Steve Dotto here and we are about toembark on a great journey, a journey to discover
if Sanebox is the right tool fo you to help you with your email if you are using Outlook.
Now I love Sanebox.
Iíve shown it to you in the past with Gmail as a backdrop.
Itís a wonderful email tool that helps you attain Inbox Zero by helping you filter all
of your email messages and making sure that the most important messages reach you.
It saves you time.
It makes you more effcient.
Sanebox is a great tool.
But Iíve shown it in the past using Gmail as a backdrop.
Sanebox works with every email client you can think of, inlcuding Outlook and so many
of you have written me now saying, ìSteve, I appreciate your help in getting to Inbox
zero but I really need help getting to Inox zero in Outlook.
Can you do something Outlook specific tools?î That is the purpose of this demo.
Now the challenge I have is Iíve recorded this demo several times already, trying to
get it published for you, and each time itís taken me about 15 minutes.
I donít think we should take 15 minutes on this.
I think I should be able to show you the main features and the reason that you should look
at Sanebox in about five or six minutes.
So bear with me while I try and blast through Sanebox and convince you that it might indeed
be a tool that works for you.
Now when you sign up for a Sanebox account, they will allow you to try an account for
14 days for free.
As soon as you sign up, you give permission to them to access your email server.
The reason you need to give them permission to access your server is so that they can
then go through I think the last 5,000 messages, sort them, discover which messages youíve
responded, which ones you havenít, which emails youíve never opened and begin creating
the rules that they will use to manage your inbox.
Take a look at this in email inbox right now.
This is my Outlook inbox in an uncontrolled state.
Typical of many of your inboxes, I have some 30,000 messages in my email inbox.
Itís making me queasy just loooking at it.
obviously, Iím not in any form of control over my email with 30,000 messages in my inbox.
I started the process, ran through Sanebox, and now letís go back and look at what my
Inbox looks like after Sanebox has gone through it.
Now it took Sanebox maybe an hour, an hour and a half to go through it.
They emailed me that theyíve completed scanning my email and now theyíve reduced the number
of messages in my Inbox down to somewhere around 400, a manageable number that I can
start to work with.
Now there are two sides to Sanebox.
Thereís the management console which weíll take a look right here.This is Sanebox on
the web where we go in and we control all of our different setting.This is how we set
up our preferences for Sanebox because depending on how you use Sanebox, youíll want to change
these settings.
Now within Outlookóletís take a look againóhere in my Outlook inbox, I now have several folders
that are dedicated to Sanebox.
So Sanebox will automatically move whatever emails should go into these folders to move
them out of my main inbox so that I can concentrate on my main email.
Letís go back into the Settings area here and letís take a look at how thatís all
managed and employed.
The first thing that they ask you in these Settingsóand Iíll blast through them really
quicklyóis can they connect with my social netwerk?
Donít worry that theyíre trying to connect with your social network so that youíll mail,
tweet out or post on Facebook that , ìI love Sanebox.î The reason theyíre doing that
is they want to know who you communicate with in social networks.
They want to download the list of users so that they can compare that to your email list
so that they can bubble all of the people who you should be in communication with such
as the people who youíre interested enough to be friends with or to follow in Twitter,
so that you bubble the communications of that to the service so that they honor those emails.
Continuing on in the Sanebox Settings are the folders.
The folders are really the heart of how Sanebox works.
Sanebox takes all of your email and puts them into appropriate folders and depending on
how you have Sanebox configured, you can have several or none of these folders turned on
as far as where they move email.
Youíre always going to have to have the same Later folder turned on which is where they
put email that they donít think is super important to you.
but then if you turn on or off these other folders, you can then manage your email in
increasing levels of ìhands on-ness.î Does that make sense?
But basically, youíre increasing the number of folders that youíre going to have to check
or youíre going to have to work with and are going to be able to work within.
You could make that decision fairly quickly yourself.
Bottom line is itís very flexible as far as how you build your own system of managing
your email.
Two really important and interesting areas here, the Sane Attachment and Sane Reminders.
These are two of the features that really convinced me Sanebox is an outstanding tool.
The first is Attachments.
In dealing in a web-based mail world where weíre so often checking our email on phones
and other areas, attachments can become problematic because theyíre often large.
Theyíre often large for a mobile device to deal with, etc.
What Sanebox does is it allows us to store our attachments in one of our cloud storage
devices automatically.
Iíve seyt up mine to sync to Dropbox so every time I have a large attachment, itís not
stored anymore on my notebook or on my desktop.
Instead, itís stored in Dropbox.
Meaning when Iím accessing me email from my phone and I need to forward an attachment,
I donít have the issue of having to download it and then upload it again.
Instead, I can reference it directly from Dropbox.
That is a little bit of brilliance as far as productivity is concerned.
The other is really my current favorite Sanebox feature.
Itís called Sane Reminders and it works very similar to a product that I love called Boomerang.
Boomerang gives us total control over our email by allowing us to move things temporarily
out of our inbox and then return it to our inbox when we want to deal with them.
The golden rules of dealing with email is you have to do one of five things.
You have to respond to it right away, you have to delete it, you have to archive it,
you have to forward it to somebody else, and the last thing that you do with an email is
you have to wait for some reason before you respond because you donít have all of the
information you need or youíre just not ready to respond.
Those are the emails that clog up your inbox and finally start to haunt you.
What Sane Reminders allows us to do is take those emails, send them out and say come back
into my inbox in two days when Iím ready to deal with you so itís not bothering me
now by being in my inbox but I know itís going to return.
Itís a brilliant additon to any productivity system and it works not just for sending emails
out but also when you send an email to an individual and if youíre looking for a reply
from them, if you havenít heard from them in a certain number of days, it wil remind
you that you havenít heard from them.
Sane Reminders is a great tool.
Let me just quickly show to you how it works because I think itís worth looking at.
Here I'm repsonding to an email from a friend of mine and what I do is in the inbox, the
CC or the BCC field, is I put in exactly when I want to see this email again if I havenít
heard back from Ryan.
Now when I send this, it will go if Ryan responds to me before the date that Iíve set then
nothing will happen.
But if he hasnít responded to me then this email will reappear in my inboc, reminding
me that Iím supposed to follow up with Ryan.
Isnít that awesome?
The last thing that I want to talk to you about is the digest.
One of the things weíre always going to be concerned about using a tool like Sanebox
is what about if they actually grab a message thatí s really important and move it somewhere
where I donít see it.
That is a danger and that is what you have to be diligent of, espeically in the early
days of working with it, why it takes a little bit longer to kind of get your system built
up.
But one of the things that really works around that is having a digest.
What happens is all of the emails that they move out of your main inbox, they will send
you a summary email with a digest of it that will remind you that you can go through, and
you can actually manage the email within that, but you can also quickly go through it and
make sure that itís being handled properly.
So any changes you make to how an email is handled in the digest or in the inbox, if
you draged something into the Archive, it will then move similar emails to the Archive
in the future.
Anything you do in the digest, it will start to remember and learn and over time, Sanebox
will become a better tool for you the more you use it.
Does it make sense?
Because itís going to learn your habits.
Itís going to learn how you d your business.
Itís going to learn the criteria that you work on and that you manage your email based
on.
Itís going to learn that and then itís going to reflect that.
So your investment in Sanebox starts out with time upfront, learning to use it but over
time youíre going to get much more return from it because itís going to kind of mold
itself.
Itís going to become a custom fit email solution over a period of time.
How much does it cost?
Itís not the cheapest and itís not the most expenisve add on that you can add to your
productivity system.
Most people are going to buy the middle of the range product which is called Lunch.
Itís $99 a year anf you can save even more money.
You can buy it for two years for $170.
After youíre taken the 14-day trial, if you like it then go and choose which package works
best for you.
But remember one thing: when you choose an email add-on, a tool like this that is going
to take time to return the full benefit, if you just dabbled with it and then jumped into
another system and try out another system and try out another system, youíre never
going to end up with an email system that works for you.
Pick a great email partner.
Sanebox certainly reflects one option in that space.
Try it out.
If it works for you, if you understand it, if you like the features that it brings to
the table then learn to use it more.
Invest your time in it and youíre going to recoup that investment I think many times
over out of it as far as time savings, control savings and ultimately being more productive.
I hope you found this video to be useful.
I know itís a lot shorter than the first ones that I made.
If youíre interested in another demo of this product, hereís the Sanebox demo that I did
for Gmail.
In this demo, I walked a little bit more through the actual enrolment and setup process.
So if youíre still intrigued by it, even if you are going to use it on Outlook, you
might want to watch this other video as well which will walk you through some of th other
features and kind of explain Sanebox from a slightly different angle.
I hope you found our video to be useful.
If you have, remember subscrive to our channel here and you will get first notice of each
and every new productivity which we produce weekly.
Iím Steve Dotto.
Thanks for spending time with me today.