- Congratulations, you've made the important first decision
to start using a password manager app.
And now you're doing your research to understand
how to get it all properly set up.
That's what I hope to do for you here.
We're gonna walk step by step through the entire process
of downloading a password manager app,
creating an account, setting up your vault
and then using the software the right way
to increase your online security.
(upbeat music)
(air whooshing)
Welcome to AllThingsSecured.
My name's Josh.
And since I have to choose one piece
of security software for this demonstration,
I'm gonna be showing you the one that I use personally
which is 1Password.
There are plenty of other great password managers
on the market I realize.
And even if you're using something different,
you'll still probably be able to follow
along with me in this tutorial.
I use and recommend 1Password because I like their apps.
I like their 2FA integration that I'll explain in a minute.
And I like the family plan,
which allows you to have private vaults
for each individual in your family,
as well as a shared vault for everybody.
If this sounds like a good option for you
and you wanna follow along step-by-step right now,
go ahead and visit PasswordSetupGuide.com
which is an affiliate link.
It will direct you to my exclusive 1Password discounts.
All right, I assume you're ready to go so let's dive in.
(static music)
I'm gonna start us off from the very beginning
assuming you don't have an account.
So we need to create an account with our email address.
You can use any email address you want.
It really doesn't matter,
but you need to be able to get that email
because they're gonna send you a code
to verify the email address.
And then the next part is probably the most important part
in this whole process is creating the master password.
This master password is what's gonna be used
to unlock that vault on any device that you sync
up with your password manager app.
And it's the one thing that your password manager,
whether that's 1Password, Dashlane or whatever
does not know.
And because of that, this is what keeps you secure.
So it needs to be a very strong password.
One that you can remember obviously, but very strong.
It needs to be...
You'll notice here I deleted the shorter one
and created a longer one,
because I realized I needed something
that was more than 12 characters,
that had special characters, uppercase, lowercase,
all of those things, numbers.
And once you create that master password,
they're gonna be asking for your credit card.
You do get 14 free days with 1Password as a free trial.
But if you wanted to,
you can even scroll down and create an account
without giving your credit card if you'd like.
And then this last part is also very important,
they're going to allow you to download
what's known as emergency kit.
This looks very different,
depending on which password manager you use.
With 1Password they immediately give you this to download,
which I recommend you either keep in a safe place,
print it off somewhere.
This secret key is super important
and then you also need to write in your master password
so that if something happens to you
that your family members would have a way
to access all of your online accounts.
All right, now that we've created our account.
We have our online login.
We're in the online dashboard
and you need to go and get the apps.
If you're working on a Mac,
you wanna download the desktop app for Mac,
same for Windows or for whatever else
you're using right now.
And when you download directly from the website,
the good news is that you don't have to input
all that secret key information and your username,
all you need to put in is your master password
because it's going to come already preloaded
since you're downloading it from their website.
If you're downloading it from the App Store,
it's gonna be a little different.
You need to make sure you have that emergency kit with you,
so you can type in all of those numbers
or you can copy and paste it from your online dashboard.
After you've installed the desktop app,
this is probably what your password manager
is gonna look like.
It's gonna be pretty empty,
but you're gonna see on the side
that you might have an option for a private vault
and a shared vault.
That shared vault exists because I've used a family plan
and I can add other members of my family to this
and share that particular vault with them.
And I'll explain how to do that in just a few moments.
Within my own vault you can see
that I can categorize my data into logins, notes,
credit cards, identities, and a lot of other categories
that I can create which is entirely up to you,
what you put in there and how much you put in there.
(static music)
There are three primary ways
that you can start populating your password manager
with all of your logins.
There's the manual, there's the import,
and then there's the as you go method.
Now, if you're the type of person
who has all of your logins written down on a piece of paper
somewhere near your desk,
you're gonna wanna prefer the manual input method.
Click on the plus sign and click login.
You can name it whatever you want.
Let's pretend we're adding our Facebook account here.
And although there are a lot
of different database fields available,
the three most important that you'll want
to focus on here are the username
which is often just your email address,
your password and then of course, the website URL.
You'll notice that 1Password immediately tells me
that my password is weak.
And if you saw me type it in,
it's a fake password and it was in fact very weak.
But if this happens to you,
don't let that bother you right now.
This is something that we'll address later.
We will fix it, but right now what we're trying to do
is get all of our passwords and our logins
into the password manager app.
Now let's say you're already using another program
to manage all of your passwords,
perhaps it's Chrome or Firefox,
or it's another password manager app.
In each of these instances
there is a way that you can export all of this data
and then import it into 1Password
or any other password manager for that matter.
As you can see my Firefox browser which is what I use,
they have a menu item for logins and passwords
and then an additional item for export logins.
You may have to do a quick Google Search
to find out exactly how to do it
for your particular piece of software,
but everybody has the ability to export these passwords.
You can export this as a CSV file
and then import it into your password manager program,
review the data to make sure it's correct.
You can ignore any logins that you no longer need
and then click continue.
While it's importing,
You'll see that I'm assigning each column
to an appropriate label in 1Password,
and then ignoring anything else that I don't need.
Which is basically anything except for the URL,
the password, and the login.
Now with 1Password, you'll see that I'm doing it
here on my online dashboard,
but there's also the ability to do it on the desktop app.
You can just find import under the file menu.
When the import is done,
these new passwords will now be synced
across all your devices and browser extensions
so that they can start being used immediately.
Now, a side note here,
I would recommend that after you have successfully imported
all of these passwords that you try to remove it
from the places.
You don't want duplicate copies of all of your passwords
just floating around on the internet.
The final method for populating your password manager
is what I call the as you go method,
which saves each new login as you log into it.
The best way to do this is in my opinion
is to start downloading the browser extension.
This is basically just a little program
that gets added to your internet browser
like Chrome, Firefox, Edge or many others.
You can search the extension directly in your browser
or you can even find it in the 1Password online dashboard
where you can find get your apps.
With the extension installed and connected to my vault,
anytime I log into a new account,
let's use Netflix as an example here.
I'll type in my username and password like I normally would.
And then 1Password will ask me if I want to save it.
You'll notice in this case
that I'm saving it in my shared vault,
since Netflix is an account that I share
with all members of my family.
So putting it in the shared vault means
that everybody will have access to it.
This login is now part of my 1Password desktop app.
And if I were to log out of Netflix,
the program will now ask me
if I want to add the credentials that have been stored here.
And of course, yes I do.
(static music)
Okay, remember those weak passwords that we had earlier.
If you wanna go through and change some of these
to make them stronger passwords,
your password manager is a perfect tool to help you do this.
Unfortunately, you have to understand
that your password manager can't do this for you.
You're gonna have to manually log in
to each account go into your security settings
and then find the place where it allows you
to change your password.
What a password manager will do
is it will help you create a much stronger password.
You can do this directly inside the desktop
or mobile application.
Although I warn you to be careful here,
because you wanna copy your old password
and either just put it in the notes section here
or copy and put it somewhere else,
because you are usually required to give
your old password when you're creating new passwords.
You'll see that 1Password gives me a lot of flexibility
to create a password that fits my needs
in terms of length, characters included,
and so on and so forth.
Even the browser extension has a password generator
that you can see here that will generate a random password
anytime you need it.
For me though, I find it's best to allow 1Password
to recommend a new random password
as I'm filling out the form
and then click to update the login and entry.
(static music)
What I really love about 1Password is the ability
to create time-based one-time passcodes or TOTP for short.
This is a form of two factor authentication
that's usually done using an app like Google Authenticator,
Authy, Microsoft Authenticator or something like that.
While there are some security risks
to keeping your two factor authentication codes
alongside your passwords,
I find that it's just super convenient.
It also allows you to have a backup of your 2FA codes
which is something like Google Authenticator
doesn't allow you to do.
And that's great in the case
that your phone gets stolen or lost,
those codes are basically your lifeline
for a lot of these online accounts.
If you don't know what I'm talking
about with two factor authentication,
you wanna watch my video explanation here.
It's a super important security feature.
But for the rest of you,
let's go ahead and dive into 1Password
and see how to set this up.
Using Facebook as an example,
if I log into my account and visit the security
and login tab in my settings,
you're gonna find a whole section
on two factor authentication.
Not every online login will have this
but it's becoming more and more common.
On your mobile device you could add this using a QR code,
which is what you see on the left.
But here on the desktop,
it's just as easy to manually copy and paste the code.
On my Facebook login profile on 1Password,
I create a new field and choose
the one-time password option and then paste the code.
When you save this, you'll notice this one-time passcode
is now part of the login
and it changes every 30 seconds or so
which is exactly what it's supposed to do.
This code will now be available to you anytime
that you're logging in using 1Password.
(static music)
Quickly, since we're working with 1Password family plan,
I wanna explain how you can add family members
to that plan whether that's your spouse,
your kids, your parents
or whoever else in your family that you wanna add.
Most of these password managers that offer a family plan
give you five family members per account.
In 1Password I need to log into my online dashboard
and find the people section on the right hand menu.
I'll add my wife's email address
and no that's not her really email address,
and then click invite.
At this point she'll get an email from 1Password
giving her instructions on how to set up her own account.
And she'll be setting up her account
in the same way that you've just now
been setting up your account.
She'll just be a member of your family
and not necessarily the administrator.
(static music)
Now, you might've noticed when I set up my wife's account
as part of our family
that there was also an option for a guest.
Let's pretend for a moment
that you have a babysitter coming over
and you need to give her access to the WiFi
to maybe building codes, give her phone numbers,
emergency phone number contacts
and even maybe the login for Netflix or something like that.
What you can do is you can create
a separate babysitter vault specifically for this,
and then invite that babysitter as a guest
and give her access only to that vault.
Now, the downside of this is that this person,
whoever this guest is when they're invited
they will have to download and create a 1Password account.
There's just no way around it.
It's free for them, but still it's a little bit annoying.
But the plus side is that you have a lot of control
over what you share.
And then after you share it,
you can change or revoke that access at any time.
(static music)
Okay, last but not least, let's set up our mobile devices
which can be done on any mobile device,
but I'm gonna be showing you on my iPad
since it has a bigger screen.
When you first download the app
and most password managers are available both
on Android and iOS.
You'll need to enter the account details
and this can be done manually.
Or as you see me doing here,
I'm gonna scan the QR code
that I found in my online dashboard.
This will fill in everything that I need
except for that master password
that I'll have to fill out on my own.
You'll be given the option to set up biometrics
which is entirely up to you.
Again, I find it really convenient,
but for higher security it's often best not to.
You'll see that your vault is synced to the device
and now you have access to all the logins
you created such as Facebook
and that also includes the 2FA one time passcodes
that you set up just earlier.
The most important thing that you're gonna need to do
in setting up a password manager on any device
is to change the auto-fill settings.
This means going into the settings app on your device
and searching for the auto-fill option.
You may see multiple options here,
but you'll wanna choose your primary password manager
which might require you to confirm
with your master password.
And they're also gonna ask you if you wanna
have that automatically copy these one time passcodes
which I do but that's entirely up to you.
Now as you're using your device
and let's say you wanna log in to Netflix again.
Here's what it'll look like.
Do you see right here where it says the word passwords,
when you click here you'll either be asked
to input your master password
or as I set it up I can use my Face ID.
1Password will now auto-fill my log in
and all I need to do is just to click sign in.
Awesome, I'm so glad that you're making these changes
to your online security.
And I hope you realize that security and privacy
is an ongoing process.
No one piece of software secures you from every threat.
So for that reason, before you click away,
I have a free security checklist
that I'd like to give you that outlines
other important changes you can start slowly making
over the next couple of weeks.
There should be a little message you see here
that you can click on,
or there's a link to the download
in the description of this video.
And I put a lot of great security content that's actionable
and easy to understand on this YouTube channel.
So why not just go ahead and click that subscribe button?
I got some great content coming up
that's all aimed at helping you keep all things secured.