Hey guys this is Eddie the Magic Monk. Today we're going to talk about how to
make a really cool email signature as you can see I have written an email here
and if you're emailing someone for the first time you probably want to create a
really good impression and down the bottom here your email signature can say
a couple of things about you that people are interested in and as you can see
this email signature is a bit boring it doesn't have any colors it doesn't give
you any details about who you are so if you want to create a really good first
impression compare this email to my awesome signature which I'm going to
show you how to create and you can see that it makes quite a bit of difference
if you have an email signature like this one with a logo with some interesting
fonts interesting colors so today I'm going to show you step-by-step on how to
create this email signature okay so to do this you will need Microsoft Word so
let's open up Microsoft Word just a blank document and the first thing we
want is a table with two columns so go ahead and go to insert table and choose
the two by one table now what we want to do is rearrange the size of the columns
so that the first column is four units four centimeters wide and the other
column is 10 centimeters wide
so the first boundary occurs at four centimeters and the last vertical line
occurs at 14 centimeters if your ruler displays the measurements and inches or
something like that you can go to file options advanced and go down to show
measurements in units off and change it to centimeters because here in Australia
we measure in centimeters now go down and resize the lengths of the columns
lengths of the rows to 4 centimeters so now the tables the cells are 4
centimeters high and this is pretty much how our signature will look so as you
can see back in our signature that is about the same size as our email
signature okay now the first thing we want is to insert our logo and if you
have your logo on a website or something like that
you can simply copy it from Internet Explorer so I'll just show you how to
copy an image from Internet Explorer or from Google Chrome so for example on
let's just use Google ok if there is a picture that you want to use so for
example let's say we want the word G here to be our logo all you got to do is
press the windows key and press s and what you're going to do is highlight the
G word and then you can simply click copy to clipboard and then you can go
back and then you can go back your word document and paste it in to
the first cell so otherwise you can access the clipart so I'm going to in
clip arts and what I use to find this logo is I typed in the word education so type in
education press go and then just click the top left picture here choose insert
and you've inserted the picture notice how word automatically resize my
cell to fit the picture but the cell was too big so I'm going to resize it back
to a bit of a smaller picture so that my cell stays on four by four okay now
notice how in our email I'm just going to resize it and now in my email I have the
right-hand side to be black and that is because one of the colors of my logo is
black so pretty much you just want to make sure that the right-hand side has
the same background color as one of the colors in your logo so I'm just going to
make my right-hand side make my logo black sorry make my background color
black by going into so right click on the table choose borders and shading and
then click on fill black and apply it to this cell only you can see that my cell
on the right hand side is black now we don't really want the box on the left
hand side the border so we're gonna highlight the whole table and we're on
the top where it says bottom border we're going to change this to no border
so now we don't have any borders okay now on the right hand side as you notice
I have my name in bold so press ENTER type your name in John Smith or whatever
your name is and notice how my font is verdana and it's size 10 so I'm going to
highlight this change it to size 10 and bold it
and then you can see that I also have the word maths teacher and that's in the
Calibri font size 10 so I'm gonna press ENTER and choose and type in maths
teacher and there is no bold for my maths teacher John Smith should be in
Verdana I'm not sure what happened so highlight that choose Verdana size 10
maths teacher is Calibri size 10 and now we're going to press ENTER twice and
notice how I have reduced the font to oh
it's still size 10
so I'm just going to type in school of Awesomeness I make it one of these
colors on my logo and you can see that the color on my logo is pink and it'll
be pretty hard for you to get the exact color by going into font color and more
colors it's hard for you to pick the exact color from here so what I do is I
did a little trick I copied my logo into paint so I open up Microsoft Paint and
paste the picture in and I use the eyedropper tool so if you click on this
tool here click the color you can see that it's automatically selected the
color here and if you go to edit colors you will see the information
about that color so red is 255 green is 63 blue is 63 so if you go back to
Microsoft Word if you can highlight the school of awesomeness and go to the
font color font color and change so go to more colors and then go to custom and
change the number here to 255 63 63 like it told us in Microsoft Paint and
now we have that color same color as the logo appearing so that's what you need
to do to copy the same color into your logo but now we're just going to use
white again just making sure we're on white hang on a second font color white
and we just want to type in the same information as we had in the email so
I'm just going to type in all the address and things like that
now notice how I use the divider a straight line here that is achieved by
pressing the shift key and then the backward slash key which will give you
that so it's the same key as this but if you press the shift key and then press
that you should get that sign press space and just type in the address type
in the phone number keep in mind I made this number up so I hope no one has this
number in Brisbane
and then type in your email I notice how as soon as you type in your email word
automatically changes the color to dark blue so what you want to do is highlight
that I'll go to font color make it white and that should reset it back to
white and then the last thing you want is type in your web address for your
company and then what you want to do is on the right hand side there's a bit of
space maybe put another logo there so I'm just going to put in insert clipart
and put in one of these logos and make it a bit smaller and also make the wrap
text in front of texts so that it doesn't obstruct your text so just make
it a really small one on the bottom right-hand side
now if for some reason you have more information that you wanted to insert
you can also make these words a little bit smaller so you can highlight them
and make them eight or something like that then you can insert more words down
the bottom so what you want to do now is
copy this signature into outlook in Microsoft Outlook if you click on new
email and you go to signature and go to signatures you'll notice that we had
our original signature here so we're going to delete that yes we're going to
delete this boring signature and we're going to go to new and we're going to
type in cool signature and all we're going to do is copy and paste our
signature from our word document so just select everything copy and paste it into
our signature window
and new messages we wanted to use our cool signature and reply messages we
want to use our cool signature so click OK and then what will happen from now is
every time you're in Microsoft Outlook and you click new email this signature
will automatically pop up and you can type above it and also when you reply to
somebody's email so let's say I want to reply to this email this signature
will also pop up and thanks for watching the tutorial hope this tutorial was useful
for you to create a cool email signature and see you next time.