The Top 20 PowerPoint Shortcut Tips and Tricks
These are not your ordinary shortcuts. Here are some surprising shortcut tips and tricks that
can save you a bunch of time in PowerPoint. #1 Proportional Resize. If you've ever had problems
resizing an object like a circle and it changes to an oval shape you can actually lock the height and
width proportions by holding down the shift key. No matter what you do it'll stay that same shape.
#2 Copy Object. The quickest method you can use to copy an object
is to hold down the Ctrl key and drag it where you want it copied.
It even lets you select multiple objects and it'll copy them all.
#3 Keep Object Centered. Normally when you resize an object I can move the bottom right corner and
the upper left corner stays locked. If I move the right the left side stays locked and if I move the
left the right side stays locked. But let's say you want the center to be the locked position.
If you hold the Ctrl key down while you resize that leaves the center fixed.
#4 Show or Hide the Ribbon. If you need a little more working
space in PowerPoint control F1 will hide the ribbon. Hit it again and it brings it back.
#5 Move Slide to End or Beginning. If you have a presentation with multiple slides and you want
to take one of those slides and move it to the end, click on it and hit Ctrl-Shift-Down Arrow
and if you want to take a slide and move it to the beginning hit Ctrl-Shift-Up Arrow.
#6 Insert Filler Text. Sometimes when you're working in a PowerPoint
presentation it's helpful to insert filler text. Let's go to Insert,
Text Box and inside this text box let's type in =rand with parentheses and hit Enter. This fills
in multiple sentences of the Quick brown fox jumps over the lazy dog. You can also select parameters
so let's do the number of paragraphs as five with two sentences in each paragraph and it
inserts text in that format. You can also insert Latin text by typing in =lorem with parentheses.
These two options are helpful to position text within your PowerPoint presentation.
#7 Start Presentation. Start your presentation from anywhere by hitting F5.
#8 Group or Ungroup Objects. If you have a bunch of independent
objects you can position them where you want and group them by using Ctrl-G.
Now they're one object that you can move together. Ctrl-Shift-G ungroups them
and now they're back to their original independent objects. Ctrl-G and Ctrl-Shift-G both work on any
kind of object in PowerPoint. For example, we can come up here and insert an icon
and we'll pick this clock right here and insert it. This object now can be broken
out by hitting Ctrl-Shift-G and convert it to a Microsoft office drawing object.
Now hit Ctrl-Shift-G again and each of these independent items are separate objects now
that you can move independently. It works as well on shapes and it even works on SmartArt.
Ctrl-Shift-G, Ctrl-Shift-G again and now these are all independent objects.
You can group and ungroup just about any objects in PowerPoint. #9 Increase or Decrease Font
Size. You can increase or decrease the font size of text. Just select the text that you
want to change, hit Ctrl-Shift-> to increase the font size. Ctrl-Shift-< to decrease it.
You can select an entire text box and do the same thing.
#10 Formatting Text. There are a number of quick shortcuts you can use to change
the formatting of text. Just highlight the text you want to change, hit Ctrl-B
for bold. Hit it again and it turns it off. Ctrl-U for underline. Ctrl-I for italic.
Ctrl-= for subscript. Ctrl-Shift-= for superscript.
You can also change the alignment to align right. Hit Ctrl-R for left hit Ctrl-L. Center is Ctrl-E
and for full justification Ctrl J.
#11 Copy Formatting. If you want to copy the formatting of text to another location just
highlight it and, similar to Ctrl-C and Ctrl-V to copy/paste, hit Ctrl-Shift-C to copy select the
text you want to copy it to and hit Ctrl-Shift-V for paste. That copies the formatting.
#12 Clear Formatting. You can clear the formatting of text
just by highlighting it and hitting Ctrl-Spacebar.
#13 Guidelines, Gridlines, and Ruler. Use Alt-F9 to display guidelines on your screen. Then you
can adjust them where you want and if you have an object you can use it to snap to those guidelines.
Press Alt-F9 again and it turns them off. You can also use gridlines with Shift-F9. That also
helps you align things on your screen since the grid lines are evenly spaced across the page.
Shift-F9 again turns it off. Use Alt-Shift-F9 to bring up the ruler and here you can move things to
line up on the ruler or use a combination of gridlines and the ruler and you can see that
they're evenly spaced one inch apart. These three features helps you with alignment on your screen.
#14 Undo or Redo Action. You can undo an action like moving this square by hitting Ctrl-Z.
Redo that same action by hitting Ctrl-Y. #15 Skip to Slide and Slide List.
While you're in presentation mode you can control things with shortcuts. For example, I'm going to
hit F5 to go into this slide presentation. I can skip to a specific slide number by putting
the number in and hitting enter. So if I type in 5 Enter it takes me to the fifth slide. 9
Enter takes me to the ninth slide. You can do two digits as well. 1 0 Enter takes me to slide 10.
If you want to see a list of slides hit Ctrl-S and then you can select one from the list
and go to that slide number. #16 Slide Show Shortcuts.
There are a number of slideshow shortcuts available when you're inside of a presentation.
You can hit F1 to bring up the list of all these different shortcuts.
Some that are worthy of note Ctrl-L changes your cursor to a laser pointer. Ctrl-L again turns it
back off. You can hit B to black out the screen. W to white out the screen. Hit + to zoom in
and then you can move around the screen. - to zoom out and if you continue all the way out
it shows all of your slides and you can select one to go back into it. Ctrl-P gives you the pen
drawing where you can put lines on your screen and mark things. Ctrl-I changes it to a highlighter.
E erases all of that or you can use Ctrl-E to turn it into an eraser and erase things individually.
There are several other options available in the list so take a look and see which ones you
like. #17 Draw Straight Lines.
Normally when you draw a line on the screen it's hard to keep them level because they can move in
any different angle but if you hold the Shift key down it forces it into 45 degree angles.
This allows you to draw straight lines.
#18 Move Slides. We saw earlier how you can move slides to the beginning and ending by doing
Ctrl-Shift-Up Arrow and Ctrl-Shift-Down Arrow, but you can move an individual slide up by hitting
Ctrl-Up Arrow and down with Ctrl-Down Arrow. Find the location you want and leave it there.
#19 Text List Ordering. If you want to change the order of items in a text list
just click anywhere on the line that you want to move,
hit Alt-Shift-Up Arrow and it'll move it up. Alt-Shift-Down Arrow moves it down.
#20 Mini Slide Show. Normally you come down to the bottom and click on slide show to begin
your presentation but if you hold down the Alt key while you click on that it brings up
a mini slideshow in the upper left corner. You can then arrow through and perform your
presentation as you normally would. When you're done hit Esc and it takes you to that slide.
That's The Top 20 PowerPoint Shortcut Tips and Tricks.
Start using them today to improve your efficiency using PowerPoint.
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