In this video I am going to show you how to scan a document using iPhone.
But this method will work for any phone because we will be using application and you can install
the application on any phone.
One might say that there is no need to scan a document because you can take a picture.
But there is a huge difference of quality when you scan a document even by using an
application.
And when you take a picture, because technically a picture means that now the lighting conditions
will take into effect.
And depending on the lighting conditions, the quality of the picture will vary.
While if you scan a document, your document looks very crystal clear sharp on edges, and
it looks professional and presentable.
No, traditionally, we were using some very bulky printer to scan the documents, but no,
there is no need for that we have applications available.
And today I will be showing you two applications both are free, you can download and install
on your smartphone and you can scan a document in a professional manner.
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And now let's get started.
on my iPhone, I have two applications which I can use to scan the document.
The first is Office application.
And the second is Norse application.
So first I will demonstrate with Office application.
So I click on this Office application.
And now at the bottom, I can see the Home icon in which I am at the home screen.
Then at the middle, we have a plus sign and then on the right hand side we have actions.
So first, let's talk about actions in the actions area.
The important thing for us is that if I click on scan to PDF, my camera will straight away
start and it will be looking for the document I want to scan and then it will save this
as a PDF.
So this is one way to start the camera straight away.
So let's say I click on this.
And as you can see that my camera has started.
And now I'm ready to take the picture of the document.
Let's close this.
So there are some other actions available, for example, signing a PDF, and we are not
going to discuss this but there are some other actions available.
If I click on picture to PDF, so it will open my picture folder and it will ask me which
picture you want to convert to PDF.
And I click on any picture and it will convert that picture to PDF.
So this is another option if you just want to convert a picture to a PDF.
But we are interested in scanning for the second way to launch the camera is by clicking
on this plus sign in the middle and then clicking on lengths.
And no again, I can add no again, I can take the document inside my frame.
And I can press this white button.
So let's say I press it here.
So it will give me few controls.
And I can see immediately that not all of my document is is within this control area.
So therefore I want to discard this.
So I simply click on Cancel, and I can take the image again.
And this time, I want to make sure that all of my document is inside the area and then
I click the button.
And at the same time, I also want to keep my camera parallel to the page, which I want
to scan for better results.
I know my document is fine.
And now I can use these controls.
And when I'm happy, I can simply click on Done.
And now my scan is ready.
At this stage I will be seeing at a closer image of my scan document.
And if I am not happy for some reason, at the top, I have a delete button which I can
press the to delete the can at the bottom I have this file type and I can add a new
document as well.
And also a done sign.
So if I click on done, now the scan has been taken.
To save this, I click on the arrow sign at the top left corner.
And no, I can still discard the document or I can save the document.
So if I want to save I click on Save.
And now I have to give it a name.
I can type a name here.
So let's say I say scan test.
And no I can save this too.
And now it is showing me my personal storage on Microsoft OneDrive.
Because I'm currently logged in.
I can also save it to my iPhone.
There are some other stories available.
And if I click on files app, I can also save this to my Google Drive.
Because this is an Office application.
And you might want to save this to your Google Drive.
So if I click on that, and because I am also logged in my Google Drive in my phone, if
you have not logged in, then you might have to log in by using your username and password
of Google account by I am already logged in.
And now if I click on move, it shows me that the scan test document will be moved to my
Google Drive.
So this is one way to store in Google Drive.
So I click on move.
And if I want to save it to my iPhone, I click on my iPhone, it shows me that no other storage
is iPhone, and then I click save.
So this was how to scan and save the document on your iPhone.
Now let's click on this document once again.
And know you can also add some annotations to your document.
If I click on this pencil icon, I will get some pencils, and a highlighter and an eraser.
On the extreme right hand side, I have the highlighter.
If I click on the highlighter, a dot will appear on the right hand side.
And if I click on this dot, I can change the color of the highlighter.
So let's say I change it to green.
And now if I click on this a, there are two types of highlighters text highlighter and
freehand highlighter.
Because I'm using freehand, so I want to use the freehand highlighter.
And now if I click on this dot again, now I will see these two controls one for the
thickness of the highlighter and one for the transparency.
If I'm happy, there's fine otherwise I can change the thickness of the highlighter or
the transparency level.
So on the right hand side means there is no transparency on the left hand side means there
is maximum transparency.
So let's put it in the middle.
And now I can click in my document and I can simply start highlighting.
So this is very important if you are a teacher and you want to share some important information
with your students.
And now if I click on this tick mark on the top left corner, if I click here, no, I'm
done with the highlighting.
And also at the bottom right I have this Share icon.
If I click on that, this is another way to share the document, you can upload to your
Google Drive, you can send a copy, let's click on Done.
And now if I click on these three dots at the top right corner, I have some other options
I can save as I can rename this document, I can zoom in and out.
And most importantly, I can convert this to word, it means that you can no convert this
document into an editable document.
So if I click on convert this to word, no, I get this perfect word document and I can
edit this document, I know I can change the font color, font size, whatever I want all
the options that are available at the bottom that say I want to change the font color.
So I first select the sentences.
For example, I want to change the font color of some of my text.
So I put my finger there, and then I click on select and then these controls will appear.
I can drag this to any area.
Then I click on this A this is the font color.
And I can select any font color, let's say red, and the font color will change because
now this document is editable.
So this is a fantastic feature available in this office application on iPhone, and I'm
sure on other phones as well, since my document was from a textbook, so therefore it worked
perfectly.
But in your case, if you are scanning a handwritten document, the results might not be perfect.
But in many applications, this feature is a useful feature.
You can also highlight the document by clicking on the next icon.
And this time you select the highlighter and you can highlight the text.
So let's go back and no this is it for using Microsoft Office application.
And now let's have a quick look at nourse application how you can use notes to scan
a document.
So I click on this Notes app.
And I click on the lower right corner, there is an icon for notes I click on that icon.
And no this is the new note.
And now I have to click on the camera image at the bottom I click on camera image and
now I have few options.
I click on scan documents and now my camera app is ready.
And again in the similar manner, I take the image of my document and this also provides
me similar controls.
And when I am happy, I click on keep scan.
And now you can see that hopefully it is this scan and I noticed that results of notes are
better than Microsoft Office application.
On the lower left you have the crop icon.
You click on that you get your controls back when you are happy you click on done.
Now there are three circles at the bottom.
If I click on that, I have few options at the bottom and these are very important.
The option which is selected has a yellow border which is color and because my document
has blue color text, so therefore this option is selected but Let's say if I select the
next one, though the blue text color changes.
And if I go to black and white, you will immediately notice the quality of the document becomes
very enhanced.
Because black and white option is best.
It makes the document very sharp and clear.
But there are some options available, you can play with them.
Then I click on Done.
And now I'm ready to scan the next page if I want.
And if not, I can click on Save.
And now I can put some message for someone.
And then I click Done.
So in this way, you can put a message if you want, and then you can save it.
Now on the right hand side, I have two icons for sharing.
If I click on the right most top icon, I will then see all of my applications, which are
installed on my iPhone.
And I can send this to any of these applications I can share on WhatsApp on Facebook, on Facebook
Messenger on Evernote.
And also I have this more icon.
If I click on More, I can see all other applications.
For example, my Google Drive my Gmail, and let's say I click on my Gmail, and no, my
new email will open a type my own email, I want to send it to my own.
And now as you can see that the document has already attached as an attachment.
I can write any subject and any message if I want, whatever maybe, and then I click on
this arrow at the top right corner to send the email and know the email has been sent.
So this is a good way to scan a document on your iPhone and send it to yourself, it's
a much safer option.
And if I click on the second icon at the top right now at the bottom, if I click on this
pencil, I will get the option to annotate my document.
And these are roughly the same as I have already explained in this video.
For example, if I click on this dot, I can select the colors then I have the highlighter,
I can select the transparency and thickness of the highlighter etc.
So these options are roughly the same.
So this is it.
So these are the two applications, Microsoft Office and notes which you can use to scan
your documents, save as PDF to annotate the document and to convert your scan into an
editable Word document.
So very useful features, in particular for online teaching.
So I hope that you like this video, if so please give it a thumbs up.
Thanks for watching and see you next time.