Welcome back to our course on Word 2013.
In this section, we’re going to look at the Quick Access Toolbar.
In the preceding section, we looked at the Ribbon and to the top left of the Ribbon,
right in the top left hand corner of the word Window, you’ll see the Quick Access Toolbar
or to be more precise you’ll see a version of the Quick Access Toolbar because exactly
what you see there depends on your local customization.
Now if you look to the right of this sort of sequence of buttons that are part of the
Quick Access Toolbar, there is a drop down arrow, click on that, and you see a list of
commands.
Some of them are checked, some of them are not.
In my installation here, Save is checked, Undo is checked, Redo is checked, and Touch/Mouse
Mode is checked.
And they are the four buttons that I can see on the toolbar: Save, Undo, Redo, and Touch/Mouse
Mode.
As you see there are several other buttons that I could check if I wanted to.
So for instance, if I wanted to have an Open button, all I need to do is to check Open
and you’ll see the screen tip there, Add to Quick Access Toolbar.
I now have an additional button, an Open file, Open Word document button available.
Now I can do the same for any of the standard options here and I use the opposite approach
to remove something from the toolbar.
So if I didn’t want the Redo button, all I do is uncheck it and it’s removed from
the Quick Access Toolbar.
So in a nutshell that’s what the Quick Access Toolbar is about.
It’s very much personal preference which commands you enable on the Quick Access Toolbar.
I would usually have Save enabled because I like to save my work a lot as I go.
And for somebody like me who makes a lot of mistakes, Undo is a great option.
We’ll come back to Undo in a little while if you’re not familiar with it.
The ability to switch between touch and mouse mode may be if you either always use touch
or always use mouse you don’t really need a quick way of switching between them.
But by default that is delivered enabled as part of Word 2013.
The other important part about the Quick Access Toolbar, if I just click on the Customize
button at the end again, is that right down one from the bottom it says More Commands.
And if you select More Commands, you get yet another page of the Word Options that we haven’t
looked at so far and that’s the Quick Access Toolbar page.
Now this provides a sort of cut down version of customizing the Ribbon.
This is customizing the Quick Access Toolbar.
And this lets you put additional commands on to the Quick Access Toolbar.
At the moment, I’ve just got those four on the right there: Save, Undo, Touch/Mouse
Mode, and Open.
I can pretty much take any command that’s available, and there are a lot of commands
in Word 2013, and put that on the Quick Access Toolbar.
So I’ve got the popular commands list here.
What about All Commands?
Now that is a long list.
If I went down All Commands and choose something; let’s suppose I choose the command Bold.
If I select that and then click Add, I will have a Bold command added to the Quick Access
Toolbar.
Click on OK and I’ve now got that B which basically says if I choose some text, I’m
going to choose the word World, and click on that B that text is made bold.
And that’s exactly what’s happened there.
Now you can add any command to the Quick Access Toolbar.
Now, it’s a good idea to keep it fairly limited.
You don’t want it to get too far across there.
But very often people may be doing a particular job where they’re using a command a lot,
find putting that command on the Quick Access Toolbar can really save quite a bit of time.
Finally one other point about Quick Access Toolbar, right down at the bottom there, there
is an option to show it below the Ribbon.
Some people prefer to show it down there.
In terms of the distribution of available space in the main window, some people prefer
it that way.
So, that’s basically it for the Quick Access Toolbar.
And a useful exercise for you to do there is particularly when you’ve been using Word
2013 for a while is to just consider which commands it’s most convenient for you to
have on the Quick Access Toolbar.
So what I’m going to do finally is to click back on the More Commands there.
I’m going to select Bold on the right, the one I just added, and click Remove.
Click on OK.
So I’ve removed that bold command.
Go back in here.
I’m going to switch off the Open because I don’t really use that that way and I’m
going to leave on the switch between touch and mouse mode because I’ll be using both
on this course.
I’m finished working on the Quick Access Toolbar for now and it’s time to turn our
attention to the mini toolbar and minibar.
We’re going to do that in the next section.
I’ll see
you then.