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One of the best ways to more effectively deliver PowerPoint presentations with
greater engagement is to take advantage of handy slide show
shortcuts. Hi, I'm Dawn Bjork, The Software Pro. In this training,
we'll look at helpful PowerPoint presentation shortcuts you'll want to know for
your next presentation. When you're ready to present your presentation,
simply press the F5 function key to launch from the first slide.
And when you're creating and practicing your presentations,
it can be helpful to preview from the current slide for this press
SHIFT+F5. For help during your presentation,
and to see a list of presentation, shortcuts, press the F1 function key.
You'll see that these are divided into sections by topic.
It's good to know your audience will see this display while you're presenting.
Simply choose OK or hit ENTER to exit.
For a free handout of shortcuts of these and other PowerPoint shortcuts,
visit TheSoftwarePro.com/PowerPoint.
Here's another way to discover useful PowerPoint shortcuts and options for your
presentation. Simply right-click on the screen.
Once again, your audience will see this menu,
but this can be helpful way to be able to move forward in your presentation.
Here is one of my favorite shortcuts in PowerPoint.
What do you do when you're running out of time,
or you're asked to return to a previous slide? If you know the slide number,
you can simply move to that specific slide. To do that,
type the slide number and press ENTER. To go to slide 2,
I'll type in 2 and ENTER. To go back to slide 4,
4 and ENTER.
This shortcut is so much better than escaping out of your presentation to try to
find the slide you want to navigate it to in your presentation.
That can be really distracting for your audience.
Before you deliver your presentation,
it can be helpful to print out a handout of your slides so you have a quick
reference for the slide numbers. When you print the handout view,
the slide numbers are automatically added to each slide.
Or create a simple manual list with the numbers and the titles.
Notice as well that the slide number displays on each of these slides.
This is an option found under Insert > Header & Footer.
To learn more about adding slide numbers to your PowerPoint presentations,
I've created a step-by-step tutorial. Check out the link at the top.
What if you don't know the slide number?
Simply press CTRL+S to bring up the Slide Selector.
Most content slides will show the slide title. From here,
I'll move to the last slide, select and Go To.
For a more visual look when navigating to other slides
instead, right-click. And here you can choose See all slides.
And I'll move back to slide 5.
It's good to keep in mind that CTRL+S works as a Slide Selector when you're
running your presentation. When you're editing a presentation,
this is the shortcut for Save.
Try these options to navigate within your slide show.
The HOME key to go to the first slide and END
goes to the last. And once again, we can type the slide number, in this case,
6, and ENTER to return back to this slide.
What are your options when the conversation or presentation moves away from the
current slide? Whether
during an in-person or virtual presentation,
you can temporarily change the screen to black or white.
Type of letter B for black,
press it again, to return back.
W for white. And once again, to get back to the slide.
I prefer the black screen, as it's easier on the eyes.
Another option so you're not displaying a slide urelated to the conversation,
is to prepare a generic slide you can move to such as your organization logo or
the theme of a meeting. The goal is to look for ways to
help keep your audience engaged.
When you want to write or annotate on a slide,
press CTRL+P. This switches your mouse from the mouse
pointer to a pen. And to change the pen
color, right-click, Pointer Options > Ink Color.
I'll choose a bright green. As you can see,
I'm very creative
and artistic with this. CTRL+P for pen. To remove an annotation,
you have several different options.
CTRL+E brings up the eraser.
And for this I'll select the last annotation.
That's a way for you to selectively erase.
But if you want to clear everything on the screen,
press the letter E to erase all.
Notice that my pointer is still an eraser.
There's several options to change this. One is to press CTRL+P
that goes back to the pen or CTRL+P again, to turn that off.
Another annotation tool is the highlighter. CTRL+I. The
same erase options work for this tool.
If you choose not to erase the annotations, PowerPoint,
will prompt you at the end to ask you if you want to save the annotations as
part of the PowerPoint presentation slide deck. For this,
I'll press CTRL+I to return back to my pointer. And,
if you want to call attention to a portion of your screen, try the laser tool.
CTRL+L. And
here's an important tip that we see whether it's virtually
on the slide or with a physical laser.
Be really careful and make sure you slow down. That way,
your audience is actually going to be able to see this laser rather than if
you're moving too quickly. Press the shortcut again to turn off the laser.
Or any time you want to switch from the pen,
the highlighter, or the laser, press CTRL+A.
That goes back to the arrow pointer.
And if you don't want to show the pointer in the presentation, use CTRL+H.
This can be helpful if your mouse is getting bumped or
in any other way is moving around on the screen.
So CTRL+H to hide it. So try that out. CTRL+A or CTRL+U,
which unhides the mouse and switches to the arrow.
To be more inclusive and to capture the audio of the speaker,
turn on live subtitles. This is especially helpful during virtual presentations.
Simply press the letter J to turn subtitles on or off.
Now, you'll see live subitles display on screen.
When you're delivering presentations virtually,
platforms such as Zoom and Microsoft Teams have closed or live captioning
features as well.
And press J to turn it off.
If you want to customize your settings for live subtitles,
you'll find this under the Slide Show tab of the PowerPoint Ribbon.
Although each of your PowerPoint slides should be clear and easy to read,
there may be times when you want to zoom in on detail.
Do this by pressing plus (+) multiple times.
And then look for the hand pointer to be able to navigate and
move around in the slide. Zoom out with the minus (-) key.
And if your slide is in full view, when you press minus (-) again,
you'll see the display of all your slides for easy navigation.
And finally, anytime you want to exit out of a presentation, press ESC.
Now, you know handy PowerPoint slide show shortcuts that can help improve the
delivery and the engagement of your presentations.
How will you take advantage of these useful shortcuts for your next PowerPoint
presentation? For more tips on being productive with Microsoft PowerPoint,
or to sign up for my tips newsletter and download a handout of shortcuts,
visit TheSoftwarePro.com/PowerPoint.
If this training was helpful,
please like this video and subscribe to this channel.
This is Dawn Bjork,The Software Pro. Thanks for watching!
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