
not today, but he uses a lot of puppets
in his stuff, and it's definitely worth checking out.
I was cracking up, it's really great.
I may have you bring one of your puppets on screen.
So, while we're working with Heather,
you may want to get one ready.
So I think that would be great.
Heather, I'm going to focus in on you,
being a trainer, and this is something...I was a trainer
for quite a while,
I was an MCT for quite a while
before coming on board to Microsoft.
Really helping people to understand how to collaborate
and work with each other is such a key piece
of really learning how to get the value
out of not just Teams but out of Microsoft 365 in general.
So you picked Whiteboard,
which was a feature that was not so great for a long time.
And we brought a lot of new functionality to it.
So take a moment and tell me why you picked Whiteboard
as the feature that you wanted to dig into
and what you really love about it
before we jump into your demo.
HEATHER SEVERINO: Yeah, I picked it
because there's this new feature that's built
into Teams meetings that makes whatever you're sharing
on your screen collaborative.
And I think this is a real game changer
because not only can you annotate and mark things
up and put sticky notes and text and whatever else you want,
you're able to get everyone else that's in that meeting--
and think about this:
if it's a training session, Stephen,
we've been talking about training, right?
It's a training session--
I'm really able to engage them and bring them in
and get them working on it with me.
So it's great for icebreakers.
It's great for, you know, that small-group interaction,
or maybe you're just pairing people up.
It could also be, you're trying to like work
through a process of something like diagramming,
but it's whatever's on the screen.
So it's not just, you've got this whiteboard
and you've got to bring in a screenshot,
or you've got to bring in some other supplementary things...
STEPHEN ROSE: Right.
HEATHER SEVERINO: It's whatever it is.
STEPHEN ROSE: Awesome. Well, let's take a look at your demo.
HEATHER SEVERINO: Okay.
Here we are in a private meeting,
and I'd like to show you
how to get the annotations whiteboard up and running.
We're going to go over and select Share.
We're going to pick the screen we want to share.
Then, from the toolbar at the top,
we're going to select "Annotations."
You'll notice a message
that it's sharing or starting annotations with everyone.
Here's the toolbar we're going to work with.
But let's go over and start with the "Settings" menu first.
The default is that everyone in here can annotate now
on this screen.
If you want to be the only one,
you can select "Only I can annotate."
We're going to turn on "Collaborative cursors."
This will give us a way to see where
each participant is working.
We're also going to turn on "Enhanced ink shapes"
so that we have those straighter line shapes
as we're drawing.
All right, we'll go ahead and turn that off.
And we're going to start by working with emojis
all the way over here.
So this is a reaction.
We're going to choose the check mark,
and let's go ahead and place it over here.
Now, as other people come in and start working
you're going to see a name up here
on the screen, like Adele Vance.
So here's that collaborative cursor letting us know
where Adele is adding a question mark.
All right, next.
Let's try inking.
Right now we have a red pen,
but let's change the thickness to 3.
We could work with red, we could work with green.
We've also got rainbow and galaxy ink.
We're going to go with green.
Now we can draw with no arrows,
we can draw with a single arrow or double arrow tips.
Let's go with the single arrow.
Let's draw one right about here.
One over here, and then one in the middle.
All right, let's go back.
And let's change that inking to red.
Now using a stylus and a touch-enabled device,
we're going to have no arrows,
and we're going to start writing.
But if you make a mistake,
go back and grab your eraser from the toolbar,
and then try again.
Let's go back to using that ink again.
Let's draw a shape.
Now, when you have enhanced shape, it's going to change it
to the straight lines like you see here.
You also have a laser pointer on the toolbar.
So as you're talking through different topics
you can illustrate those points like this.
And if you want to get really creative
with any of the inking you have,
you can go ahead and erase.
And what I like about erase is, we can erase just a portion
of the ink stroke,
not the entire ink stroke, just like this.
Okay, next we're going to go over
and we're going to add some text to this.
So anywhere you want to type a question; make a note;
call out something--
such as do we want to create a whiteboard for this session--
you've also got a toolbar you can work with
for that, as well.
Now let's go ahead and add a sticky note.
We can pick a color, then click to where we want to add it
and start adding some content to it.
Also got reactions for this sticky note.
So we want to have them list their favorite integration
right here.
And then we can react.
All right, we're going to go ahead
and select, and then move the sticky note
to a better position on the whiteboard.
We also have a toolbar to be able to change the color
or edit, and if we make a mistake,
we can undo and we can redo.
When you're done working with this whiteboard,
you can also delete it if you want to.
We're not going to do that right now.
When we're ready to stop the sharing of this,
we'll go back up to the toolbar, select "Stop presenting,"
and that takes us back out.
Now let's go back into "Share" one more time:
I want to show you something.
If we scroll down and we go ahead and we select that
we want to share something from OneDrive,
notice we have a Whiteboards folder.
And inside it we have an Annotations folder.
There's nothing here right now,
but once it saves that whiteboard,
it's right there and ready for reuse
if you want to work on it
with that group again in a meeting.
STEPHEN ROSE: All right, Heather.
What I really love about this--
and it's a great demo--is because that share, sorry,
because that's stored in OneDrive,
it's now going to meet all of our compliance:
It's going to be encrypted.
We can pick and choose who can, you know, share it.
It's going to be under our retention policies
and our security policies,
so it's fully managed and secure,
but you're going to continue to have access
and manage it just like you would any other document, right?
HEATHER SEVERINO: Yeah, that's right.
Because I'm the one that shared it,
it's in my OneDrive document library.
And because everyone else was in that meeting
working on it with me, it's automatically shared with them.
So even after the meeting
we can still continue to work together
even asynchronously on this.
STEPHEN ROSE: Awesome. Better ways to collaborate.
That's what I'm all about.
I know you are too.
HEATHER SEVERINO: Me too.
STEPHEN ROSE: So thanks for sharing that tip.
We'll come back to you in a few minutes.
But first, let's head over and take a look
at what Rodolfo has for us.
[Show theme music]
All right.
I love the ability to just,
better ways to collaborate,
which is what Teams and you know
Microsoft 365 is all about,
but speaking of collaboration,
I've got Rodolfo with me.
Rodolfo, again, thanks for joining.
I love the fact
you're going to talk about translation transcription.
I notice you have a friend joining us.
Who is your friend?
RODOLFO CASTRO: His name is Mr. Robert.
STEPHEN ROSE: All right.
RODOLFO CASTRO: So that's one of the puppets
that I use to work in the puppets 365 gang.
But yeah, as you said,
translation is really a useful tool
and more for people like me,
that English is not our first language.
And we work globally with people not only in English
in German, French, Portuguese,
and we need to communicate and collaborate in real time.
STEPHEN ROSE: Now, what I love is the feature we're
about to show you is available to everybody.
So you can be using this today.
So let's jump into your demo, and let's take a look.
RODOLFO CASTRO: So I will show you how you can enable first
the live captions.
So we are now in a Microsoft Teams meeting.
What we need to do first is go
on the top menu to the three dots,
The "more actions" menu.
Once we click it,
let's go to "Turn on live captions."
The first thing is that it will be asking us
for the spoken language.
In this case, I will choose English.
And also you can see that it gives you the option
to always make this my spoken language.
That is not my case.
I will click "Confirm."
And I suspect that it will start
with the subtitles on the bottom of the meeting.
As you can see, it will start putting in English.
And "Rodolfo, you said
that we can turn on this into a different language."
Yeah, you can do it.
And I will show you how you can do this.
Okay? So also next to the subtitles
you will see another three dots menu.
It will give you the opportunity to change the subtitles
from English.
And then, you can see
that we have different languages that we can select.
In this case, let's select French.
Also, you will be able to see
that you have a warning that says
that you have changed the caption language to French.
And this only will affect you.
Right? We can change to French.
We can change to Portuguese from Brazil
and it will immediately start putting the subtitles,
the translation in the language that we selected, right?
So for people like me that are speaking Spanish,
so we can turn this on in Spanish
and you can read, even if the speaker
is speaking in English,
you can read in your mother language, okay?
Then, let's go and turn off live captions.
Let me show you the next live translation that we can use.
And this is related with the Microsoft PowerPoint.
So we know that we can share Microsoft PowerPoint slides.
We can use PowerPoint Live.
And right now, I'm sharing a Microsoft text in English.
I can go to the next slide,
everything is in English,
and we can go to the three dots,
go to "Translate slides,"
and select the language that I would like to share.
Right? Again, in my case,
I will select Spanish.
And you can see that it translated in real time.
It doesn't take too much.
I will return back.
You can read in Spanish the title of the presentation.
You can move through all the slides and it will be changed.
We can change to Italian.
We can change back to Portuguese.
And you will be able to change this.
Again, if we are working with people around the globe,
this will be an easier thing
once we start working together
and collaborating together, right?
So we don't need to worry about that part.
Next one.
And one feature that I really like is
that now we have the option to put an interpreter
during our meetings.
So first thing
is that you will need to set up your meetings.
And now that you set up the meetings
let's go to meeting options.
And the one that we are looking for is the last one.
That one that says "Enable language interpretation."
By default, it is turned off.
Let's enable it.
It will ask you to put our interpreters.
At the moment needs to be internal users.
I already invite one of the puppet gang.
So Alfredo will be the one that will be speaking
actually from English.
Alfredo will be translated to Portuguese. Mhmm.
But also, what if I have more people,
not only Portuguese?
Okay, let's add also one interpreter for Spanish.
So let's click where it says "Add more interpreters."
Let's click on this one.
Now let's select Rodo Castro.
Source language will be English, as well.
So the main speaker will be talking in English.
And let's put this interpreter to be on Spanish, right?
So right now we have been saving.
We have two interpreters
that one will be speaking in Portuguese,
the other one will be speaking in Spanish.
Let's see how the attendee will see this one.
Once the attendee joins to the call
it will get a message that an interpreter is available.
Now he can go to the "more actions" menu,
and a new option saying "Language interpretation"
will be available.
Once you click it, it will ask you
if you want to listen the original language,
or you can choose to listen in Portuguese,
or you can listen in Spanish
during the same meeting real time. Mhmm.
So again, this open collaboration breaks language barriers.
This is great for people
that English is not our first language.
And we need to collaborate with people globally
within our companies.
That helps a lot.
STEPHEN ROSE: This is great.
And I love this because we're so really trying
to share about diversity and inclusion,
that not everybody works the same way.
What I love is, Rodolfo,
you're making sure that people are included
where English is not a second language,
both on the slides and with what they're hearing,
and Heather to find new ways for people to get involved
where maybe they don't feel comfortable
being on camera or chatting but certainly want to engage.
So final thoughts on this.
Heather, what is the best way for folks
to learn more about you?
I know you're going to be doing a blog on this for Ignite,
and you'll be a great opportunity there,
but where should folks go and learn more
about you and all the great stuff you're doing as an MVP?
HEATHER SEVERINO: Yeah. You can find me on LinkedIn.
You can also find me on Twitter,
and I'm also on LinkedIn Learning,
if you want to check out some of my courses.
STEPHEN ROSE: Awesome. And Rodolfo, for you
and your many alter ego puppets that you have,
which I just love,
I think it's awesome.
Where can folks go to learn more about you?
RODOLFO CASTRO: Ah, they can reach us on Twitter.
They can reach us on TikTok.
Actually, they can reach us on Facebook as Puppets365TV.
STEPHEN ROSE: Love it, love it.
So folks, make sure to check
out our on-demand session at Ignite.
You'll see these demos plus seven more.
Lots of great stuff,
and everybody's going to be doing a blog.
So they'll dig in more
on the step by step and how to learn more.
And of course, as part of our feature focus,
I want to thank our MVPs,
Heather and Rodolfo, for joining us today.
Thank you so much for doing this again for me.
I appreciate it.
HEATHER SEVERINO: Thanks for having me.
RODOLFO CASTRO: No problemo. STEPHEN ROSE: Awesome.
Our next show.
Jeremy Chapman, Mr. Mechanics himself,
will be joining us for our night wrap-up,
so make sure you don't miss it.
Until then,
I will see all of you.
I'm Stephen Rose from "Inside Microsoft Teams."
Thanks for joining us,
and we will see you soon.
Take care.
[Show theme music]