Hello, everyone and welcome to Microsoft Mechanics live. Coming up we'll walk you through the latest updates to
teamwork and intelligent productivity experiences in Microsoft 365, including the new
hub for teamwork microsoft team which now includes
guest access telephony and outlook calendar integration and
also new intelligent capabilities across the Office desktop apps, but before we get started please
give-me a warm welcome for Kirk Koenigsbauer VP of office.
So we've just heard about a lot of Microsoft 365
powered device news just a just a few minutes ago and these are devices that really take advantage of
the latest controls in terms of simplifying management delivering up-to-date security but
we also enable teamwork and creativity. We just looked at all the management and the deployment
capabilities, but the focus for this one is on the user experiences that
with Microsoft 365, so why don't you walk us through the new
teamwork experiences and creativity that we can get through Microsoft 365.
Sure. Thanks again for having me, just to maybe a little context Microsoft 365
The whole goal is to bring together the best of Office and the best of Windows the best of the EMS (Enterprise Mobility + Security)
into a single service that's complete and delivers great of experiences for teamwork and
for productivity. We're really pivoting in a pretty big way to make this not just
a marketing bundle, but really a fundamental shift of how we're going to design software, build software,
plan together and support these services and offerings. Our overall strategy is really focused on two
key things: first is again delivering that end-user delight that you were talking about which we'll focus
on in this session and then second it's delivering those experiences on a secure
infrastructure with the lowest TCO that we
can possibly deliver. That's what we're here to do today are and I was just going to say. So today
let's talk about what we're going to go do on the creativity in the teamwork side there's a bunch of things that I'll show you
in a few minutes but I think I want to pull out and just show a couple things. One is that we're really going
to infuse artificial intelligence into the experiences to help people be more creative to help
people be more impactful that's in terms of delivering high-impact content in terms of
automating routine tasks, in terms of servicing insights and other content they have
that's for focused on. The next thing you'll see we'll focus on is around
new user experiences and here we're going to take advantage of things like ink using
stylus and our new gestures and touch capabilities
We are introducing new kinds of content like video and three-dimensional
content. There's just a lot there and, in the last one I guess I just mention is we're fully committed
to delivering Microsoft 365 across all platforms on all devices and we're
going to intelligently connect all these together using the Microsoft Graph and things like Office 365
groups. Alright let's make this all real, because everybody here wants to see an awesome demo
We bring all this together with Microsoft Teams.
I'll show you a quick demo of Teams for folks that haven't seen it before
are popping up here and, the great thing about Teams that essentially what
it allows you to do is bring together both conversations and content into a single
canvas, a single interface where you can start your work. It's not the only place where collaboration and teamwork
happen, but it certainly great starting point. On the left sided screen just to orient you on it you
see the different teams that I'm a part of deployment group commercial roll-out operations
deployment files repository and then underneath and there's different channels essentially for
conversations I might want to go have on the right side of the screen if you look you'll see all the different
conversations that are going on right now with all the different team members in those groups and these are persistent
thread chats as I sort of scroll through here you can see there's not only conversations that
happen but content integrated right into it so,
for example, any scroll down a little bit you can see, for example, there's a link here to
and Excel file so what's great about this is you can infuse the can't the conversation that
you've got with say a Word doc or Excel doc or PowerPoint doc or whatever it might be and you
can have it right in that experience. Everybody has access to it there's no sort of running around
hunting for the particular file. It's all right there for everybody in the team now you can even edit
And now you can even edit from Teams. There's all kinds of different kinds of content types
though it's not just conversations it's not just docs. If I go through this here you can see there's, for example,
code snippets, video content; here you can have all sorts of different kinds
of content types the other thing I notice, too, is it's again not just conversations
they're specific tabs that you see at the top of the page here and you can customize these and,
have our first and third-party tabs it's all up to you but, for example,
I've got a share a SharePoint or OneDrive file tab here that's got all the files that this particular team is
working on. If you're taking team notes together all that stuff can be right here forget for everybody
maybe the team has a Power BI dashboard that they're working on. You can bring that right into the teams
experience as well and these are not just sort of static links these are actually interactive so,
for example, I can go and click around this dashboard and hopefully you guys can see it sort of changes on taping
around through it and there's a whole gallery of different ways that you can add web parts
Word docs, content from Stream, and
from many other third parties available. We've got different kinds of integrations you can go
do. We've heard since day one, we've been covering this on Microsoft Mechanics since the time of the preview
and into GA (general availability). What about people that are working outside of the organization, outside
of my tenant? They want to be able to maybe get their business partners or vendors and how do we engage
than with those folks that are on the virtual team effectively, maybe outside of my organization? Totally right, just this
Summer we introduced access for external guests so folks from outside the organization
outside your org can essentially now participate in Microsoft Teams just like any other team members. We made some really exciting
announcements just today in terms of Skype for Business and Teams. Tell us more about what's behind that. Yeah,
there's a lot going on in terms of our intelligence communication strategy that we have. Essentially what we're trying to do is
infuse this concepts of artificial intelligence, things
like cognitive services for translation, or transcription for speech recognition and so forth and
bringing them in to essentially create better voice experiences better meeting experiences and better calling experiences
All to bring that together. You're starting to see some of these capabilities show up inside
Microsoft Teams now on the screen, for example, like
I tapped on the calling tab over on the left this gives me a place to get all my contacts but,
go ahead make phone call here if I want to either inside organization or outside. Right, you got
dial pad, but basically all you need. So part of that we've also
made some updates in terms of meetings the integration there with Outlook and everything else. That's right, yeah,
meetings are now also integrated into the Teams app itself so on the left you can see I've got
pulling from Exchange and from the Microsoft Graph I've got all my calendar items here for the day
this particular meeting I could go and join if I wanted to hear one thing I'll show you as well is that
we're integrating the meetings actually into the app experience too in a sense of let's say the meeting is already
happened of course it's been recorded because there's a bunch of people that were on it you can see
on the conversation canvas
here the meeting is actually integrated into the flow so if I want to go watch that I'll just go tap on this time
I've already got it open here but you can see it pops up essentially a Microsoft
Stream video here I can go and play this I'll just tap on it here but this gives me a
playback of the entire meeting itself and look over on the right side of the screen you'll see there's
actually a translation that's happening as well or transcription I should say that's happening as
well so that's a great way to frankly have automated meeting notes essentially, you know,
you've got all that stuff right there for you so it's a pretty good experience and
we have a lot of innovation we think we can roll into this.
And Stream's really great if you haven't seen, catch the episode that we did with Vishal Sood, he goes into depth on all of
that Stream. The great thing with Teams is all of its integrated with things like SharePoint OneDrive
for Business on the backend to get all of the kind of all the integration plus all
the IT controls. Absolutely, you got it so beyond,
beyond Microsoft Teams and what we can do there and integration and what we decide
on the browser, we've also done a bunch in terms of being able to work with,
the rich client out so Teams looks like it's going to improve the way that we work
in Teams but you
mentioned AI and I'm not a designer or wirter, I'd prefer to be writing, you know,
PS1 (PowerShell) files and scripts in PowerShell, so how do you help me
then may make myself a bit more designer and aesthetically-friendly in terms of building great
slides or docs. We talk about helping people be more creative we don't just talk about designers and the
like we really do talk about everyone inside of an organization help unlock our ingenuity and their creativity
we think AI can do a lot particularly to use into the Office applications so let me give you a couple of different
examples here all starting up I'll go ahead start Word and I'll just start with some work that
we're doing to use AI and machine learning around thinking so, you know,
when you think take a step and think back to the Office applications were built thirty years ago for really sort of
fixed layout paper-based or in the case of say PowerPoint slide oriented format
That's right, there are a lot of modern input types, particularly the modern devices like this Surface device
here you can really do some pretty compelling things within it so let me just give you a couple of different examples you know,
the idea here is I can just pick up my pen and I can immediately just start writing here on
the screen itself I can circle things if I want to I can annotate I can make comments so forth there's tools
here not just pens but you've got things like highlighters so watches I go and I highlight this new
I'll do it sort of crooked on purpose and you'll see will end up happening is Word automatically
senses that uses AI detect what part what I selected and it selects the whole thing
highlights it for me it's a really nice capabilities you can see I
want to just show you another example that to let's say I want to ask make some annotations
here I'm not-so-happy about this particular line I'll just strike through it and as I strike through it you'll see
it'll just disappear it just goes away this is an example of using new gestures using the styles
here incorporating that into word itself and,
you know, you also we also have the capability to do things like shape recognition as well so if I draw triangle
there on a box you get the idea here to go ahead and convert those automatically for me on the
screen so lots of cool AI capability infuse right into were very cool it's interacting with the
underlying text there in that case doing all the things that you would want to be able to do if you had if your paper,
for example, that it renders across all devices as well so I can start here but open up my I've
had my phone whatever might be an work just great and you also mentioned images earlier and I know that a
lot of us maybe wanna-be able to present ideas and using tools like PowerPoint
are doing great presentations actually, actually let's stay in Word for a sec. We've got some
other things that we can do in terms of connecting
to various cloud services to make us better authors as well right that's right, yeah, so, again,
we're using AI to help people with the writing words always been great as a canvas
forgetting your thoughts down it's always had things like spell checking in grammar checking but now with the our
the cloud we can use machine learning over the content that folks have and we can literally help
them be better writers so let me give you a few a few examples here in this table we've got
some interesting examples of writing that people do that probably could be improved upon so,
for example, here's an example of where there is and redundancy "for the
purpose of going to the meeting, I left early" Watch now if you hover over you see the notion
of golden squiggles as opposed to just red squiggles and even better golden squiggles as I
hover over here we'll go ahead and correct automatically for me just compress that sentence down or,
for example,
informal language they're "going to go bananas" over Microsoft 365 maybe
let's just say "go wild" or double negation one of my favorites "I did
not see nothing" you really want to write "I did not see anything" as you can see we're
just going and fixing up this document here
forming passive voice "they were caught quickly caught by the police" to "the police quickly
caught them." Some things too that are just not just about grammar but also helping people be more inclusive
and they're writing so that others when they read it, you know,
are going to be more interested in it and find it easier to relate to so, for example,
gender specific language is something that we obviously want to
avoid "the airline is hiring more stewardesses" how about "the airline is hiring more flight
attendants" or age bias "we need some young blood on the team"
How about "we need some new people on the
team." So hopefully you get the idea here that word contract for these things and help you with your writing
okay now the one I've been dying to see how on earth for IT. I've got to see images
and let's see PowerPoint presentation. Sll of this earlier I know that we're all wanting to build PowerPoints
over the various jobs that we do, yeah, and, how do we infuse kind of design language into this
and make ourselves better now that's for sure so hopefully I assume you know, your slides up a lot like my
slide sometimes you're not as bright white background and black text on top of it and talk
about really a great example of ai is the work that PowerPoint team is done around this new feature
called PowerPoint designer me give you a couple of different examples one here I've got this slide
super basic maybe I want to go drop some pictures into it I'm going
to select these pictures that are here insert them and when you first look at the slide because
yep that's a PowerPoint typically doesn't just stack them up on top of each other and of course you have to go and
reject them to make it look good but look over to the right with designer
there now suggestions so what's happening is the content literally
as being looked at from our cloud service we machine
learned over thousands and thousands of templates to go and create a better-looking slide
for you in fact there's a bunch of different options I can choose from here I'll just scroll through a couple of them you don't
have to do anything. PowerPoint in this particular case reorients the pictures that uses
salient region detection to know where the person is so it doesn't crop that person out of the picture
it applies this nice template actually picks up the color scheme of the pictures and
uses that to identify which template you should go use and we've got a bunch of different examples of this so,
for example, I can go through this slide deck here again basic text maybe an image
that looks like such a better way to go and present that slide this one's a fun one it's got a bunch of
times on it's actually a timeline as you can see again PowerPoint designer creates these really,
really cool looking visualizations instead of the static text I have and this is
really live PowerPoint this is actually just smart objects we've been able to render here so you can go in and,
change all those if you'd like and then maybe one last example here this is more of
a flow chart oriented thing we're PowerPoint identifies there's actually verbs at the start of each one of
those sentences and it goes and smart enough to sort of pull out and create these really magical slides I think
it's just amazing how quick that was because you just have it open for about thirty seconds we'll all the images
ever even if you could format it and and the right aesthetic kind of look. And it saves a ton
of time. Absolutely, absolutely, but beyond that we've also done a bunch of stuff in terms of being able to work with
images and 3D is a big thing now, right.
Let me show you an example of 3D type content in the Office applications
we're taking advantage of a lot of the work the Windows team is done around 3D objects
and 3D content that you can integrate into your work this is a pretty simple slide here that's got
this picture of an XBox controller but if I actually select this controller it's
literally a three-dimensional object that you can see here on the screen I can rotate it, move it
around and so forth. Maybe I want to resize it. You can go ahead and do that here if you'd like I can put it anywhere on the
screen of course and it gives that nice sort of visual
You can take that three-dimensional capability and then do something that people love to do
and PowerPoint which is to have sort of transition animation-oriented effects. Those can be really hard to do if you
want to create that motion. So I'll show you a quick example here I can take this object and let's say I want
to sort of have it fly all over the place through my presentation maybe I'll go I'll pick it up
here or move it maybe I want to make it a little bit smaller on this part of the page and maybe I
want to rotated a little bit differently and then on this page?
Or pasted back in here I want to go big again. I want to
rotate it. So it's really from the top and then lastly on this one I want
to be smaller and again I'll just maybe stick it in the upper right corner
And then taking advantage of another feature in PowerPoint called Morph, when I go and play these
watch automatically all of the movement, hopefully you all can see them on the screen, all the
transitions are done automatically for me and watch as the object rotates
it moves across the screen. And the order that I wanted to go do it. This would have taken somebody
hours to go do in the old days using PowerPoint, but now using these AI-based
set of capabilities, it really creates a nice experience. And this is something that I personally use
in almost every single-day. Morph. Not only for 3D but also 2D images. So those
are a couple of updates in PowerPoint. I know a lot of people watching are probably curious about what's new
in Excel. We made some announcements recently about Excel being able to handle different data types can
you tell us what's new there? So excel for folks that have been around for the last thirty years
basically had two data types: text
and numbers. And that's been great, but we're expanding our footprint here to do some different
things going forward this is a simple example of where I've got some stocks if I just click on
that little icon here let's say I want to look at the actual price.
All go and just select that and it sucks it out of the Microsoft cloud and brings it right into my spreadsheet
for me I don't have to type it myself, I don't have to copy and paste from other location, it just brings that
there automatically. In fact I can just go ahead and start typing things so if I want the
low-price I can do that, or maybe I want the high price, I can do that or maybe I want
to go and add another stock, Starbucks, I feel like a little coffee right now.
It goes and pulls and
extracts that information right from the cloud and puts it right into my spreadsheet. So a really,
really powerful capability amazing connected all the different data sources outside of Excel there and outside the
local machine! Yeah, it's a really great tour in terms of some of the end-user experiences that we can expect
of Microsoft 365 across Teams and the Office app but
what's next on the horizon? What are we going to do next? How do people stay up-to-date with all the updates?
Yeah, for sure so this past summer we introduced Microsoft 365 to our commercial
customers with Microsoft 365 Enterprise and we also had a small business offering
today we're announcing Microsoft 365 Education which is going to bring enhancements specific
to teachers and classroom-oriented
experiences. We are also introducing a new offering called Firstline. Microsoft 365
F1, which is essentially for First-line workers these are folks that are
service employees, retail employees, branch associates are they really represent the backbone
of many companies in terms of the industry, but they've been largely left behind by the technology
and digital transformation that we've got. So we're in a creating tailored specific offerings
for these particular kinds of employees and we expect to be able to deliver great productivity
and value for them. So all of that plus all the different updates that were making. And you are the author of a
monthly blog as well, so it's something else that we should point out. These are published to the Office
blogs at blogs.office.com and also thank you, Kirk
we've learned a lot here today in terms of all the different things we can do across Microsoft 365 demonstrating the latest
stack. Of course, keep watching Microsoft Mechanics for all the latest updates
in Office and beyond. We'll see you next time! [Music]