would you like to customize your QuickBooks Online account so that it works better for
contractors like you well then in that case you should learn how to adjust the account settings
if you have any questions about this topic you can leave them in the comment section below and
I'll do my best to help you and of course if you feel the video helped you I hope you will
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the time now you may well ask what our QuickBooks Online account settings well it's the automatic
behavior of the software when you first sign up you could consider it the defaults of the
program the options or if you're referring to QuickBooks desktop this would be the equivalent
of the Preferences in the Preferences window the Account Settings window allows you to activate
features that are not automatically activated when you first signed up it also allows you to
change the company name and type it allows you to adjust the default behavior of the windows as you
use them and again in that regard it's just like the Preferences window in the desktop version or
you can think of it as the defaults window or the options window if you were using a program
like Microsoft Word or Microsoft Excel so what will we change together well first you can put
in the company name and address so this is how you would do that you would open the account settings
in the top right by the cog wheel click the COG wheel in the top right to get the menu that opens
for things that are permanent and things that you have to set up and prepare go all the way to the
left and right below the words your company you can click account and settings when you do that
the settings window will open up and the first tab will be selected now let's take a quick look at
this settings window you can click for different categories of settings to adjust different things
in different categories again very similar to the Preferences window in the desktop version
so the first thing we will address is the company and you could change the company name notice you
have sections within each category separated by grey lines and you can change anything within
one section of a grey line by clicking the pencil tool clicking the pencil tool has the same result
as clicking in the middle it opens up that section and allows you to change it now we do not have to
type in Connie the contractor because we already did in a previous video when we set it up but if
you are using the accountants edition and you follow the steps in the accountants edition you
have the words here vonda video vixen you have to change it to Connie the contractor and make
sure that you spell it exactly like that and keep this checked it's the same as the legal name we'll
skip the ein number for now that's something that you can put in in your real account once you've
mastered QuickBooks Online and then we click Save of course you could always reopen it if you want
to change it anytime you will also use the Account Settings window to activate something called the
deposit feature for clients who give partial payments to your jobs in advance of you doing
any work now please listen carefully do not follow along until I ask you to click along with me wait
a few minutes so that I can clearly demonstrate what happens when you change this setting so let's
close out of here now I just want to show you we will learn more about invoices later but if we
cliff I click new and open the invoice window that I promised we will learn about later you
can see right now in the bottom right they do not have a special section for clients deposits for
clients who pay a little bit of the job in advance before you do some of the work but after we change
the settings together when we come back to the bottom right of the invoice window you will see
QuickBooks will add a little deposit field for you to put in the customers deposit if they pay
a little in advance so we're going to click the cogwheel go to account and settings and go down
to the category of sales sales who click on it now in this top section here everything between the
two grey lines you have a section called sales form content and one of the choices is deposit
now by default it's shut off ok you have to turn it on yourself but if you click anywhere in here
it's the same as clicking the pencil tool to open up the entire section so you can make changes to
that section of the account settings click the check mark on the word deposit to do that along
with me now I'm going to click Save and now that we have saved that setting I'm going to click the
X here and reopen the invoice window and show you the change that was made click new invoice
and when you go to the bottom right there is now a field specifically for the customers deposit now
the last setting that we'll learn about in this video is activating the track income and Spence by
customer setting please do not follow along and do not repeat please only watch this last section you
see right now if we open the account settings again or if I did and we went to the expense
section where it says bills and expenses right now it says track expense and items by customer
and that's already on that feature was turned on by default so what does that mean that means
if now again we're going to come to the check window later just watch but later when we come
to the check window you notice in the bottom right there's a field to choose the specific customer or
really the specific project of that customer that this check would apply to so it does I repeat it
does have this field here because the option Osumi the settings was already including it
but just watch what I would do if you go back to if I went back to account settings and I went to
expenses and I changed it and said do not I remove the check mark for example don't do it only watch
do not track expense in items by customer and I click Save that means when I go back to the check
window and I look in the bottom right I no longer see the customer field I can no longer apply this
check and expense to a particular customer because I remove that setting so let me quickly change it
back I'm going to close the check window I'm going to reopen the account settings and again you're
just watching for learning and we're gonna reopen this sex re not that section we're gonna REO blue
sorry see we're gonna reopen the sales section and we're going to change it back to what's not
sales sorry it's really expenses and we're going to change it back to track expenses by customer
change it back to yes I want to track expenses and items by customer and click Save and now if
I were to reopen the check window I put back the field that I had taken out and now that you know
what the Settings window is and how it works you should just be aware that we will periodically
come back to the settings window to adjust the settings as we need to go forward in the course