Ok, I think it's important to mention that the perfect productivity system doesn't exist.
I'm sorry if I just burst your bubble, but it's true.
The perfect system doesn't exist.
However the best system for you does.
Which is why we each need to develop a system according to our individuals needs or unique
work flows.
Now here's the secret.
Come here.
What you want to do is take ideas from other systems and customize them to fit the way
you work.
And once you have the framework; the foundation of your productivity system set.
Now you can optimize it and literally take it and apply it to everything you're working
on.
So to get started, let's break down the principles that are going to help you create a lasting
productivity system.
Now there are 6 principles that each play a part in setting a strong foundation for
our productivity systems, but before we can mix and pour in the cement.
We have to prep the base layer of our foundation first.
And you're probably wondering, what the heck does this metaphor mean right.
Well I want you to imagine you're building a house, your dream home let's say and the
first thing you have to to before picking the paint color, is build a strong foundation.
You have to pick a site.
Investigate the conditions of the soil.
Get permits if you need them.
Develop plans and designs.
Start digging.
Install footings, create a basement if you want one.
There's a lot that goes into the foundation of a home.
Now I said all of that to say this.
There's prep work that we have to do first before applying any of the 6 principles I'm
going to share with you.
And that prep work means eliminating, cleaning out, letting go; however you want to word
it, but we have to declutter any and all clutter that is preventing us from being productive.
This means digitally, physically, mentally and emotionally.
We have to give rid of, what is not helping us make progress on our goals.
Alright, now let's dive into these 6 must have principles for lasting productivity systems.
Number on is it's easy to learn and apply.
If it's taking you way too long to learn and understand or apply a certain system to your
workflow, then a) you may be doing it wrong or b) it's not the right system for you.
And if it's not, that's ok, because there are tons of other productivity systems out
there they may be better suited for you and how you work.
Number two is it's fast to set up.
It should not take hours and hours to set up your productivity system for the day.
Whether it works best for you to do it the night before or the morning of.
Setting up your system should be quick.
I'm talking minutes.
With little to no effort.
If you're spending more time trying to format your notebook and hand writing then you are
actually being productive, then you may have the wrong system.
Again the right one is out there for you.
Number three is it's low maintenance.
A productivity system is a tool to help optimize your workflow throughout any given day.
It's there to ensure to stay focused and get the things done that you need to get done.
So if there is any sort of friction between you, you're system and the things you need
to do.
Then your productivity is going to suffer.
Remember your time is the most value asset you have and you don't want to waste all of
it trying to maintain the system you've built to help you.
Number four is it models your work style.
Again, the perfect productivity system doesn't exist, however the best system for you does.
If it supports the way you work, your style, your workflow.
The way you think and analyze, then that's the system that's best for you.
Number five is it's adaptable.
See if you can't take a productivity system and customize it to fit your unique workflow
and style, then it's not the right system for you, period.
But also if we step back think a little broader than this and if you run a business and have
a team, adaptability is extremely important in any productivity system you use.
Because each member on your team is different.
With a unique personality and workflow so the system you use has to be flexible enough
for each member to use and apply their own little tweaks, while still staying true to
the core process of your business.
Number six is it's easy to scale and collaborate.
Regardless of what type of productivity system you use, it's important that it can grow with
you.
Now what does this mean.
One hand if you're using a system to be productive in your everyday life, it's important to note
that your to do list is going fluctuate day to day.
Some days you'll have a much longer list than others which means your system has to be able
to scale with that.
On the other hand, again if you're running a business.
The larger your business grows or the more team members add.
The productivity system you use has to of course scale with you and be easy to share
with others.
Alright, now I want to quickly share two productivity systems with you that I've been using in my
life to help me stay focused and productive, in hopes that they trigger an idea or two
for you in your life when it comes to productivity and the first one is a Checklist.
Simple and to the point.
All I do, is write out the task I need to get done on any given day.
Whether it's for my business, creating content, grocery shopping, all of it.
Having a checklist allows we to see everything that I need to do at one time, so I can easily
start working through them and start checking things off.
It also helps keep my mind at ease, because this thing is always running at a million
miles per minute it seems and trust me it can be overwhelming at times.
Alright the second system I use, or just started using actually is the Eisenhower matrix.
Now this system is pretty cool, I think, because it helps you visually prioritize the things
you need to get done by importance.
Here's how it works.
Grab a piece of paper or a notebook and a pen or pencil.
You first want to create four boxes or four sections.
Across the top you'll write urgent on the left and not urgent on the right.
Down the left margin you'll write important by the top section
and not important by the bottom section.
Alight, each of these sections represents a different category of things you may need
to do.
The first section in the top row are for things that are important and urgent.
So these are things we have To Do.
The second section on the top row for things that are important but not urgent.
So these are thing we can schedule like replying to an email lets say.
Ok.
Now the first section in the bottom row are for things that are not important but urgent.
So anything that we can delegate and get help with fits perfectly here.
And finally the last section on the bottom row are for things that are not important
and not urgent.
Here we should list any and all things that we can delete, declutter and let go of.
Now if you found any of this helpful let me know in the comment section down below so
we can continue talking about this.
Productivity systems are things I feel we should continue to improve throughout of life
and our journey.
So I'd love to continue this conversation with you.
Also, if you enjoyed this video make sure you give it a thumbs up for me.
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Always remember to stay true to you and I'll see you in the next one.
Peace!