OK hello everybody my name is Paul Richards and today we are talking about the the AVbot which is a really
cool new bot for Slack, and I'm gonna go over what's Slack is, so don't worry
if you don't know what that is.
Let's go ahead and jump right into the show. So I wanted to briefly mention we've talked
about this couple times I think it's important we have an audio upgrade
im using a DPA microphone here, the audio should sound great for lack of better
words, its should sound really, really good. One of the things I mentioned is I'm little washed out in
my facial features and I'm gonna I'm going to just adjust the lighting really
quickly because it's all about lighting sometimes when it comes to cameras.
That should actually bring up my lighting just about right, always have to make a couple small changes right during the show.
So here we go. So we have an audio upgrade, we did a studio tour last week
so not going to do that this week but we went over everything on how we do our
live streams of virtual sets all of that stuff in that live tour. So definitely take
a look at that. But let's dig into the AVbot.io. So what is slack? Well, Slack
is a team management system it's the fastest growing business in history, so
it has become a team communication platform that businesses are coming to
in droves and so at HuddlecamHD we decided to create an AVbot for slack and what it allows you
to do is search and Add equipment, so its an equipment management system, it's a room
management system, so kind of a top level is a room, then you have equipment
inside of that room, and resources that are available to your team. So you can
use all of that and then it's also an AV resource searching tools, so you can search
for resources through this Bot, and we're going to in an example here show
how it works with a Zoom Room. So before we do that do I wanted to do a live poll and I
wanted to ask the audience just a really easy quick question which would
be where is the HuddlecamHD booth going to be at NAB as you can see in the top
right hand corner there, there's a little there's a little poll that you can try
and you can answer it if you want to. The options are either
South Hall, North Hall or Central Hall for the NAB Show 2016 in the Las Vegas
Convention Center. So go ahead, cast your votes and we'll see who is right and who
is wrong at the end of the show, but let's go ahead and get right into our presentations
So I'm going to do a live demo of the AVbot. So to the right of me over here you can see the AVbot
in a Slack channel. So this is slack, you know slack allows you to communicate in
multiple different channels and the AVbot has already been installed, so
lets just go here to AVbot.io, and I'll just show you really quickly, this is the home page. You can very
easily install this into your Slack channel by going to the
installation tab and then clicking Add to slack, a very standard add to slack
button, and then once it's been installed you can start using it in Slack. So I've
got a Channel called meeting spaces, this is kind of how it works.
The very first thing I'll show is you can do AVbot question mark and what
that does is it pulls up all of the various resources that AVbot can do,
all the different commands. The AVbot is a bot that is available in all
channels, so there is a /command, /AV bots you can type in any channel, and it has a very nice kind
of private or public messaging system. So if you're searching for things like this
Bot this search suggested for help that's private between me so that will
go away you know next time I log into Slack it'll be gone, which is good
because you don't want to have all your searches and all your things in Slack.
But some things are public and they're posted to the channels. So if I do AVbot
create, let's just do, let's say we want to do, let's say, Toronto Zoom Room. Well that
would post publicly, so you can see here we have created... we've got the... Toronto
Zoom Room has been created that's been publicly posted to everyone so they know
there's a new meeting space that people can go to and you can see here that it's
saying there's a couple different things that we can do what we can tell everyone
what the occupancy of this room is so I occupancy let's say it's 20
so this is going to update the occupancy to 20 and automatically updates the
default image but you can upload your own image of this room as well. So let's
so we've done that. Now let's maybe do add to locations, AVbot, update room
location, obviously it's Toronto Canada. Ok so we've done that now lets just do
AVbot report and what that does is it pulls up a report on the currently
selected room so this is what we have so far, we've got occupancy of 20, in a
location of Toronto, and we've got no description, no status, and no admin, no resources. So
we might want to add some of those things. So let's go ahead and add some of those. So AVbot update
room and then we will do... Lets do the description and we'll just say
meeting space in headquarters, obviously you can put what ever you want there. Then we'll do AVbot update room resource add, and lets
add a resource to this room, we'll just say webinar because lets say we have
the resource webinar available in this Room. One more thing let's do AVBot
update room resource add let's add just video conferencing because we want
people to know that you can do video conferencing in this room. So no we've added two
resources to this room. So lets do AVBot report and see what we've done. So... oh spelled that
wrong. AVbot report. Now we can see here we've got the occupants, we've got
description, we've got two resources in this room, video conferencing, and webinar,
and you know, we could have a status and an admin. So AVbot update
room status, and lets just say operational. Ok, and now what we might want to do is now you want to
start adding equipment to this room. Because this really is a equipment resource
audio-visual resource management. So let's do AVbot
add camera. Lets add a camera there. Lets do AVbot add speaker phone,
and we'll do AVbot add computer, and that's about it, that's good. So lets do AVbot report again and see what we have.
So now we've got three pieces of equipment, we've got a camera, a computer, and a
speakerphone. So now we if we want to add the actual model numbers to this, what we do
is AVbot update and we can see here that each piece of equipment is assigned
a unique ID for updating. So what we do is AVbot update, one, model, well say HuddlecamHD 20x.
So now the model of that has been updated then you can see that they're. So status
is working by default, if status is now not working if it's set to anything
other than working an email will be sent to the admin of the room. So lets do AVbot update,
two, model, and we'll say that it is a Intel NUC i7. So that's the model of the
computer and I'm not gonna do descriptions for all of this. But let's
do AVbot update, three, which was the speaker phone, and we'll say that the
model of that is a RevoLabs UC 500. So now lets do AVbot report, and see what we have
going on. So now we've got a room that's called our
Toronto Zoom Room, it's a meeting space in the headquarters, its operational
there's no admin, we could add that, but you get the idea.
There is video conferencing available, there is a webinar available, there's a camera,
a computer, and a speakerphone. So everything someone needs to go in there and just
know what what's available in that room so they can do let's say a video
conference or webinar. So now that's just the overall setting up of
a room but there's a whole lot more we can do. Let's say we want to list all
rooms right, so we might want to list
all rooms, and as we can see here this is going to print out a list of all rooms.
So we're using Zoom Rooms as an example, I've got Dallas Zoom Room, a New York
Zoom Room, a Philadelphia Zoom Room, a San Fran (San Francisco) Zoom Room, and a Toronto Zoom Room.
If I wanna look up a specific Zoom Room I can do a AVbot report San Fran Zoom Room,
and now this is gonna show me the report on the San Fran Zoom Room. You see here it's got
a camera, it's got a speaker phone, and it gives me that that full report
there. I can also search for resources. So let's say I want to do AVbot find
equipment, camera. Now to give me a list, it looks like all of these rooms
have cameras so that's great. So if you're looking for a room that has a specific
piece of equipment you can do that very easily.
Let's say want to do AVbot find a resource and we want to see which rooms have
the resource webinar, only two of them do. So you get the idea right so you can add
equipment, you can add resources, all searchable, it's all in Slack, which is
really ideal for anyone who uses slack. Once you start using Slack you wanna get
as much out of it as you can possibly and this is one way to do that.
So let's take a look back at our answers that we got from everyone on our
poll that we adjusted did. It looks like 50% said that the
our booth is in the North Hall and 50% as to the south Hall. Well our booth is in
the South Hall. So for those of you who voted for the South Hall graduations
that is exactly right, good job. And that's really it guys we just wanted to show off
what the AVbot for slack can do.
It's really a short webinar you know, if we don't have information to fill up a whole 20
minutes we don't bore you. Let's see where is our little our little clock
here. Heres our Huddlecam clock in about 13 minutes, so if there's any questions in the chat feel
free to ask and if not we will just wrap this webinar up. It looks like theres a question
here. How easy is it to import information into the AVbot? can we use a
CSV file? So currently today we do require that all information is
inputted manually. So one of the things you can do is if you have a lot of rooms
you can just copy and paste the codes, so you copy and paste AVbot add this room
add that room. So unfortunately if you have hundreds and hundreds of rooms, that
can be a little bit tedious, but once it's in there you've got a full
searchable database that's transparent throughout your entire organization, so
the benefits are great. Currently we don't support importing of any CSV files
or Excel files but I do think that we're gonna put that on the road map and I
hope that you know you get a chance to just use it and it definitely if you have a small
office, if you only have less than 10 conference rooms this will take 10-15
minutes to set up. If you have hundreds and hundreds of conference rooms it could
take a little bit longer but the benefits will most likely outweigh the
time spent doing that.
All right thank you everyone, thanks for joining. We are so happy to have you all
as part of this webinar. Have a nice day!
Enjoy it!