Google Keep at its most basic is
just for recording and organizing notes.
They can have a title, and then there's a
body. If you want to go shopping and
you just want to get some celery and
some and some lettuce. You're feeling
really health. If you go down and you
close this note, there it is. It's done. You
have your first note in Google Keep. Now
let's go back into this note. I'm
going to explain some things that are
going on here. You just left click on it.
It'll bring it back up into the middle and
make everything grey. It's saying that
we're focusing on this note. I'm going to
let you format it, but you can't change
the style of the text. It's not meant to
be a word processor. It just wants quick
notes. But, some of the things that you
can do with it that I do all the time
when I'm using it, is I can turn my
list into to a checkbox. When you go and
you accomplish some of these things, you
can just check them off. Then, they'll
move down to the bottom. If we had a
few more things on this list. If you
hover over one of the items, you get
these six little dots on the left. Left
click on that and just pull them into a
different order. Then the celery
belongs to the grocery so hover over the
six dots, left-click on it. If you take
this, and you move it over to the right,
do that to all the things that belong in
the grocery and your list is going to
look less cluttered. It's going to be
easier to manage. That's one of the
nice features that Google Keep has
that's built in. Now that we've
touched on the basics of creating notes,
we're gonna look at the different
options on how to create them. If we
go back up to the input box that says
Take a note, you go over to the right.
This is for the check boxes which we
just did, this is for inserting an image
which we'll circle back to in a minute,
and this is for inputting a note with a
drawing. Let's left-click on that and
it goes full screen to the drawing app.
I'm going to switch over to using my pen,
but you don't have to. You can also use
this with your mouse, but to toggle
between the two, if you go to the three
circles in the upper right hand corner
and you say Draw with touch,
that's going to allow you to draw with
your finger. If you leave that off, like
it is now, and you put your finger on
here and move it around, it pans the
screen. It's a little bit harder to tell
because there's no drawing on it. We're
going to go in the upper left hand corner
and we're going to look at these options
that you have to add a note. First,
we're gonna look at these three
different markers and what the
difference is. It's easy to think of
these as progressing in order. The one
on the left is a consistent, thick,
full-color marker, the one in the middle
fades a little bit as you draw, more
like a real marker, and the one on the
right is translucent all the time, just
like a highlighter. So I'm gonna take the
one on the left with my pen and this drop
down box is going to show you the
options. We're going to use it in red, that's
already selected, and we're going to do
it with this size. Let's come down to the
screen. That little red circle is a
marker waiting for me to use it and I'm
just going to say Hello.
We'll try cursive. When you look at
this, you can tell it's a consistent red
the whole time, right? If that's what
you want, then that's all you really need
to use. If you want it to look a little
bit different, let's go to the middle
selection, and I'll come down to the
bottom. We're going to say "Hello there." You
see this one just kind of faded at the
end. It was a little bit lighter.
That's going to look more like if you're
drawing on a white board. Then the last
one is meant to be highlighter. Let's
pick yellow so that we can tell and
we'll come down to the canvas and we
will just highlight the e in hello.
We'll pick an e in this and
highlight that as well. Those are your
three options for drawing on the screen.
Between the three of those, I think you
probably can find what you want. This
is just to put a background image on
them to kind of see how things line up;
to give it a little bit of texture. If we
just do the dots for fun,
it makes the screen look cool. It could
be kind of useful if you want to try to
draw straighter lines. You can use these
dots to align what you're doing. If you
don't like anything that you did, you can
either clear the entire page with this
drop down by the eraser or just select
the eraser and come down here. I'll
use my pen and I'm just going to redraw
over that. You see it selects the
entire line. This part in the hello
that I wrote all at once, if I tap on
that, it's going to get rid of the entire
thing. You also have a selector here if
you want to select an entire area and do
something with it. It makes a box. I don't
know how often you would use that part,
but let's say this is my note.
Because this is really useful
information, obviously everyone wants a
note like this. You can just go back
and it'll save your note and here it is.
If I click close right now, it'll just
consist of that. If I want to title this,
we can do that as well. Let's say this
is to do tomorrow. Hopefully I can read
it, otherwise I'm not going to get very
much done tomorrow. We'll go in the
lower right hand corner and close it.
You have another card. We've created
two cards. One by just typing and one by
using a drawing. There are some
features in Google keep that are only
available in mobile. I've brought my
phone up onto the screen and what I'm
going to do, let me use my mouse for a
second here, I'm going to use the option
in the lower right hand corner which
accesses my camera which wasn't there
on the desktop. I'm going to click on
that and then I'm hovering over this
receipt from FedEx Office. Simply
take a picture of it and it makes it
into a note on my phone. Now I'm
just going to click the arrow in the
upper left-hand corner to save the note
and then I'm going to go back into my
desktop because I don't see this option
my phone. The note has appeared here
because my phone's connected to the
Internet and so is my laptop. I'm
going to left click on it this picture
of the receipt and a hidden option here
that shouldn't be hidden because it
could be really helpful is to click on
the three dots. Left click on them and
Grab image text. It instantly
reads that receipt and it spits out just
about everything that's on it and it
looks like did a pretty darn good job. I
went to the FedEx store earlier today
because the laptop that I usually use
with the 4k screen is broken so I'm
shipping it off the Hewlett Packard to
fix it and this is all the information.
If you want to track my package, go for
it. So scanning in the receipts is very
helpful if you want to enter it into a
piece of software possibly or if you get
someone's business card you can scan it
in. Let's go ahead and close this note
now. You'll see it's an image and it
has the text showing on the card that
you just input. Another option for
taking notes that's on a phone, probably
a tablet, but it's not on the laptop, is
the voice. If you click on the
microphone, and you just say something,
it'll take that note as well.
It recognizes speech and it turns that
into text. If I press play, it also
recorded my voice for you, so you can
hear it. One more way that you can take a
note in Google Keep is to put a web
address in. If you find some
boots that you really want, let's copy
that web address. I just copied this text,
going into Keep, left click on take a note.
Put it in there and close it. It's smart
enough to create a card from it. If
you give it a minute, it's going to take
the title of the webpage. See, it appears as
women's boots here. It says women's boots
and it'll just make a note that easily.
When you go into search, that's one
of the items that you can just search
for if you think, oh man I I saved this
link the other day but I can't remember
what it is. If you just search for URLs,
and search for boots, it'll bring
that up. I went into Google Keep, I
put some different types of labels in
here, because now I've shown you how to
put notes in and we're going to go into
how to organize them. I just did all text
notes here just to not be distracting
and it was frankly faster to do it that
way. First, we're going to go over coloring.
I have some notes in here that may
apply to my job. I'm going to
color all of those green because that's
how I make money. Then I have some
notes in here for a hobby that frankly
uses my money so let's say that's red
because it's money going back out.
Then I have a bit of a shopping list in
here and so let's make that the color of
pizza crust, of course. What else would
you do? Then here's what I need to do
to undo the pizza which would be to work
out. It's going to make me sweat,
which is the color of water, and you can
just tell visually what goes where.
As I come in and look at this screen,
I've colored everything, but you can get
a lot more granular on how you organize
by using labels. If you look at the
left-hand side of the screen, there's no
labels yet. You can create them here. But,
the way I'm going to show you, I think, is
a little bit faster. It's not quite as
intuitive. You could also left click on
these three dots and add a label.
What we are going to do will allow you
to add multiple labels. At first, as we
discussed, this is work. Take your
mouse down and click on Create "work." That
just made that label. We're also
going to say that this is something that
you would read at night and we also want
to apply that label to it. We'll see
why in a second. So this is work and night.
If it were me, I would probably come back in
here and delete this text when you're
done just because it's ugly. We'll
leave them there for now. The AICPA
is work,
but it's a little bit more exciting so I
would say a I would read this during the
day. Click that on my mouse to add that
label. Clothes and socks is something
that I do at work, but I don't look at
that at home at all, I don't worry
about it, so that's just gonna stay at
work. The drill is something that I
want and it's shopping but the table-saw,
those are great, that's actually
something I need. Close that. I'll do the
hammer. Now that you have these tags in
here, and remember you can go back and
delete the text if you want if you find
that kind of ugly, just make it AICPA.
It keeps the labels. You can figure
out what you want to do at night and what
you want to do while you're at work
or what you should do when you're
working out. This is all driven by
the labels and having more than one
gives you the ability to really have
different views and different ways of
thinking about the same list. Now that
we're done with that, let's just go back
to the notes view which shows you all of
your notes and let's talk about the
ability to pin these. When you hover
over one of them, you see the thumbtack
in the upper right hand corner. If you
click that, or if you press it with your
finger, it brings it to the top. What
at least I use this for is to signify
your high priority items. You really need
to read about the AICPA today. Just pin
it to the top. You'll see at first. It
won't get lost in the details. Let's
just pin two of them. This is my
priority for the day. If I get through that,
then I can look into some of these.
There's two different things to do with
these when you're done with them. You can
archive them, which is similar to Gmail. It
just takes them off of your screen, takes
them off of your radar, but it saves the
label in an archive where if you search
for it later you'll find
it. Or, if you left click on the three
dots and you just want to get rid of it, just
delete it. Another powerful way to work
in Google keep is to create a Reminder.
If you want to buy a drill but you
know you're not even going to think about
it until next month, come down to the lower
left-hand corner and tell Google Keep to
remind me. I will just say next week.
Left-click on next week. After you
add it as a reminder, you can archive it
so it'll drop off your screen.
When it becomes next week, you'll get a
notification that it's come up again and
it will show in your notes. But, now if
you want to see you just click on
reminders, this will tell you when it's
going to pop up again. All of your
reminders will be here. If you use that
feature a lot, that'll help you get rid
of some of this clutter. If you
use this product a lot, you're going to have
30 notes. You're not going to want to
look through them all. Since this is a
Google product, the other thing that you
can do that works really well is just
left click in the search box type in
drill. You can find it this way. I'm going
to close that note. Let's take a look at
what happened when I left clicked in the
search box. If you don't type anything in
yet, it will allow you to search by these items.
That's all. Google keep is relatively
simple in that the interface doesn't have a
lot of options and that's what makes it
useful, in my opinion. If you don't want
something that feels like Microsoft
Outlook where you really have to manage
the dates and move things around all the
time,
check out Google Keep. You might like it.
If you liked this tutorial, and you
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Thanks!