[Music]
Hi, I'm George Edelman with StudioBinder.
And today, we're going to talk about call sheets.
The call sheet is probably the single most
important document for your entire production.
Why? Because it covers,
what time you're shooting
where you're shooting
and what you shooting.
This is all critical information,
if you want to have a smooth day of production.
Okay, so we're going to dive right into this call sheet
that I've already created
for a spec car commercial.
Just click on it here,
and as you can see here,
we have a call sheet.
Now, there's a lot of things missing.
Thing we`re going to change.
So we go up to here "Edit Call Sheet."
As you can see, right off the bat,
you've got two opportunities to upload a logo.
Maybe for your production company
or for your production itself.
This is a great place to add a little professional flare
a little branding to what you're doing.
Over here, you got a calendar
so you can pick any day you want.
Let's start with the Monday, like we had.
You can change which day it is in the schedule,
but this will be our first day.
Down here we haven't populated our weather details yet
that will happen
when we enter a shooting location.
Over here we're going to see VIP details.
Now, with this, I'd like to edit it
because I don't think we need the producer's phone number
and he may not want another call sheet.
We should have an AD/set phone
and it should be clear, so I'm going to bold it.
And apply that change.
Over here, we have the most important information - the call time.
This is the general crew call time.
We're going to go through and get specific with other people's call times,
but this one you can change it, but we want it to be 8 a.m.
Down here we have notes, and we'll put something important
that you need everyone to see.
You may have something more important than that,
but we'll go with that for now.
This is a PDF break, so you can create a page break there if you want.
So right here, we have the crew call.
We have the talent call, you can add other things,
like lunch.
Now, it's really nice to be able to do this so quickly
because you can just add your lunchtime right there
and people will know
when we're breaking for lunch.
Could be as late as two,
given that we need six hours from call time.
Depends on your union stuff, of course,
but we'll say
that it'll be 12.
And I think, I'm also going to add,
I'm going to get ambitious here.
We're going to wrap time.
Estimated, so we're not tied to anything.
I think we can do this in under 12 hour day.
So we'll say 7.
Of course, if you want to give yourself more time,
say 8 and maybe you'll wrap early.
Everybody will love you.
Now, go down to our locations
and this is something
that's really great about this feature with locations.
Say, I just want to start entering the name
of my location "Philz Coffee."
Well, there it is, because of the Google API,
we have Phil's coffee with the address
and when we go to the finished call sheet
the phone numbers going to pop up there too.
Parking, I happen to know
that right across the street "Santa Monica Public Library."
It's good parking,
but you have to park on the third floor.
And I'm putting that in all caps.
I really like to put things in caps or bald them
as you can see as I did up here.
Just because certain things will pop,
if you don't want to get lost in the shuffle of everything else.
Now, hospital.
I would strongly recommend
that you do some independent research,
not just enter the closest hospital.
Make sure it's a 24-hour emergency facility.
Here we've got "UCLA Medical Center."
I know that's a 24-hour emergency facility nearby.
Really doesn't help you to list the hospital
that may not be open
or may not have an emergency facility there
because I don't think you have people going in
for regular check-ups during your shoot.
Underneath here, the phone number will also pop up.
And we have this other cool feature,
import a location you've previously used and save,
like the Santa Monica Pier.
There you go. Got everything there,
but we don't need that because we're not shooting on this day,
so we remove it.
Next up, we have a mini schedule
and this is a great thing to have on your call sheet
because it's easy to add in here.
If you build your call sheets on Excel
or some other programs, it takes a little more work to get
a really nice full schedule and right here it's super easy.
We've got page numbers,
we`ve got the cast you need,
can change your time,
say we think that's going to be later or earlier, whatever.
We can shift things around, of course, that changes other things.
We can also add - lunch.
And what's lunch going to be?
Well, we don't know,
but we know that vegan options will be available,
and people like to know things like that.
And we're going to say ...
lunch is at 12, right?
We are decided that. And then we'll move it to 12 in our timeline.
There you go.
Then you have your loadout, your wrap up
and a little special note there.
This is all customizable, which is really nice.
Next up, we have a section just for clients.
So, in this case, we're doing a spec commercial.
So, say, we have someone from a car company
that we're working with
and we'd like to make them feel special on the call sheet,
you know, they can come anytime,
they don't have to be at the crew call,
they could be on call.
Of course, we can show their details,
but we'll probably hide them for this Steven Bill.
Next up, we have talent.
Now, with talent, as you can see right now,
contact info is visible.
We should probably hide that.
Unless it needs to be there
because this goes out to everybody.
Maybe, in this guy's instance,
Jesse's going to have a special pick up
because he needs a ride to set
which happens.
Say 08:45, say 8.30 to be safe.
Need to be on the set at that time.
I would actually like to put an on set time for almost everybody,
and as you can see, it's very easy to do this.
And it's a great way
to just keep all the information on up for people here, for everybody.
We'll leave Jesse's contact info assuming this is okay with them
this wraps because he`s getting picked up,
so someone might need to call.
Of course, if it's not, okay.
Just as easily remove it.
Next up, we have extras and atmosphere.
This is a section where you're going to put in say
restaurant,
staff,
say we want 5, we`ll love at the 8.
They don't need to be there before the patrons, right?
8:30
and we'll wrap them at 9:30,
see how easy that is.
There we go.
Say we decide we don't need them,
just remove it.
Special instructions.
This is a great section to have
because you can easily add any department
and anything you need.
So we are shooting a breakfast scene.
So, I think, we want some breakfast food options
for a director to choose
eggs, pancakes, french toast.
Why not?
All those kinds of things.
We can add other notes,
we can add notes for days.
Every department could have a note.
Next up, we have an advanced schedule.
This is really functional because you can put just
like you have your mini schedule for the day,
you can put the entire mini schedule for the next day.
So everyone can think ahead
to what they're going to need to do.
Of course, if you don't want that,
then you can just not have it at all,
but it's nice to have the option of adding company moves,
meals,
how many pages these things are going to be,
all of that.
Gives everybody a sense of what the shoots going to be,
but we're not going to do it for this one.
Just remove it,
just to give you an idea of what's available to you.
Next up is the crew section.
This is where everyone
in the crew is listed with their own specific call time
and their contact info.
I'm going to hide the contact info for the director
and I'm going to say
8.30 is a good time for the director,
I`ll hide for the producer too.
He doesn't need a call time,
we'll just have them on call.
First AD, everybody else here looks good.
You know, one thing I like to do,
seems like hair and makeup,
an 8:00 a.m. call when Talent isn't called
until 9:00, just doesn't really make sense.
I don't think they're going to need an hour to set up,
of course, if they do, come at that time,
but I would say the 9:00 call, maybe 8:45 is fine.
No way, you're not wasting too much time with them.
And everyone appreciates, if you take the time to give
them a specific call time based on their actual job.
They feel recognized, value.
Can add some crew,
so maybe we wanna have our editor
and assistant editor on set for this day.
Add two recipients, and they will appear,
in a post-production department with call times.
Now, they don't really need a call time for editor,
but say we want the assistant editor there 10 or 9 start shooting.
I can have some contact info, why not.
Can continue to add crew, we could put a page break here
like we talked about before, and then down here,
we have an extra list.
This is where you can hide extras.
Extras list will be hidden
or can show them.
Same with their contact detail.
Details about when we need them, you can add them.
Then down here we have a little spot for walkie channels, which is great
because your cruise going to want to know what channel everybody's on.
Down at the bottom,
last but not least - attach files.
This would be a great place to attach sides,
if you want to do that.
I think it's a great opportunity to always attach a map of the location.
People will have a link to the address
of all the information they need, multiple phone numbers,
but there's no harm, including a map.
Do here. Just rename it.
Map for Philz.
Save. There we go.
Next thing we can do is preview the call sheet.
Just like we saw initially before we started editing,
but now with all the information,
we added the links, phone numbers, like I promised.
Estimated wrap.
Up here we have, weather, and sunrise and sunset.
We didn't have to enter that or look it up.
Just came, magically.
Everything else.
We had some information with their contact info.
Our notes.
And we have our map.
Here's another really cool thing. Very useful.
We can check out a mobile view.
So when we send out the call sheet,
if someone opens it on their mobile device,
they are going to see it, just like this.
Most important info up top, call time,
where, when, at your locations down here
with links, with phone numbers.
Got your schedule, which is really great.
Everyone can have this on their phone all day.
Talent and because we hit contact info, not available there.
Special instructions are available.
And so when we do have contact info, it`s just that easy.
Email, text, call for anybody who contact info was included for.
Also,very nice walkies, attachments,
and a PDF.
Pop over to the email view same deal.
Now, this is really nice.
You can confirm receipt of the call sheet by email.
We will do a tutorial video on sending, confirming call sheets.
There's a lot to look at their and to go into.
You can see, you can view the maps here, which is nice.
Got a private note, another thing we can touch on in a separate video.
Here, it says "Don't reply with any questions or comments" just go ahead
and email that address, and that's great
because that just happens
when the email goes up here, you have to specify that.
And then last, we have the text view.
So here you go.
You're going to get a text that tells you exactly
what time need to be there, because no one has any excuse
for not getting the call sheet, not knowing the call time,
they're going to get it a hundred different ways.
Well, not a hundred, but enough.
Then over here, of course, you can make a PDF.
This will take a second
and there we are.
Really a beautiful professional-looking call sheet.
You didn't have to do all the work.
You really just had to enter the details, really nice.
Thanks for watching.
Hope you learned a little bit more about making call sheets.
If there's anything specific you'd like to see us dive into on more detail,
please comment below.
If you want to see the next video in a series about call sheets,
click subscribe.
And as always happy shooting.