Welcome to Office 2016 video number 9.
In this video, we want to talk about bulleted,
or numbered, or multi-leveled lists in Word.
Now, here's the PDF notes.
You can download this and read it.
I want to go down and create a brand new Word document.
I'm going to click on the blue W, I'm going to click escape.
All right, I'm going to hold Control, and roll to zoom in.
And we want to talk about the paragraph level formatting
bullet numbered or multi-leveled lists.
Now, when we use these-- we've already
seen bullets and numbers in this class,
we simply have a list of items.
But the multilevel list is interesting,
because it's a good way to organize topics and subtopics,
or categories and subcategories.
So for example, let's do the topics we cover in this class.
Windows Explorer, enter, PowerPoint, enter, and Excel,
enter, enter.
Now I want to highlight the first three paragraphs.
I'm going to use the selection bar.
Click and drag, and now we go up to paragraph.
And before we do multi-level, let's just click on Numbering.
Instantly, that gives us a numbered list.
Now, this is really convenient all by itself,
because if I'm at the end and I want to add something,
I simply hit Enter.
Now I can type access.
If I forget, like words should be right there, no problem.
This numbered list is totally updatable.
I click after Windows Explorer, there's the paragraph, right?
This is the paragraph level formatting, so I
when I hit Enter, no problem.
I can insert an item in the list, word.
Now I want to come up to Windows Explorer at the end,
and now enter.
But I don't want to keep this as the number 2,
I want to go in a level.
So Tab is the keyboard to go in a level.
Shift Tab goes back up a level, Tab goes in a level.
So that Tab and Shift Tab works in dialogue boxes,
multi-leveled lists, and when we get
to PowerPoint and have our bulleted list,
tab and Shift Tab will work, also.
Now, for Windows Explorer, I'm going to list file management.
Now when I hit Enter, oh, I have a new b for this sublist.
And I'm going to type examples colon Enter.
Now I'm on c, but I'm going to hit Tab
to move in yet another level.
So system of folders, enter.
Copy, paste, move, delete, backup files.
Now when I hit Enter, I can Shift Tab, Shift Tab.
Now, I want to do that again.
Tab, Tab to move in.
The way I do the Shift Tab is I hold Shift,
and then I tap Tab, Tab to move backwards.
Now, wait a second, I have too many bullets.
Well, now I can simply hit the Delete key
to pull that word paragraph up.
Now I can come to some other paragraph here,
Enter Tab to move in a level.
Excel helps us with two main tasks.
Colon, Enter, Tab to move in a level.
Calculations like payroll, Enter, and data analysis.
And then in parentheses, reporting.
Now, this is nice as a multi-level list,
because we have organized topics.
There's the main topic.
We go in, file management, and examples.
Tab in yet another level to show some examples.
Same down here with Excel.
We're organizing the topics, and the ideas, and concepts.
Now, if you don't like this particular 1, a, i, and two
little i's, we can change this.
Click in any one location in the bulleted list,
and now we can come up to the drop-down for multi-level list,
and I want to create or define new multi-level list.
Now, this dialog box is great.
There is nine different levels.
And like all of our dialog boxes,
when I click on a particular item,
there's a preview over here.
Now, for level 1, I can come down here.
I see there's the number style 1, 2, 3.
I want to keep that for the first level,
but notice there's the gray.
That's the automatic part that will increment the number.
But I want to click in this text box and backspace.
I don't want a period, I want a closed parentheses.
I already see my preview.
Now I click on level 2.
I want little i's.
Now, we see the preview right here.
The alignment, of course, is left.
We can align this-- that means how far from the margin--
by increasing.
And you can see your preview up here change.
I'm going to move it back.
We can also see the text indent.
That's that text right there, how far
it indents from the little i.
I'm going to increase this, and you can see the preview.
Now I'm going to go back.
So you can set the particular number
style, and your alignment, and text indent however you want.
I'm going to continue through the list,
changing this one to 1, 2, 3.
Period is fine.
4, I keep seeing the preview over here.
I'm going to do little i's.
5, numbers.
6, there's the little i.
7, 1, 2, 3.
8, little eyes.
You can define it however you want.
Oftentimes, we don't get this far in, of course.
Now we've set all nine levels.
There's our preview.
I'm going to come down and click OK.
And there we go, our new multi-level list.
Now that we have our new multi-level list,
we can use it in other places in this document.
If I come down to the bottom, I'm
going to create a list of categories.
Basic accounting.
And now I'm going to come up, paragraph group,
drop-down for multi-level list, and there it is.
When I click, now wait a second.
This is a new list.
I don't want it to continue from above.
It's trying to be polite, but that's not what I want.
So I'm going to right click.
And there it is.
Because this is a multi-level list, or a numbered list,
I can restart at one.
Click OK.
Now when I hit Enter and Tab, there's
my new multi-level list.
Now, at Highline, accounting 121 is our basic accounting.
Enter, Shift Tab.
Our next category is transfer level accounting.
Enter Tab, accounting 201, Enter, accounting 202, Enter,
accounting 203, Enter, and Shift Tab.
Now, if that's the end of my list, I can simply hit Enter.
And because I've hit Enter twice,
it assumes I do not want that list anymore.
Now, one other trick that's important
when you're creating a multi-level list, or just
a bulleted list, or numbered list
is how to skip, because remember,
that's a paragraph level formatting.
So I'm going to click at the end,
and I want some space in between without the the next number.
The way you do it is Shift Enter.
And look at that.
There's a new non-printing character.
That means please skip a line for this particular level.
Shift Enter.
Now, notice the paragraph mark is carried forward,
but those two non-printing characters mean please skip.
Now when I hit Enter, it adds the next bullet.
I often use that when I need some space
to insert a particular picture.
Now, one last thing about lists like this,
we might want to create this list as a style,
and use it over and over, in fact, use it in other Word
documents on this computer.
No problem with our cursor somewhere
in the multi-level list.
Here's the styles group.
We're going to click the More button.
And over here, it says create a new style.
Now, we have modified a few styles in this class, footnote,
bibliography, heading 1.
But here, we're going to create a style
from a bunch of formatting we've already created.
Now, notice our cursor is just anywhere
in this multi-level list.
I'm going to give it a name, my multi-level list.
And I definitely want to click Modify,
because here is the real power.
Now, for us, there's our name, but the style type, for styles,
you can actually create styles for paragraph, character,
both character and paragraph table and list.
Now, next video, we'll see a bunch more tricks with styles.
But now when I click List, that's what I want.
It completely inherits all of the correct formatting
for this multi-leveled list.
We could modify it if we wanted.
You, in essence, would have to do it
with a slightly different dialog box
than we saw just a moment ago.
But if you click down to the 9th level,
you can sure enough see that it's exactly as we had it
in our other dialog box.
Now, if we come down here only in this document,
I want to say, new documents based on this template.
That means for this computer, it will show up with this name
when we open up other documents.
Now I'm going to click OK.
Now, we want to save this document.
Document 1 is not a good name, and we
got to learn a great file management trick.
I'm going to hit the F12 key, of course,
and I'm going to drill all the way down to Word.
Now, what I'd like is instead of typing out the whole name,
I want to click on an existing name.
And the idea here is I have a certain naming convention
that I've established.
Now when I click on this, look what happens.
It assumes that I want that entire name down here.
Now, if you click Save, it will ask you if you want to replace,
and that's not what we want.
But here we go.
I'm going to click right after the 0
before the 7, and either I-beam highlight,
or I can Shift an Arrow, or we saw a keyboard Control Shift
End to highlight to the end of the Word document,
I can do that here.
Control Shift End, and it highlights all the way
to the end.
Now, I'm going to type 9, because this is
video 9, dash multi-level list.
Where do you want to save it?
What do you want to call it?
And save as type, that's all good.
I click Save.
Now I want to close this document
and check if the style is in a new Word document,
so Alt F4 to close it, come down,
I'm going to click on the blue W. Escape
to get to my blank Word document,
and I'm going to go to my drop-down
for a multi-level list.
And sure enough, that is beautiful.
I have created this list style, and it's
available in other documents.
Now, that's a perfect segue, because our next video,
we'll talk more about Word styles.
All right, we'll see you next video.