if you're using Google Drive just to simply stow your documents and access
them from other devices you're only using a tiny fraction of what Google
Drive is meant for. Today I'm going to show you a whole bunch of Google Drive tips and
tricks making you more productive more efficient with your Google Drive let's
do this
hey welcome to another talking tech with TheTechieGuy my name is Liron Segev
where I make technology simple if you're new to this channel consider subscribing
if you are into tech gadget tips and tricks smash that subscribe button and let's get on to today's show
so we all get sent a PDF and of course you know
with PDF you cannot edit the document well with Google Drive you do have
something called optical character recognition and what that does it takes
the text on the PDF and converts it into an editable document let me show you how
to do that so here we go we've got a video info PDF and if I right-click on
it or choose open with Google Docs what it will do is it will open up the
document in a Google Docs which allows me to make any changes I don't have to
retype the document simply just play with it as if it's a normal document but
wait there is more you can do optical character recognition even on an image
so let me show you that Rock click on it choose open words choose Google Docs and
you can see in the document here is the actual original image but lakiya
underneath it actually is taken all the words out of here and has put it through
into the document itself now it's not perfect but it's a lot easier to go
change one word than retar part an entire page not only does a search for
words in the document itself not only does a search for words in the naming of
the document but it actually could use the optical character recognition to
search for words inside the image let me show you that so let's just look for the
word pirate then there it is as you can see here the word pirates is Roger
apparently I use pirate in other documents as well but here's the word
pirate then photo is called posters JPEGs is no indication of what's inside
yeah but the optical character recognition
that's the pick it up by the way whilst we talking
search you can actually go into your little drop-down and go choose an
advanced type of search and you can say I only want to search very specific
types of files so if you know for a fact it's a PDF can really make your searches
even quicker but what is also pretty cool is be able to do it by date so you
can say when did I have this document
also has the ability to search for shapes so an images so let's just choose
the word moon I'm hoping is going to pick up that picture yeah so there we go
it's picked up that picture of the moon and you can see it's called random image
32 there's no indication that this is actually a image of a moon
I specifically ran named it something weird like image 32 picked it up as well
let's go do another search let's just search for miner because it's Mona Lisa
there we go it detected that this is the miner Lisa
and again the file is called random image 1 2 4 1 jpg no indication that
this is the in fact the Mona Lisa one of the big thing about Google is of course
the collaboration and been able to get other people's feedback on your document
or get them to work on the same document as you are you know how to do this all
you're gonna do is you're gonna find the document right click share and you can
either put in the person's name or you can get a shareable link and on that
shareable link you can actually select the kind of security exes you want to
give them can they just view the document can they edit the document or
can they comment on the document let's put this particular one for commenting
but hearing it gets one step better let's just say you want to share a
document with someone and you just want their feedback but you want to make sure
that they don't print a copy or download a copy you can actually protect that as
well all you're gonna do is gonna click on where it says advanced and at the
bottom here it says disabled options to download print and copy for common sizes
and viewers I want to put a little tick box in there that's gonna make sure that
they don't print or copy the document now of course remember that this is only
what Google can control if someone's taking a screenshot of the document or
using their phones to snap a picture of them off the screen of course there's
nothing you can do about whilst we here I also like to prevent
other editors from changing permissions so if I were invite someone to
collaborate on a document I don't want other editors inviting other people to
do that so I just put a checkbox invite with us one of the complaints you often
hear about Google Drive is how it gets really full really quickly taking up a
lot of space a lot of clutter what are the big reasons for that is that when
you take a document from your computer and you drag and drop it into Google
Drive it effect makes another copy of the document if you don't take this one
box let me show you what I mean so here's my Google Drive minimize that
I've got a document here called a docx file when I drag it and drop it into my
Google Drive which is how you upload files to your Google Drive now you can
see it's a W in other words it is a Word document and whilst Google Drive can
definitely view the document as a preview there it is I cannot edit this
document and let's not open it in Google Docs which it can do with no problem
there it is my Google Docs and then I can play with that but look what happens
in the original draft I now have two copies of the same document this is the
original docx and this is the one that I'm starting to work with here's how you
can prevent it firstly let's get rid of these documents
to show you to prevent that go to your gear icon click on settings and here you
got something convert uploads but a tick box which says convert uploaded files to
Google Docs editor format and click on done now let's go take the same file and
drag it in here as you can see it immediately made one version of the
document and immediately converted it into a Google Doc file so that you can
edit it speaking of files and overloading your Google Drive it only
has a limited space here's a quick way to check how much space you're using
click on settings gear icon settings at the top says storage its how much you're
using and underneath that you can click on view items taking up storage and will
automatically sorted by descending order largest to smallest so you can know
which files you can start deleting if you no longer need them
so a lot of people tell me that Google Drive is just not that user-friendly
doesn't feel warm and fuzzy like your normal windows explorer' does well this
is because you're not customizing it here's what you can do firstly this is
in grid mode that's not really the ideal mode
I liked you working in list mode where it actually looks a little bit more like
my computer does but also what a lot of people don't know is that onto these
cute little things you can right click on a folder choose change color and give
your folder a nice color visually it becomes more attractive you can also
right click on a folder choose rename and if this time you can press the
windows button and the period on your keyboard and it pops up your emojis and
now you can say alright let's use that emoji and that emoji and we're gonna
close that and click OK but sometimes we only need to work with
specific folders that we want to get to very very quickly or specific files that
we want to get to very quickly so what you can do is simply craft click on a
folder and choose add star and it puts this little star next to it you can do
the same thing on a file for example and stop so you know these are the files
that I want to work with often and the reason I do that is on the left side I
click on starred and it immediately takes me to only the folders and files
that I've actually starred what you can do is go into your settings gear icon
settings and under something called density to keep your eye on the back
there I'm gonna change from comfortable to cozy squishes it a little bit more or
to compact squish it up even more what happens if you forgot to drag and drop a
file into your Google Drive well there's a way to do it automatically and keep
certain folders automatically in sync from your computer straight to Google
Drive let me show you how to do that so you have to go to google.com forward
slash drives forward slash download link will be in the description below and of
course whilst you're there give the video a thumbs up really helps the video
like if you got this far thank you right whilst you here click on the
download button and agree to the terms and conditions and download and install
and install the file after you installed it you're gonna be asked to login
of course authenticate user name and password and you'll get to the screen
now in the sky can choose what kind of files you want
to synchronize you want your whole PC or you want certain folders on your PC so
what I like to do is to create a specific folder called stuff to keep
very original and I know that everything that I dropped in there will
automatically be synchronized to the cloud so I do that I choose a folder and
I select that folder what I also can do you care is I want to backup everything
our only specific things like photos and videos for example and the finally
advanced setting that you can even choose to ignore certain types of file
like temp files or MDB files or things that you actually don't want to have
synchronized automatically photos and video upload size by default it says
original quality which is the quality of the file itself but that's gonna eat
into my storage or I can choose high quality which is free and unlimited
storage well of course I'm gonna choose that under removing Adam it's it'll do
you mean to ask every time or do you want not to remove the answers from
every way or remove the assets from everywhere and that's how I keep my
Google Drive and my computer completely in sync knowing that I'm not
overreacting or deleting specific files if you liked this video give this video
a thumbs up check out some of these other cool videos because that's what we
do here on the channel from sort of subscribing if you're new here and I'll
see you guys on the next episode and that's tech simple - cheers for now.
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