Hello everyone and welcome back to the keep productive YouTube channel on today's feature
We're here on asana and we're going to be intentionally demonstrating to you the new list layout which are available
through asana
Will actually be playing around with some of the custom fields and how they work how it compares to some of the other project management
applications and we're also going to be diving into a few of the other updates that asana has
Released over the last couple of weeks and if you are looking for a full asana at all
Then you can definitely check out the 30-minute feature that we did and we'll make should include it in a link in the description
So if you're looking at a 20-19 full overview of the basic asana plan
Then you can get that there. We are planning to do a premium asana feature very soon. But as you can imagine
Let's dive in today's video. But before we do that a little word from our sponsor
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Okay, guys here we are with the project templates and and before we begin I just wanted to shout this out because obviously this is
Pretty attractive as a way to start a project. So if I go back
You want to start a project you just hit new project. And as you can see here, you have a range of project templates
So what's quite good is you can set it to the various different?
Sort of layouts that you traditionally have like marketing product. In this case. I could choose marketing and it would bring up some common
Layouts that might be suitable like a content calendar an event planning and maybe marketing
Project plan and as you can see below you've got a little bit of a preview like list layout
this is mainly going to be the list layout that you're gonna be utilizing and
For example with creative requests that's going to be bored because that's a very visual
Experience that you want to manage and you can obviously change you can go to HR
For example here. You can see a range of different things like company
conference agenda grant tracking
Interview questions, um, you could have all here but we'll come back to this because I want to showcase
What a working list layout might look like to you but we're gonna go ahead and start a blank project
So obviously when you create a project inside of your asana, you get to give it a title new applicant tracker
and
You can use a description if you want to so we're actually going to utilize the list view
Um, and why don't you just keep it public to Francesca?
Obviously, this is slightly different
If you're on a basic plan, you won't have the option to change the timeline for example, and you won't have the option to
Privatise do certain project members
but if I went to private to project members I can and
As you can see it's taste a little bit of time to load up
But you do have that new Timeline view which I'm sure will touch on in another video
but it's actually one thing that a lot of people like so for example
What you can start doing is adding tasks down here and it's not just tasks. You can add you can add what's called
sections so you could say here you could you know applied people who have applied and
You can add a section here. Who?
interviewing
So as you can see these sections help you to separate some of the work
it's very similar to the groups function inside of
Manda comm and other experiences have this within it
But if I wanted to I can add a task and let's say I'm interviewing Chad
Wells
Who is an interview candidate? And naturally? I can open up the details there and find out you know, for example
What stage is in what section it's in?
and that actually helps when it comes to the board view because once you are adding these sections
They essentially equate two columns and you can move people across the relevant statuses
so one thing that you have inside of the basic asana plan is
The ability if for example you I want to add an assignee to the task
So for example I could assign myself to this person
I'm interviewing Tran wells and a date you can add a due date for example the Thursday
But obviously you can ascend and descend the order but this is where the premium comes in handy
So all you have to do is go up here to add a field now
This is similar to what many of the other applications I believe is n KITT
Does this notion does this is a way to add new properties and and make it a bit more customized when you're trying to track
the process or importance of a candidate
Okay guys, so there we are if I wanted to add it to the library you can do so there
so for example
if I go ahead and create that as a field you can now see that pops up there and I can give this interview a
Rating now, for example, I might want to say actually, you know chadwell's is a wild card I can add another field as well
So you could use this numbers field as a way to calculate and maybe how many years experience they have
so for example, I could have years experience and
You could give yourself the decimal places and that could be anything in there. So that's quite handy
So you can actually be like, okay, you can do it based on two decimal places
But in this case, we actually don't need that actually maybe one decimal place
So if we go ahead and create this new field, I could say okay chad has two and a half years experience
So you can start to get my beer of how well
He is experienced. So I really like the way this is laying out. It's very simple
Obviously I can go in and see more details if I want to and I can see all of those fields they're available
Now this is very similar to the custom fields that are available through
Trello say but what I quite like about this is you have this in a really attractive
simple view now if I were to go over to boards
You can see here that obviously it sets it based on what we created before the sections
But you can go up here to the fields and you could have the fields on or off
So for example if you want to you know
see the details like whether it's a wild card or whether how many years experience they've got you can have
Those all on which is very helpful. You can also go up to sort and you could sort it based on obviously due date
assignee
alphabetic order or years of progress
So for example, you could see and be very specific about what do you see?
so this is something that a lot of people like to be able to go through the list view to
The actual board view and actually see that now if you are
Able to you can go back and what's quite nice is if you want to see the fields
From what project is associated to you can add a project to it. You can add a tag
So once you go to that fields, they will obviously work across the different layouts, which is handy
So if you dock one off one, then the other one will show up
with that same experience
so the one thing you can do is if you want to save a layout as a default you can
Have that there and obviously that will help you come back to the default
Later, so that's a very useful way to come back to that
now if I want to I can use the Timeline view to get a picture of
Where and when I'm interviewing this candidate, I can even go across multiple dates
Which is something I know obviously a lot of people want to do when they're interviewing
This is have them across multiple dates. And as you can see this list view changes along with that so it will go and
maneuver between the 24th and 27th of October now
This is really easy to add more and more details. You can add section headers and even milestones targets that you want to reach for
Your success in terms of this project or campaign. Let's go and see some of the pre created
project templates that have this list being utilized
So let's go to the new project and let's stick with the same theme of H R
So let's go ahead and let's organize a fundraising event planning now as you can see
You can actually see what available features are inside of your package
So in premium, you actually have you know
All of the views the list the boards - kind of calendar and the custom fields and this is a preview of what you will
See and if I go ahead and create the project, it's all laid out for me
I can actually begin assigning something to someone and a due date which is typical and
Also, I can actually use the proposed budget which for example could be
$3,000 say and I could use the priorities here
so the one thing that I've not noticed is whether there is a way to see at a
Running total of the information. I in app site notion you can see this some and
Maybe the count of each of the I don't know independent fields
Like how many highs there are how many rows there are?
But that's probably something they are probably looking to add as they grow this
There and there is a send feedback button there. If you do want to find out more details about that
So guys that was a little bit of an overview of the ListView now
You're probably wondering what new things have asana got out
now if you want just before we roll into that if you want to take a look at what the old look look like to
Include a guide in description below. It's very similar to things like click up and Monday comm there
it's aiming at this grid like structure to help you to organize now asana have also released a
automations feature allowing you to produce
Rules for each of your different projects or even boards or lists and help you to manage some of the smaller processes there
So include the article about that below inside of this list you update
They also included updated CSV importer that helps improve CSV imports into asana projects
The sub task visibility has also improved as well as inbox
filters for drilling down on what you want to see inside of your inbox that comes into terms of
notifications and a slightly polished off iOS application
I will include that link and that blog post in description
But you should have this new list view this new platter free list view available from the month of October
so guys
I really hoped you found some value in this and please do let me know in the description below
Or comments below whether you have any questions and I look forward to some of your thoughts on this new
Asana list for you, and it is a big. Thank you and I'll talk to you guys SuperDuper soon. Cheers, everyone