Hello everyone and welcome back to another video it is Francesco here
So in today's video what we're going to be doing is taking a look at ToodleDo now
This is something that the community been asking me to review for quite a while now
Managing to get round to it today
I'll be reviewing the web version so if you're someone that's brand-new to channel make sure to hit subscribe and use the
timestamps in section below
to
Guide you through this resource will if you want to you can skip through
I'll be using ToodleDo free version, so if you want to
Upgrade I'll probably do a separate future which are included inscription below about the premium so as you can see here
This is the web layout and you'll probably have a few questions trade away
I would say the designing and the experience is very similar to Remember The Milk, but also
remember the milk
Sort of before they made some of the big leaps forward this design is actually
I would say very dated. You can see here that it doesn't have any sort of
Flashiness to it. This is the task view so this is the one that you land on when you get started
And you of course can start your account straightaway so up in top right hand corner
I've got access to the entire panel sign of stuff
You can see that. I've got a username and also an email and also information to upgrade
I'll include some information near the end if you want to find out about what the pricing is like etc
So there's a couple of things that you should note you've got organized so you've got the ability to organize into folders
context defining detail to a task goals location tags
Files is gonna be locked Clair elaboration and alarms and reminders all locked under premium
So also on this Ryan's and you've got to add tools, so you've got scheduler. I'd start istic s--
mobile apps social media import browser plugin and third a pony and a couple more
Which we'll go through in a minute now here
We are with the sort of main setup, and you see down here that I've got my tasks
Or tasks so that probably would appear all of the items that you've got assigned to you
you've got starred and HotList, which will give you an outline of your most important tasks and also sort of like a
Sorted into recently added completed our modified. So you can see here plan desserts for wedding
So you can click into the item?
You can modify the actions here as you can see it's not really that like intricate
I would say in terms of its design, so you can modify the folder layout so I've created a folder already called wedding
You can modify the due date so for example if I was like okay
And it push this one a little forward
Then I could do that one and it will appear in 30 of my if you can see there's a slight color change
You've got repeat as well, so I'm not gonna have a repeat for that one and a priority level
And there's there's actually five priority levels you got negative one zero all the way to three
And I'm just gonna move out into high because I haven't done it yet on
This left hand side you can add any notes
But the great thing is you've got a thirty two thousand word limit to it or character limit in to some extent which is massive
and this will give you the ability to start the item now you can view start items just by pressing this one and see a
certain
Layout here
Now when it comes to adding a task pretty quickly
You can do that quite rapidly as well and something that I am still learning about
Is all of the sort of abilities in terms of short natural language so for example I put
Go
Yeah, go ice skating. You can see a couple of the when you get inside a couple of the smart and tips comes up
So you can use the slant for the folder you want to put in so I want to put it
Put it put this in hobbies
But maybe not this case or you can even add it in the context or tags using the same salon and also add to a
Date so for example. Let's say I'm going to my skiing tomorrow
yeah tomorrow and
You can see a due date comes up perfect. I'm gonna put it in my hobbies folder
Which I haven't actually created yet, so I'm not sure it will appear in the item, and I'm gonna add a context of
I think
Too high so I'm adding the priority. Level was high so if I hit enter on that one. You can see that
This one didn't copy over because it wasn't created so only works with things that have been created
But I can quickly add it to a folder in this case. I've only have wedding open
So it's gonna go there now in terms of sorting. You've got a host of sorting options. You've got ability see tax details
Close any dividers view stuff in
multi-line view
But you can have it in grid view too
But I think actually looks better and multi-line view
You can actually see the details in terms of when it's to printing and sorting functionality at the top
Also, the negative priority and in the future, too
So you can hide and show them so it's pretty cool in terms of actually getting
Tasks, and I guess a my thing to quit quick aunt is quite a nice function something I didn't actually expect when I was getting
Started now if you do want to add an odd sauce there you can hit this
It's a task button at the top which will allow you to give
More items, but if you want to add multiple ones
All you have to do is app to add all of the items so it's example
Let's say you made a a gender or you made a list of tasks inside of Evernote, and you had it
Then you paste it that means that it be able to import them all and you can give it all of the lovely
Itemization as well so for example. Let's say you had loads done or three. Let's say
Feed the cat
run 5k and
swim a mile
You can add it all to the same folder you can even create a new folder from here
So I'm just go not sure white feed the cat would be in hobbies
Actually are they do did there give it no repeat and give it a meeting priority
Then I'm gonna hit save and as you can see here. They've all appeared really really nicely
inside of this view so that's quite a nice addition
I'm so if you hit and task in you can also import into our tasks from CSV
Excel X
a json text import
iCal import and even though palm pba
Import which you cannot see many people using or a backup restore from a previous account and as you can see
It opens them up when you have them when you import them up
But of course when you get back to them you can see them all like this so that's the greatness of that
Quick add functionality, and that's quite helpful now moving on to this left-hand panel. You've got folders
So this is where you can all don't organize all you it's essentially projects to some extent all of the projects views
And that's pretty much where you can play with it. You've got quick and task as well at the top there
You've got the due date availability so any overdue ones all the trim actually went, so I'm going to take that off
They go it should have gone, but you can change that in settings and of course you can see the next 30 days, okay?
They're all my items there you can also see this calendar view actually
add tasks based on calendar events or actually skip ahead to a date which some people like I think tick tick is one of the
Leading resources here for that but doodle Luden's quite a nice experience
So you can jump to today just by that but you can jump ahead and add all sorts there
Now you've also got and the priority on waiting as well, so you're adding all of this context
and it's becoming all available in there's left hand side and
Any join tasks or assigned by a you know from myself or?
Assigned to me which is helpful. I can also search as well using an advanced search and they have quite a lot of rulings
It does the one thing I'd say is that toodle-doo looks quite complicated
But that's just because of the design
Something that I think if you're okay with the sort of classic look then that's absolutely fine
And of course all of the applications look like this in the past so that's the TAS sign of stuff
I was pretty impressed when I was first checking out toodle-doo that they don't just have that and they have the
Note sign of stuff so you have notes dr. Lulu calm
And you can start adding notes, which is very very handy now it supports HTML tagging all of the
a
Ul new listings etc you can run up to 64,000 words and one you can even timestamp it
and then add that changed the title prints duplicate and
Believe Nats add it to a folder to which means dead you can store
You know folder items along with your tasks, which is very helpful
So I want Save Changes on that one, and I can see in folder view that that appears
So this is a nice addition something that a lot of toodaloo users like to have notes and tasks alongside each other but again
That's just something they've added now. They've also got this function called outline
essentially outlines are like
Almost like templates like hierarchical structures that you can you know start a blank outline so for example. Let's say I
Wanted to create a outline for in agenda you know agenda for meeting
That's not how to do it kick off
meeting and then you can
Indent stuff based on that sorry. I'm not doing it right
You can start tasks just below it
so if I was to add okay kick off meeting and the first thing I want to do is organize a round of
teas
I'm not doing it, right
But you can indent so there we go move right
And etc etc you can create your own structural layout and from here
You can actually search your outlines, but this is actually a nice overview if you want to create a new outline
It's easily done at the top
and you can just view it you can also add tags and note to that and
modify all of the
The actual collaboration functions of us, so you have covered to do loose description for that you can also
import or export
stuff like that and also view it as
Presentation mode - so that's quite a nice addition to it so here. You've got a bit of a better view
You've got tasks notes lists those lists is the additional part?
Lists are essentially you know
As we create week shopping list for anything like that so if I wanted to put oranges
Cake
Apples you can start to see that once you add a few items you can edit the columns so for example
Let's say I wanted to have
shopping items and
That's tasks so I can add another item say for example
currency, yep price of item
Shopping item so you can see once you do that and it will appears so for example. I'm going to put three pound
two dollars
It's all in dollars
Throws me off a bit here, and you can start seeing the sum and the average that's pre created for you
but in terms of the columns you can add pretty much anything on a check box a
date a date and time duration email icon lists notes numbers all the way till four decibels a
number of integer an integer
Percent phone number rating star tags text you are out here
So you've got a whole host of modifications very similar to some extent to the way that notion and a couple of these
Routine apps are helping out so one of the things that you can do as well is create habits
And that's really easy they give you a host of pre created habits so for example hours of sleep and you can base stuff off
Quite an intricate sort of formula, I'm just playing around with this the other day
And you can modify the schedule to start off with so for example if I want Monday Tuesday Thursday Friday to be my exercise day
You know you get Stan of negative streak when you don't do it in a row and you can see this link
Helps you to plot albums
And there's a simple tick X and know if you I haven't done it
So it's quite an easy one to get started with let me show you how it is to create a new habit
So if there's an apple let's say, I want to
meditate
And I want to have maybe I want to have five star meditations every single day
And I want to shed rule them for every day except Monday and Fridays
I'm not really sure you can add a reminder that - if I start this one and you get this sort of you
Of the meditation one which is quite helpful
And you can actually rate the meditation per one so oh
Yeah, there we go this the so I've got it tomorrow, but it will appear
It's a schedule
And it will give you a breakdown so you can start with numbers and you can also do that with
Information like that so for example if I put if you had eight hours sleep
Let me just go into that okay add eight hours sleep with that day
Seven hours there and six hours there you can start to see it graph
That's been built for you, which is quite a nice addition, and it gives you you know positive points based on that rating
but actually didn't don't think it gives you a
Specific one you've also got inbox of them here, which you can
Official I so for example meditation will be a completed but inbox needs to be done
So that's quite a nice addition, and they were guys that's like a nice overview of the core functionality
And there is a few additional things
context
Once I go on context. I can start adding more context points and which is quite nice if I wanted to
That's quite a nice addition goals. I can set a lifelong goal a long-term goal short-term. Goal. Which is quite nice
That's really nice additionally I can even add a location
based on
The items I'm doing which is quite nice
tags
Which can be added automatically?
And files as well
But of course this is on the upgrade which I'm going to go over with you here
so in the basic sign of stuff you get
Pretty much all of what I mentioned
-
You have a limit on lists of 30 items a limit on outline per outline per list
Five habits simple alarms one week history to support tickets, but wood silver. You've got sort of a silver
Gold platinum set up the silver for $20 a year
Which is reasonable collaboration subtasks of course you can do some tasks there graphs a scheduler, which I will explain in a sec
100 items 100 items 20 Hut habit
Customizable arms to your history and there and you can support that
Now you've got gold which is a most popular plan which adds an additional 10 gigabytes of file storage
Tasks attachment which is quite nice
And you can build them nearly for 30 thoughts so about the same price of todoist and most of the other resources
Or you can build a monthly which is quite
good for 4 dollars
So you're saving a bit when you go on the yearly building
You can start a 49 free trial - they also have platinum, and this is a gift small for more teams
It's just upgrading it to 50 gigabytes
And unlimited actually no. It's not just unlimited you get a service level agreement as well
99% 99.9% uptime SLA
So it's a pretty strong set up, and that's $89 per year so so far. I was pretty impressed by the likes of
toodle-doo
One of the other features that they do have is this scheduler
Which let me just give it a read because I want to sort of understand it
There's something I didn't actually check out before the agility is useful for when you are feeling indecisive
Or don't have any energy to be motivated or as productive
it could be all you need to do is specify how much time you are available to work and
Doodle-doo will tell you what to do it analyzes due dates priorities timers?
Then time estimates last modified dates and other characteristics
If you have three hours time you'll pick the tasks that are most effective during that time so it's quite a nice addition again
That one is available in silver or anything above so guys
Hopefully that was a nice overview of all the functions again toodaloo impresses me yet
The design is something it definitely lacks, and it's got a couple of apps available
Their mobile apps let me just double track with that one
I know they have an iPhone app which I'll be doing a review on very soon
They have an Android app Apple watch, and if you view
Third-party integrations as well. They've got a move-on website too, but again the design is very very similar
I'll probably do a separate review on it, but something to probably not run home to the parents about
Just before we go guys. I had a lovely email from a Frank who is a another productivity
Well, I'm not an expert, but he's more of a productivity expert in the sort of education space he did a great
future on this and times an audio
Overview of how he uses it and a blog as well
So I'm going to plug in description and sort of play a bit of the audio now
So hopefully he'll give you a bit more insight into how he uses it how he synchronizes tasks, how it's Keith gets things done
So guys hopefully out gives you a nice overview
let me know if you've got in comments in description below if you don't subscribed it hit that subscription button and
If you want to drop me a message. I'm always available to email anyone guys
Thank you so much for stopping by we have a great week Keep Productive, and I'll see you guys very very soon. Cheers