Writing an email is a lot different than writing a simple text or even having a
conversation, in fact writing really good emails, there is some skill set in order
to do it, today I'm gonna give you some tips on how to write effective emails so
that you can have excellent email etiquette at the workplace. Stay tuned to
the end of this video because I have something really special for you that's
also going to help you on the professional front. Hi, if you're new here
welcome my name is Adriana Girdler and I am a productivity expert. Effective
emails is a great way to show your professionalism, in this video I'm gonna
show you just how to be more effective with your communication in your emails.
Only the facts, if you watched any of my other videos regarding communication
then you know I talked about over communicating, emails is not the place
for this, so get rid of that, do not over communicate in an email, now what do you
do when you have a lot of back-and-forth with someone, some people do that in
email, again this is over communication, so instead pick up the phone and chat
with them, really what you want to do is you just want to keep it to the facts,
what is it that you need to communicate, kind of like a summary, also remember
emails are not secured they can be printed out easily forwarded so just
keep it to the facts, it's gonna make your life a lot easier.
Subject lines are your best friend, now there's competition in the world of
email and that competition is the inbox, a lot of people have a slew of email so
how does your email pop out, well this is where the subject line comes into play,
really think about what is it that you're doing because your emails are now
just sticking to the facts and very clear, what's gonna be really cool is you
can be specific in your subject line, action needed, tasks do, reply needed, like
all of these things are really cool because it pops out up people in the
slew of their emails as they go through it, now even better, bold those words, bold
those words so when they're looking at their inbox those things pop out and
then will they will reply accordingly CCB be clear concise and used bullets
too many times and emails I say these beautiful paragraphs listen when I have
a slew of emails I am NOT going to be reading in detail every paragraph in
fact if anything I'm gonna skim because hopefully you you
would have used something in the subject line to have caught my attention and now
I'm going to skim really clearly and quickly I should say in order to see the
information and sometimes we're actually a lot of times we bury information in
the body of an email so use bullets be really clear and concise with what you
want to do and give them the information accordingly so each bullet is kind of
like a one-liner in regards to the subject at hand now something else too
in regard to being clear concise and using bullets is to only stick to one
subject at a time so if you're sending out an email about a report that has a
due date etc and then you throw in some additional information like hey we also
have a meeting in two weeks I highly recommend you separate those two I
promise you it will get lost they're gonna forget about that that meeting
question or reminder that you sent out so separate emails really quick and
concise and use bullets pitch-perfect and I don't mean the movie I want you to
really be conscious of your tone remember with emails we don't have the
luxury of body language and actually speaking to someone where we can hear
what their tone is like and a lot of times with emails something very simple
can be misconstrued because the person on the receiving end just may be in a
certain mood or just had something happen to them so therefore they're
gonna interpret your email in a way that was not meant to be interpreted so with
you being clear and concise really think of your tone simple languages reread it
a few times to make sure that the tone is very straightforward and you're not
insinuating anything so think of your punctuation those exclamation marks
those all compute interpreted in a way just go simple and basic and keep it
sweet read it over do a quality check on your emails too many times and we're
sending out emails we are too quick to do the send button and then in our own
rush we may have written something that in her head was really clear but on
paper when you actually reread it you realize that you're me was am i and how
does that look not very professional so really do a proofread and if you have a
very important email you may even want to give it to someone else because they
can give a perspective that perhaps you're just not seeing for whatever
reason bonus tip take a moment and be mindful when you are actually writing
and composing your emails if you're wondering how to do this definitely
check out my video which explains an amazing book called the untethered soul
at work which gives details on just how to do this that watch your manners now
you may be thinking what do you mean by watch your manners
try to be a little more formal and what I mean by this is don't use slang
because email can go out to anybody from any generation and listen slang can be
very specific so don't use slang be more formal with your emails and use the
proper grammar accordingly now another great area when it comes to manners and
professionalism is this little guy here our emojis we love emojis we use them in
texts we put them in emails too but the question is when do you put this in an
email I would say the first time that you're speaking to someone don't use an
emoji this is your professional calling card the email the first time that
they're interacting with you so keep it very straightforward I love these guys I
actually use them all the time but I use them after I get to know people because
when I'm keeping things short and sweet and I want to reinforce from my tone
that things are good I actually will put a little smiley face there so they
realize that hey I'm not demanding something I'm asking for it again just
really reinforcing the tone of that email but for the first time don't do it
afterwards when you have a rapport by all means
okay now that you know these awesome email professional tips that is going to
help you in the workplace as I said in the beginning of this video video stay
tuned to this ending because here it is I have some really great tips for you on
how to wow your boss why because being professional is not just about writing
awesome emails it is about being professional to your boss because guess
what they're the ones who ultimately are
gonna help you with any promotion and you really want to make sure you wow
them that all being said please give this video a thumbs up subscribe to this
channel and share it with everybody that you know I would love to hear from you
and let me know what your email etiquette tips that you may have or if
you had any difficulty with emails you just want to share I'd
love to hear from you see you later bye