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- Welcome to Microsoft Mechanics.
Coming up, I'll walk you through a
Microsoft Teams room set up, admin configurations
and getting your in room consoles connected
to Microsoft Teams.
Now a Microsoft Teams room combines
the digital workspace for Microsoft Teams
with dedicated Microsoft certified devices for rich audio
and video to enable first-class meeting experiences,
whether you're joining remotely or from in the room.
There are multiple hardware options certified for Teams
available from our partners
that range from simple integrated soundbars
with a streamlined set of components to larger systems
that include multiple microphones,
speakers, cameras, and displays.
Today we'll focus on the setup and configuration
of a medium-sized room connecting
to Microsoft 365-based services
using Azure Active Directory authentication.
Now it consists of the components I just mentioned
plus dedicated compute device, tabletop console,
and cables to connect participant devices
for content presentation.
Now let's start with our in-room configuration.
There are a couple things to plan for
before you start mounting equipment
and running cables in the room.
First we'll need to ensure the availability
of wired ethernet in the meeting room
with sufficient bandwidth for video and screen sharing.
In most cases in-room compute devices
will need to access Microsoft 365 services.
Importantly, these devices will need dynamic IP addresses
using DHCP at install time
and cannot use static IP addresses
until the initial configuration is complete.
Now to make sure that your access to Microsoft 365
is set up correctly,
you can reference aka.ms/m365PortsnIPs.
Now beyond ethernet, the room will also need power outlets,
ideally at the display and at the table.
You need to provide your own display,
which can be one or two displays with 10 ADP resolution.
Now it's recommended that your speakers
are placed just below the wall mounted display,
and the camera lens should be at eye level
for seated participants.
Your cable runs are going to vary
based on the selected system.
So some will have integrated compute units
with a tabletop console
and others will have separate compute.
If your system has a separate compute unit,
placing it behind the display can help in creating clean
and short cable runs to the display, speakers and camera.
Optionally, you can share your laptop screen
with the meeting via HDMI into the console.
Now microphones are placed on the ceiling or at the table,
and also typically connect via USB or network cables.
Once all components are installed
and connected per manufacturer specifications,
we can then move on to the service configuration
of Microsoft 365.
Now the sequence here is really up to you.
If you're configuring multiple rooms,
then you can perform the following steps
prior to the room equipment installation
and these steps by the way,
can also be automated via PowerShell.
Now in this I'll use the Microsoft 365 admin center.
First, you'll need to create a resource account
for the room.
In the Microsoft 365 admin center,
you'll navigate to resources, then rooms and equipment.
Click on add a resource mailbox
and leave its type as room.
Then give it a name,
an email address
and optionally room capacity, location, and a phone number.
Finally, you can click add and create the resource.
Now, this is going to add the resource
to your directory service
and provision at an email address on your domain.
And you'll use this later to sign into the console.
Now by default, room resources will appear to all users
in the organization and will automatically accept
or decline booking requests based on its availability.
Now, here you can edit booking options
and delegates as needed, or you can return to this later.
Next you'll need to assign it a license
and reset the password and users, active users.
And the recommended license here is called Meeting Room.
And if you don't currently have an allocation
of these licenses available,
you can find them by going to billing,
then purchase services,
then searching for meeting.
And to set the password, it's the same process
as any user password reset.
You just click on the key icon
and choose whether you want an auto-generated password
or one that you define.
So now your room equipment is set up
and you have a room account and password to log in with.
You're ready to set up the console
and sign into Microsoft 365 services.
Now the console runs Windows 10 enterprise IOT
with a custom OOBE set up experience.
Now I'll walk you through setup for connecting
to Microsoft Teams using cloud-based authentication.
First, we'll see the Windows 10 native screens
for language and keyboard.
Then the experience moves on
to the Microsoft Teams Room app.
Under ULA we'll accept the license terms.
In account, we'll use the mail address that we created
when we configured the room resource,
then we'll enter the password
and enable modern authentication.
Now in supported meeting mode,
select Skype for Business and Microsoft Teams default.
In the advanced page, we'll see an exchange sign in
and here they use the same email
that you used in the account page.
The next two fields don't need to be configured
in our scenario, so we'll tap next.
Finally, on the finish page, you can tap finish,
and you're done.
So now the console is set up,
but let me dive into a few optional configurations
to tailor the system to your needs.
Tap on more, then settings,
and here you'll need an admin account to log in,
to make changes.
In advanced, we'll see the fields
that we just configured in OOBE.
And in meetings you'll see options
for automatic screen-sharing.
Now this means when a laptop connects to the room's input,
it will automatically share the output to a running meeting.
Then you'll see, leave meetings automatically
if everyone has left.
And that means the room will automatically sign off
for meetings if all other participants have left.
In device, you can toggle into dual monitor mode
where video streams are shown on one monitor
and content on another.
You can also leave Bluetooth beaconing automatically accept
proximity-based meeting invitations enabled,
and this will allow your devices
to know if they're on a Microsoft Teams room
and quickly add the room into a meeting.
Now in peripherals, you'll find settings for microphones,
speakers, and optional content camera.
In select a theme you can select
from multiple theme options, including your own custom theme
to configure the background look and feel.
Now there are a few built in themes.
For example, you can choose from my favorite,
Purple Paradise.
And as a best practice,
you'll want to go into Windows settings
and change the default admin password.
And once you're done, tap save and exit.
Now the device will display any scheduled meetings
as well as options for a new meeting,
dial pad, present, and more.
Here, you can see there's already a meeting scheduled.
Now to make sure everything's working in the room,
just tap the join button and then we can hang up.
So now the room is ready to host meetings.
So that was a quick overview of installing, configuring
and setting up a Microsoft Teams room.
Of course, there are many other hardware options
and ways to configure backend services and authentication.
Checkout aka.ms/MTRdocs
for detailed guidance and additional configuration options.
So stay tuned to our playlist
at aka.ms/MechanicsMTR.
Thanks for watching.
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