You’ve got your Zoom room set up in the web portal now what?
In this video we'll go over how to manage your Zoom room
settings Navigate to Room Management in the left
navigation bar.
Expand it and select Zoom Rooms.
Click on account settings at the center top.
This is the highest level of settings, also known as the primary
settings for Zoom rooms.
Certain settings are enabled by default.
The settings at the account profile tab will cascade to all your Zoom rooms and
affect how they look and operate.
These broader settings can include a support
email for reporting issues, setting a room passcode and more.
If you intend to set up calendar Integration, consider enabling room
check-in and checkout.
Users will be required to check in to keep the room
reservation and check out to release the room.
You can change how long they have to check-in as well as select the option to
remove recurring meeting series after a set number of missed check-ins.
Another important setting you may want to update is the default background
image that appears across all Zoom rooms.
At each level of your location hierarchy you can change the image under the
scheduling display tab.
There are a lot of settings, features, and functions that come with Zoom Rooms and
you can control how they work in the meeting tab.
We'll go over some commonly used settings.
Want to display which meetings are scheduled for each of your
Zoom rooms?
Enable the display meeting list on TV.
On the other hand, if you want to make all the meetings private, you can enable
the transform all meetings to private setting.
Instead of displaying the meeting title, it will display the name
of the host meeting like Amy's meeting.
Get feedback from your users by enabling the display end of meeting experience
feedback survey.
At the end of the meeting a thumbs up or thumbs down will
appear so you can capture immediate feedback from your participants.
Automatic start scheduled meetings and automatic stop scheduled meetings allow
meetings to start and stop on time with a meeting alert that appears 10 minutes
before the scheduled time.
It's important to note that we are using the location hierarchy.
This means that changes to one level apply to all below
it.
For example, in this image, if we wanted to make changes to all the rooms at the
school of law, we'd navigate to the building tab and
click building settings.
Now any changes we make here will be for all the floors and all the rooms beneath
the structure.
In the display tab, you can control the default video layout shown on the Zoom
Room’s displays when in meetings with one, two, or three, or more participants.
After clicking on the display option you can manage what the display will show
when a participant starts sharing.
Remember this is the default experience and while displays will start with this
layout at the beginning of each meeting, users can always change the display
layout used for their meeting with the zoom rooms controller.
Note that changing the display changes how the room will behave based on the
number of screens you have in that room.
If a room has two screens it will only show what you have set for rooms with
two displays.
Under the alert tab, you can configure Zoom rooms to send you an alert when the
room has an issue.
Certain settings are already enabled but you can review the other settings and
turn on the ones that make the most sense for your organization; such as
getting a notification when the controller or scheduled display is
disconnected, or when a zoom room is offline.
At the bottom of the page add any email that should receive the alerts.
Zoom API events can also deliver Zoom room alert
notifications.
Here you may see other tabs depending on your account plan and settings but we'll
talk about these in other videos.
Stick around and explore them or look for more
resources in the Zoom Learning Center.
With just a little behind-the-scenes setup your end users can now enjoy a
seamless experience in Zoom rooms.