This is the Top 10 Advanced PowerPoint 2016 Tips & Tricks. As a follow-up from
the Top 20 PowerPoint 2016 Tips and Tricks video here's some additional
advanced features. If you missed the original top 20 follow the link at the
end of this video or click on the link in the description below.
Number 1- Add-ins. The Microsoft Store contains a number of add-ins that you
can use in PowerPoint. To get there go to the Insert tab and click on Add-ins,
choose my add-ins, and go to the office Store. Now I like to start with the best
apps of the year. This will give you an idea of some of the great choices you
have available. For example, you can pick this comic character. Just click Add to
add that app. It adds an icon on to your PowerPoint page and now when you click
on it this one in particular gives you the ability to select a cartoon
character
and insert them into your page. There's other apps available. You can choose
stock pickers, weather information, images and a host of other options. Some of
these charge you a fee and some of them are free. So take a look at the list and
see if you like any. It makes it very handy to add additional information into your
PowerPoint slides. Number 2 - Design Ideas. You can use Design Ideas to make
your presentation look more professional. Take a boring slide like this, click on
the Design tab, and turn Design Ideas on. This gives you a list of selections to
make that look better. Now if you want to make it even more professional add a
photo. Without even placing it on the page at any particular location you can
now choose from a very professional-looking slide. That's Design
Ideas. Number 3 - Skype for Business. If you use Office 365 with Skype for
Business there's an added feature for PowerPoint presentations. Normally when
you come into the Share your Desktop option, you can choose this, and share
whatever you have on your screen so other people can use it and a PowerPoint
can be done that way. However, there is an option to share PowerPoint files
directly. Select a file and it uploads it to the cloud making it available for
other users directly. Once that's loaded you can scroll through your slides one
at a time and present. You can also click on the annotation option here and mark
things on your screen at the same time that other people can see what you're
doing. It's just a better method to share files through PowerPoint in Skype for
Business, especially effective if you have a large media file that's attached
to your PowerPoint. That way you don't have to wait and it's not as choppy
trying to display that. I do have a video of how to make this work with large
media files and I'll share that link at the end of the video.
Number 4 - Screen Recording. PowerPoint has an option available so that you can
record your screen and add it into your presentation. You just have to click on
the Insert tab, look for the Media section, and choose Screen Recording. This
gives you a menu where you can select an area of the screen that you want to
record and you click the record button. It counts down and lets you begin. "this
is my recording". When you're done you can pause, restart, and then you just close
that window, and it inserts the file into your PowerPoint presentation. Now you can
move this around, drop it into any particular slide that you want, and it
will be available on that page when you're presenting. Now one more step you
may want to do is to right-click on this and choose Start and set it to start
automatically. That way when you come to this page it automatically triggers your
recording. Number 5 - Templates. PowerPoint gives you a number of
predefined templates that you can create presentations from, but what if you want
to create your own template? All you have to do is go to the View tab on a blank
presentation and select the slide master. Scroll to the top of this list to get to
the master title sheet. From here you can set your theme. pick different color
schemes that you would like to use, even change the font, and add background
styles and other features that you might want, and when you have that dialed in to
a template the way you would like it to be made, go to File, Save As, pick This PC,
and in this list pull down the menu and change this to a PowerPoint template
file. Give it a name and save it. Now if we close this and we're creating a new
PowerPoint presentation, in the list pick Personal and it will give you the
template you just created. When you click on that, click
Create, then it gives you the option to create a presentation from your template.
When you create new slides all the predefined standard templates are
available but under your scheme of colors and fonts and background. And
that's how you create a template. Number 6 - Animate Images. Here's a simple trick
to give motion to an image. Just insert a picture, shrink that down, and let's say
we want this to move from this side over to this side. Click on the image, go to
Animation. In the pulldown menu here go to the bottom and select Custom Path.
Click in the middle and draw a line straight across the page and then double
click at the end and there you have your motion. Now if you click this button
again and edit the settings here you can get rid of the smooth start and smooth
end. Go to timing, choose With Previous, and change the timeline to 20 seconds,
and repeat it until the end of the slide. Hit OK. Now you have slow-motion movement
of that graphic. Now you can get very complex with this, add multiple images,
change the directions, group images together, and do all kinds of animation
on them, but this just gives you a quick look at some of the capabilities you can
do in a PowerPoint presentation. Number 7 - Translate.
If you're giving a PowerPoint presentation and you deal with multiple
languages, one thing you can do is add multiple language text to your
presentation. A tool that's useful to help you with that is the Translator. If
you go to the Review tab, click on Translate. It brings up the translator
and ask you to select text from the document. If I select this text right
here in English it detects it as English and allows me to select from a list of
other languages to translate that. So, if I want to pick German for example this
is the German version of that text. I can click somewhere else and hit Insert and
now I have another language version of that same text. You may want to add those
things in different sections of your PowerPoint presentation so that it works
for both English and German and you can easily do this translation within your
PowerPoint environment. Number 8 - Selection Pane. The Selection Pane allows
you to manage the layering around objects. So, in this example, I have four
shapes overlapping. If you go to the Home tab and click on Arrange you can select
the Selection Pane at the bottom. In the list it shows all of the objects that
I've placed on the page in the order of the layer with the triangle on top, oval
underneath that, the first rectangle and the second rectangle underneath that. You
can turn on and off these different layers just by clicking this eye symbol,
and you can also take an object and move it behind the others or in front of the
other ones. If you click on one you can change the name. This allows you to
control the layering and the moving of objects around the page. Number 9 - Link
to Excel. There's two simple methods to link an
Excel file into a PowerPoint document. Let's say you have this chart that's
represented from this data set and you can see this bar up here is at 1500. If
you click on that chart and do a Ctrl-C to copy and then go over to your
PowerPoint and Ctrl-V to paste, you can see my charts there with that 1500 in
that first column. Down here in the corner make sure that you select one of
the paste options that has the chain which stands for linked data. As long as
you pick one of those it will link this data back to your original spreadsheet.
So, if I go back to my spreadsheet and I change this first number to 500 it
updates it here. You have to save that spreadsheet. When you come back to
PowerPoint it shows the updates. Second method is if
you want to create a button and open your Excel spreadsheet you can go to the
Home tab, create your button, give it a name, and now click on that button that
you're creating, change the link to point to your Excel file. Now when you're in
Show Mode and you click on this it will open the spreadsheet as long as that
spreadsheet is saved in the same location. So there's two methods you can use to
link live data from Excel to PowerPoint. Number 10 - Instant Slideshow. Want to
create an instant slideshow? All you have to do is come up here to Insert, pick
Photo Album, pick File/Disk, and select the photos that you want to include. Hit
the Insert. In this list you can change some of the formatting or you can just
keep it to simple fit to slide. When you're done hit Create. It opens up a new
PowerPoint presentation and it creates a photo album so that you can do a
slideshow of all your photos. It's that simple and if you want to take it one
step further you can go over to your Design Ideas and choose a different lead
photo album intro. That's it. Hey, if you want to see more
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