[Intro music fades]
(Narrator:) How to share your calendar in Outlook. Sharing your calendar in Outlook allows
others to see the events you have scheduled on your Outlook calendar.
Although you can specify the level of detail that each recipient can see. My
current focus is in the Outlook calendar view and the options I'm going to use
from my tasks today are in the Home tab. So the access key I'll need to open up a
new calendar sharing message is ALT+H S as in Sam. C as in Charlie.
That's ALT+H+S+C. You can remember "Home" "Share" "Calendar." I'll press ALT+H+S+C now.
(JAWS:) Upper ribbon. H. Lower ribbon. S. C. Leaving menus.
Sharing Invitation: Rachel Buchanan - Calendar - Share. To edit.
(N:) So I've opened up a new calendar sharing message and as you heard focus is in the To: edit field.
I'll briefly tab through these controls and discuss each one. In this first field
we will type the recipient who we'd like to share our calendar with. I'm going to
press D for Dan. (J:) D. Dan Clark. DClark@vispero.com. (Recent People). 1 of 2.
(N:) And autocomplete knows exactly what I want, so I'll press ENTER to confirm.
(J:) Enter. Subject edit. Sharing invitation: Rachel Buchanan - Calendar ALT+U. -
(N:) There's the subject that's already filled in.
(J:) Request permission to view recipient's Calendar. Checkbox not checked.
(N:) This is a checkbox. Its unchecked by
default. If you choose to check it it'll automatically include a reciprocal
request. In other words, you'll be requesting to view the recipients
calendar in return after sharing your requests with them.
(J:) Allow recipient to view your Calendar checkbox checked.
(N:) This is another checkbox this one is checked by
default. It reconfirms that you do indeed want this recipient to be able to
view your calendar. We'll leave it checked.
(J:) Details edit combo. Availability only.
(N:) Here is where you specify the level of detail that you'd like the recipient to be able
to see. The default is availability only. This allows the recipient to only see
whether or not you are free or busy at the specific times when you have
meetings or events. I'll press down arrow.
(J:) Limited details.
(N:) Limited details allows recipients to see names of your appointments but none of the notes or
other attendees that you might see with our next option. (J:) Full details.
(N:) Full details is the last option and allows recipients to see all of the details on
your calendar including meeting notes, appointment notes and other attendees to
meetings. I'll press home to go back to the top of the list.
(J:) Home. Details edit combo. Availability only. Edit.
(N:) When I press tab once more I hear JAWS speak
the word edit. Focus is in the calendar sharing message body and here you can
include any notes or anything else you would like for the recipient to know
about this calendar share. To send it along I'll press ALT+S just like I would
in an email message.
(J:) ALT S. No button. ALT+N.
(N:) It sounds like a dialog has opened and
focus is on the no button. I'll use INSERT+B as in boy to read it.
(J:) Share this calendar with Dan Clark Microsoft Outlook.
Permissions : availability only. Yes button. No button.
(N:) So this is a dialog reconfirming that I do want to share my calendar with Dan Clark and the amount
of detail I would like him to see is availability only. I am going to tab to
the Yes button. (J:) Yes button. Alt+Y. (N:) and press the space bar.
(J:) Space. Microsoft Outlook dialog. Preparing sharing message... Preparing sharing message...12 am August 12th, 2019.
(N:) And my sharing message has been sent.
Freedom Scientific a Vispero brand. If you are interested in other training
please visit us on the web at FreedomScientific.com/training
and on YouTube on our Freedom Scientific Training Channel.