Welcome to Office 2013 video number three.
In this video, we want to create a system of folders
that will allow us to save every file in this class
to a logical place.
We're going to build a system of folders
right on our jump drive.
I put my jump drive in.
I have Windows Explorer open.
What's the keyboard for opening Windows Explorer?
That's right, Window-E. There's also an icon down here
you can click.
So I'm going to select this.
Day one and two in this class, we
created one, two, three folders, two regular folders
with files and folders inside, and a zip folder.
I'm going to create a new folder,
and we're going to use our keyboard
shortcut, Control-Shift-N. I'm going
to call this Day One and Two, enter.
Now, I'm going to hold Control and select three folders,
Control-X, and then I'm going to select on the left my Day
One and Day Two, and Control-V. Now, I'm
going to come to my [INAUDIBLE].
This class is being taught at Highline Community College.
If you're in the class, you may also have other classes.
In each one of those classes, you
may have homework, class notes, and tests.
So, given that situation, we want
to create a system of folders for all of the files
we might have at Highline Community College.
I'm going to create a folder, the top level folder,
call it Highline, and then inside of Highline,
I'll have a folder for each quarter.
Inside of each quarter, I'll have a folder for each class.
So with our jump drive selected, I'm
going to Control-Shift-N, type Highline and Enter.
I'm going to come over to the left
and select the Highline folder.
Now I'm going to Control-Shift-N.
I'm shooting this video in fall 2013.
If you're taking this class in some other quarter, whatever
quarter you're in, that's what you start this off with.
So fall 2013, Control-Shift-N. This
is going to be winter 2014, Enter, Control-Shift-N. Spring
2014.
Now, let's sort these.
In Windows Explorer, you can click on the Field Name
at the top for this column.
I'm going to click on it.
Notice it sorts.
It's sorting Fall, Spring, Winter,
but I want Winter before Spring.
In Windows Explorer, we can easily get around this
by renaming.
So I'm going to select Fall, hit F2 to rename it.
I'm going to use my Home key to jump to the front and I'm going
to type 01, Enter.
I'm going to use my down arrow key, and then F2 two to rename,
Home to jump to the front of the line to type 03, Enter.
Down arrow, F2 to rename it, Home to jump to the front
of the line, 02, Enter.
Wait a second.
I thought this was supposed to sort.
It will.
You've got to sort it.
So I'm going to click and it will sort in either order.
There it is, Fall Winter, Spring.
Now, I'm going to come over to the left and expose,
using my triangle, the folders inside of Highline.
Now, I'm going to build some more folders inside
of this Fall.
Once I get them, I'm actually going to copy and paste them
to each one of the other quarters.
So Control-Shift-N. Well, this is fall quarter,
so I'm going to call this Class1, Enter.
Control-Shift-N, Class2, Enter.
Control-Shift-N, Class3, Enter.
Now I want to go over and use my triangle and expose those.
Inside of Class1, I'm going to come over here
and I'm going to-- well, what happens inside of a class?
You could put whatever folders you want,
but let's try Tests, Class Notes, and Homework.
So I'm going to Control-Shift-N, and 01 at the top will be Class
Notes, Center.
Control-Shift-N, I'm going to say 02Homework, Enter.
Control-Shift-N, Enter.
Now, I want to highlight all three of these,
so with Tests selected, I'm going to hold my shift
and go all the way to Class1.
Control-C, and I'm going to come over here, click on Class2,
Control-V. Click on Class3, Control-V.
So now I'm going to use my triangles to expose.
There's my emerging system of folders.
That's looking pretty good.
Now, I actually want to take all of these folders
and dump them into Winter and Spring.
I'm going to go to the highest level one up here, Fall.
How about I just click and drag?
I can do that.
That was easy.
My mouse is right there.
Control-C. Now I'm going to come down to Winter,
Control-V. Spring, I click on it, Control-V.
I can expose my triangles and admire my handiwork,
a whole system of folders.
Now, we're going to leave Spring and Winter.
Later, when we have these classes,
we'll come and rename them using F2, right click, Rename.
But now, we're going to come up here
and actually, we're going to close Class3 and Class2.
You can change those if you want.
I'm going to click on Fall.
I want to work on Class1.
This is going to be our Business 216,
so I'm going to F2 and call this Business216.
Now, I'm going to on the left select Business216.
That allows me to see what's inside there.
And Class Notes, Homework, and Tests, that'll be just fine.
Class Notes.
Now, we're going to have six sections,
so I'm going to create six folders.
Control-Shift-N, 01, 01 Windows Explorer.
Control-Shift-N, O2 Word, Enter.
Control-Shift-N, 03 PowerPoint, Enter.
Control-Shift-N, 04 Excel, Enter.
Control-Shift-N, 06 Access.
Oops.
F2 Home, arrow.
I'm going to use the Delete key.
That will get rid of the six, right?
If I used the backspace, it would get rid of the zero.
I'm going to type 05, Enter.
Control-Shift-N, this one's 06, Mail Merge, Enter.
So I can admire my handiwork on the left.
Homework.
Control-Shift-N. I'm going to go ahead and create all these
and then show you a picture at the end.
So I created all these folders here.
For the class, you should create all of those folders.
Now, these Homework folders will be for actual homework
that you will do on your own time
and save to all of these folders.
The Class Notes, that will be the projects we
do in class or the video projects.
The last one is our Tests.
We're going to have four tests.
Control-Shift-N, and I want you to type Test01
and then put your name.
So where it says yourname, you put your name, not yourname.
I'm going to create four of these.
Oops, this should have been Test01.
There's our folders we're going to have inside of Tests.
I'm going to, on the left, expose my handiwork
with my triangle, and then for Tests also.
I don't think I can fit this on the screen here,
but there's our system of folders for this class.
All of your tests, there will be one, two, three four.
You keep your tests.
You turn them in, obviously, also,
but your test stuff will go in there.
Our homework will go in there, and our classwork video
projects will go in there.
Building a system of folders.
Why do we do it?
Because we want to be able to find any file at any time--
tomorrow, next week, one year from now-- and building
a system of logical folders like this
just helps us locate our files when we need them later.
We'll see you next video.
Next video will be the start of Word.