Welcome to Office 2013, Video Number Five.
Hey, we're at our website and we're about to download a file.
If you click on the link below the video,
you can get to this website.
And here it is.
Our fifth video and we have a Start file.
None of the projects we've done so far
had a file that we actually started with.
So we're going to download this.
When the Save As dialog opens, I'm going to look on the left.
Well, I already put my jump drive in.
So I'm going to expose either with the pluses and minuses
or the triangles and dig down.
HighLine.
The quarter you're in.
Business 216 class notes.
And we're talking about Word, so I'm
going to save it, boom, to the Word folder.
I see this is the file we created last video.
I'm going to click Save.
Now I'm in Chrome.
I could click on this and open it.
Or I could Window E to open up Windows Explorer and dig down.
You could also open up Word and go Open and find it this way.
I tend to use Windows Explorer when I'm looking for something.
All right, so now I see it over here.
Notice, this looks just like that Save As dialog box
we just used.
I'm going to double click and open this.
Now notice, it's the Start file.
Double click open, it says Start File in the title bar.
I'm immediately going to Save As because I want to keep this.
This is the blank-- this is the text we're
going to use for this flyer project.
We're going to do a bunch of formatting and insert a picture
and look at Page Setup.
So I would immediately want to save it, F12.
I meant I immediately want to Save As.
You could see, oh, it's grayed out.
But up here in the address bar, I
can see the complete file path.
I'm going to change the name.
I'm going to keep the same file extension.
I'm going to type something like,
flyer finished or health food flyer finished.
Click Save.
All right, our goal here is to create
a flyer for Cornucopia Health Food Store.
They're having a grand opening.
Now to start off, we're going to do some formatting
and insert a picture.
I want to highlight all the text,
increase the font, center all the text,
and then change the size of the margins.
All right, so how do we select all the text?
Well, we could go up to the Home ribbon, Editing, Select All.
Or we can use our keyboard Control A.
Now we'd like to increase the font size.
Now we can do this a couple ways.
Home ribbon, font, group.
Remember, All this is font or character level formatting.
And we can use our drop down to change the font size.
Or Escape, we can use a keyboard.
Now you have to find the square brackets on your key pad.
They're kind of above Enter and below Back Space.
Control Close square bracket will increase the font size.
Control Open square bracket will decrease.
Now watch up here.
It'll increment it one font size at a time.
Control Close square bracket.
Close.
So I'm going to go until I see a 20 there.
Next we want to center everything.
That's a paragraph level formatting.
And so we'd come here and click on Center.
Or you can use the keyboard Control E.
The next thing is we want to change the margins.
Now the margins are how far from the edge of the paper in are
you allowed to start.
Now this is a section level formatting.
And we'll talk more about section level formatting
in chapter two when you do research papers.
But we can get to Page Layout.
And we want the Page Setup dialog box
by clicking this dialogue launcher.
Remember, there's a keyboard for this.
If Page Setup is something you do all the time,
then you want to learn your keyboard.
Alt, I see that P. I see that SP.
So Alt, P, SP.
You can either do that keyboard or click that dialogue
launcher.
And then here's the margins.
Top, I'm going to say 0.5.
To move to the next text box in a dialogue box, hit Tab.
0.5 for the bottom.
Tab.
0.5 for left.
Tab.
0.5.
If you want to go back in a dialog box, it's Shift Tab.
Shift Tab.
Tab goes forward.
Shift Tab goes back.
That works in most websites.
Like if you're buying a ticket at Southwest.com, an airplane
ticket.
It also will work in Word tables and in Excel.
Also, Tab will go forward.
Shift Tab will go back.
We'll also see that it does something cool in PowerPoint.
Tab will go forward.
Shift Tab will go backwards.
All right, so Page Setup is the section level formatting.
We change the margins.
Click OK.
Now look at this.
Immediately, you can see that this was on two lines
and now it's a single line.
Why?
Because we changed the margins.
We went from one, I think it was 1.25 inches, to 0.5.
All right.
So we did some section level formatting,
changing the margins.
We did some paragraph level formatting,
centering all the paragraphs.
And then we did some character level formatting,
changing the font.
Now I'd like to do some more character level formatting
to these first two paragraphs, the text,
in the first two paragraphs.
I'm going to come over here to the selection bar and click.
Click and drag to highlight those first two lines.
Now, I'd also like to-- I want to skip over that paragraph
mark.
I want to highlight this Grand Opening.
Now I could do with my I-beam over here in the selection bar,
but I'm holding Control.
I've highlighted things not next to each other called
non-contiguous.
And now I'm going to use my keyboard, Control,
closed square bracket, and increase.
Now that's-- I can't see what that is.
I'm going to come over to home.
That's 32.
I'm now going to decrease just these two,
using my Control key.
Now I could highlight with the I-beam
and then hold Control and highlight with I-beam
or use my selection bar.
And then I'm going to down, square brackets.
So Control, open square bracket.
These two will be a little bit smaller.
All right, now I'm going to highlight the first two
paragraphs and I would like to add in the Paragraph group
on the Home ribbon, some fill.
And this will fill the whole paragraph.
I'm going to select a really dark blue.
Now notice the text is black.
When I select this super dark fill,
the text changed to white.
All right, now I'm going to scroll down a little bit,
look at the bottom.
And in fact, you know what?
Let's zoom in just to one page and there's
a great feature on the View.
I can go to in the Zoom group, one page.
Boom.
And I now I can see on one page.
Now that's a little bit too small.
So I'm going to hold Control and Roll.
What I'd like to do down here is, everything centered,
but the bottom I'd like to not have it centered.
I'd like to have it aligned to the left.
So I'm going to click there and I could use my I-beam
and click and drag.
Or I could realize that I'm going
to highlight all the way to the bottom.
We know that Control End would jump to the end.
So my cursor was here in Control End.
If I just hold Shift there, then I
can highlight all the way to the end.
Control Shift End.
And now I'd like to align this to the left.
Go up to Home and then there's the left.
If you could imagine the keyboard,
it would be Control L for left.
Usually alignment is not a keyboard
that you need to memorize.
All right, so it says, Huge Selection Every Day All Year
Round.
I would like to separate this text up here from this.
So I'm going to put my cursor after Free Samples All Day
Long, and hit Enter.
Now Tofu, Carb, Herbal Teas, all of these,
I'd like a bulleted list.
So I'm going to select from the beginning of Tofu
all the way to the end.
I could use my I-beam cursor and drag.
Or I could use Control Shift End.
Now Bullets.
That's a paragraph level menu.
Actually every time you hit Enter,
a new bullet would be added.
We'll talk about bullets and numbering and outlines later.
But here I just want a bullet.
So there we go.
Now this Huge Selection Every Day All Year Long,
I'd like to highlight.
And come up and add some fill.
I'm going to add a blue, but a little bit lighter blue.
Then I'm going to change the font color to white.
All right, so we have some basic formatting.
We could do a lot more with this.
And the textbook laws does a lot more with formatting.
But let's see how to insert a picture.
And I actually want to make sure my cursor is
right below the blue.
I'm going to hit Enter Enter.
And then up arrow.
I can see I have some room down here,
because when I insert a picture it's
going to push everything down.
All right, so to insert a picture
we're going to go up to the Insert ribbon tab.
Illustrations group, this has changed.
There used to be a Clip Art button, but no longer.
There's a Picture button.
That will allow you to get pictures from this computer.
Now in the textbook, they'll ask you to use a particular picture
that they want, of a dog or a baseball player.
Don't worry about it.
You put whatever picture you want.
And look at this.
This is online pictures.
So we can just go search online.
Now before I do that, let's come down here.
Double click the word Cornucopia.
That selects the word.
Control C to copy.
I'm going to search for cornucopia.
Now I have selected that word.
I want to make sure to put my cursor down here,
my flashing cursor.
Because that's where I want the picture to go.
Click Online Pictures.
I have office.com clip art to search
and I could also search Bing for images.
In that text box, Control V. Enter.
And a bunch of options come up.
You could scroll down and find which one you want.
I'm going to select this one right here.
I could click the Insert button or simply double click.
All right, so the picture is inserted right
where we wanted it.
This Layout Option button comes up.
If we click it, we can decide what type of word wrap we want.
Right now the default is, it's going
to consider this picture just like a single letter
within a line of text.
If we wanted to wrap it in a square or tight
or even top and bottom, have the image behind or in front,
we could set the word wrap in Layout Options.
Close.
In this case, this picture is a little bit small
and I definitely want to make it a little bit bigger.
So I'm going to point to one of the corners.
And when I see that diagonal arrow, I can click and drag.
Make it bigger.
And then I'm going to scroll down
to make sure I didn't go to the next page.
Another thing we're not going to do here, but maybe
you would like to do sometime, we
have all these pictures in this day and age.
And we might want to insert a cool picture we took into Word.
But maybe it's not cropped correctly.
Well the Picture Tools Format allows us over
in this size to crop.
Now cropping will change the outline of the picture.
Once you see those black lines, you
can click on one of the corners or the edges.
Click and drag.
Now it's not resizing.
It's actually cropping.
We don't want that here, so I'm going to Control Z.
Format ribbon is kind of cool and in the textbook
you do some of these effects.
There's actually some nice ones here.
You could select that one-- actually that one's not nice.
I think maybe this one's looking good.
And so then boom.
For us that's not going to work.
Control Z. Control Z to undo.
And if I click outside the crop, marks will go away.
So we have our picture.
Now we like to add one more thing.
I'm going to scroll up a little bit.
We want to add a page border to really bring
some attention to this.
The problem is we already did margins in our Page Setup
dialog box, so when we try to do page borders,
it'll be too crowded.
But let's put the page borders in and then
see if we can fix it.
Now where are page borders?
We can go to Design and over on the Page
Background we have Page Borders.
That will bring up the Borders and Shading dialog
box with the Page Border tab showing.
I want to show you another way to access
that because a lot of times you're
working on the Home ribbon.
Here's Borders.
Borders, if you select the drop down, there's some defaults.
But you can come down here to Borders and Shading.
And all of these borders are either paragraph--
So if you have your cursor in the paragraph
and you do a border like that, it
highlights the entire paragraph, Control Z.
Or if you have just some text, and then you select this,
it'll put a border around just the text, Control Z.
So opening up from the Paragraph group on the Home ribbon,
Borders and Shading will bring you in
and then you can do some fancier borders
for either the paragraph of the text.
Or you can get straight to page border.
Now let's do a page border.
It just puts it all the way around the page.
I'm going to say, a box.
You can select your style, your color, width.
And here's the one we're going to use, Art.
And there's all sorts of options here.
I'm going to go ahead and select the stars.
30 is probably little bit too big,
so I'm going to use my down arrow.
Go down to, say, 15.
I'm going to click OK.
And clearly we can see, we adjusted the margins too much.
But no problem.
Page Layout, remember?
Page Setup, dialogue launcher or Alt PSP.
Alt PSP.
Now notice, it's highlighting Top.
I'm going to type a one, Tab, one, Tab, one, Tab, one.
And notice down here, dialogue buttons.
This is a dialog box.
And usually in dialogue boxes, there's
one of the buttons that either has
a blue shadow or a black one.
That means if you hit Enter, it will enact that button.
So if I hit Enter, that looks much better.
I'm going to hold Control and roll.
You see it all on one screen.
Oh, wait a second.
We need to do some fixing.
And this is often the case where something
is hanging off into the next page.
Let's see, let's get rid of that.
Right there, I clicked on that paragraph mark.
And then I'm going to hit the Delete key.
I'm going to click right there.
And when I delete, it will suck this one up.
Boom.
Let's see, 9:00 AM.
So first 50 customers.
And then maybe will get rid of this one.
And sure enough that pulls it up.
Now let me turn the non-printing characters off.
Control, Shift, eight.
And let's just, for a second, look at this.
And pretend you didn't see that.
Here we have our nicely formatted flyer.
But why is there an extra page?
Right?
Well.
If you have your non-printing characters turned on,
either Home and then that button and there
or Control, Shift, eight, you can clearly
see that there is a hard return hanging out on the next page.
So if I'm up here I can simply hit Delete.
And it sucks it right up.
All right, I'm going to Control S.
That saved just the latest changes.
Now let's take a look at Print.
Control P opens up print.
And since 2010, they have the Print dialog
box and Print Preview together.
We can clearly see page one of one.
It's looking good.
Few options here.
We can select how many copies.
There's the Print button.
We can select which printer if we have a choice.
Here are some options, depending on your printer.
And this one right here is pretty interesting.
And look at that, it's slipping off the page there,
so I'm going to scroll down.
We can print all pages, the current page only, or select
a custom number of pages, five to six.
Also Print Selection, now that's grayed out.
But if you highlight just one paragraph,
you can print out just that one paragraph
by printing selection.
I'm going to click Escape.
And this is backstage view for print.
We're not going to print it.
I'm going to click Escape.
Another thing we want to take a look at in the paragraph
group we have some colors.
There's our fill colors.
And in the font group, we have some font colors.
Now those are the default colors.
Ah, but those can be changed.
If you go over to Design, the Theme, depending on which theme
you choose and themes, style sets, colors, and fonts,
these are a way of applying consistent formatting.
Not only that, but if you like Berlin,
Berlin will show up also in PowerPoint and Excel also.
Now we're in here in Word.
If I select Berlin, and go over and look,
that has completely changed the colors
that appear in my drop downs.
So whatever theme you choose will determine the colors that
show up, again, in PowerPoint, Excel, and Word.
If you want to go back to the default, you click Office.
All right, that's it for this video.
We created a flyer in this video.
We saw some cool formatting.
We saw font or character level formatting, paragraph level
formatting, section level formatting.
We saw this cool page border, inserted a picture,
saw some keyboards, or actually a bunch of keyboards,
to do formatting.
That's a lot.
Next video, we'll actually do spell check.
And you won't believe it, there's
some pretty cool tricks for spell check.
All right, see you next video.