- In this video, I'm gonna show you
how to create a custom email in Google Workspace.
A personalized email address is one of the best ways
to stand out to your customers.
So let's jump right in.
I'm here on the Google Workspace landing page
and the first thing I need to do
is go to the pricing section.
You may be tempted to click this Get started button,
but you don't wanna make that mistake
because that's going to assume
that you want the highest, most expensive plan.
So do yourself a favor, save a headache,
go to the pricing page first, decide which plan you want.
I recommend Business Starter for most people.
Business Standard and Business Plus just give you
more Google Drive storage
and a couple other enterprise features.
But I think Business Starter
is what most people are looking for.
So I'm gonna click Get started on Business Starter.
Now here you're gonna fill out some basic information
like your business name and how many employees you have.
Now I'm going to say Just you.
And, even if you have multiple employees,
I would just say Just you right here
because I'm going to show you how
to add additional users later on.
And depending on how you answer this,
it may tweak the setup process.
I'm gonna click Just you, and click Next,
and then fill out my first name, last name.
And the current email address is basically
where you want Google to send information
about Google Workspace.
So you can't use an email address
that is on your domain name
because that's kind of like a black hole.
You can think of this almost like a recovery email.
So I've actually got a Gmail address
for my business that I'm going to enter,
and this is where Google Workspace
can send me account information.
So now Google is asking, "Does your business have a domain?"
And a domain is basically
the website address like example.com.
In my case, I have craylor.autos,
so I would say, "Yes, I already have one I can use."
If you click No, I need one,
Google will give you an opportunity
to purchase a domain from Google Domains.
And this is fine, they have competitive pricing.
Or if you'd rather use a different registrar
like Porkbun or GoDaddy,
or you already have a domain at one of those places,
you will click Yes, I have one I can use.
So that's the correct answer for me.
I'm going to input my domain name and click Next.
And Google's just gonna confirm
that this is in fact the correct domain name, which it is.
So I'll click Next.
Now we have a decision to make
on if we want Google
to send an email to new workspace users with information,
instructions about how they can get started.
I don't really want this, I'm gonna say, "No thanks,"
but it's totally personal preference.
If you click OK, it just means
that Google's gonna send some emails to your users
to help them get started.
Now we've reached the point
of creating our first custom email.
The username you enter here
is going to create an email address @yourdomain.com.
And this is going to be the master email
for Google Workspace.
It's gonna be the super admin.
So you could create this for yourself
if you want to be the super admin,
or if you want a dedicated email address to be the admin,
maybe you would want to put admin or web admin or info.
It's totally up to you.
I'm just gonna put christian.
So this is gonna create christian@craylor.autos.
And then I have to put in a password as well.
I'm going to tell Google that I'm not a robot,
and Agree and continue.
Now, since it's a new account,
Google may ask you for a text verification.
Last time I stepped through this process,
they did the same exact thing.
So if they do that, just go ahead and put in a phone number
and confirm the text code that it sends to you.
Now we're being asked to agree to some terms of service.
I'll click I understand.
And here's where Google wants us to review the payment plan.
And this is why I said to go to the pricing screen
'cause if you just click
that main Get started button on the first page,
it's gonna put you on the highest plan.
Thankfully, this is the plan I want.
I'll click Next,
and then I'll have to put in my address
and payment information.
I've been input in my payment information,
and I'll click Agree and continue.
And now I can click Continue to setup,
and connect Google Workspace with my domain name.
We've been taken to the admin console
and this is where we can create users and manage everything,
mess with settings and permissions for Google Workspace.
So I'm going to click Next.
Google is gonna have all these popups teaching you
how Google Workspace works.
Since this is a tutorial, I'm going to close this,
but if you want to read these popups in your own time
as you go through the setup, that's totally fine,
but I'm just going to close that.
And then this is really where we get to the setup process.
This is where we're able to connect Google Workspace
with our custom domain.
They already have our domain here
from earlier in the setup process,
so I'm going to click Protect.
Now depending on who you use
for DNS management for your domain,
this step is going to look a little different.
I use Cloudflare.
I've talked about it many times before on my channel.
I highly recommend using Cloudflare for your domain.
It's free to use.
I've got a tutorial you can watch on setting that up.
I'm going to assume that you're using Cloudflare
and you already have it set up
because that's gonna
make the Google Workspace setup a lot easier.
But if you're not using Cloudflare,
this process may look a little bit different.
So I'm gonna say, "I'm ready to protect my domain."
And then this is gonna have us sign in with Cloudflare.
And this is why it's so easy when you use Cloudflare
because I can click Sign in to verify,
and then I don't really
have to do much with the DNS records.
Once I've signed in with Cloudflare,
there's a popup to authorize
the DNS records to be added automatically.
So you can see there's no having to copy any records,
or manually set anything up.
I can just click Authorize right here.
Cloudflare is going to add that to my DNS records.
And then Google is going to verify the domain
which may take about five minutes.
You can leave this page open and it'll automatically
redirect you when you're ready for the next step.
But while you wait, be sure to hit that Subscribe button
and click the bell so you know when I put out new videos.
Now we've protected the domain and we've automatically
been redirected back to the setup wizard.
The next step gives us an opportunity
to create additional users.
So, if it's just you,
and you're happy with that first email address you created,
you can skip this step and move on to step three.
But if you have other team members,
or you want additional emails, you can click Create.
And this is gonna give you the opportunity
to add additional users.
You can have up to 10 users during your 14 day trial.
And you can also make aliases,
which is essentially just a redirect.
So you could have
hello@yourdomain.com redirect to sales@yourdomain.com
or whatever kind of redirect alias you want to set up.
If we continue, I can say "Add another user,"
I'll add our other team member.
(keyboard keys clack)
And right here is where you can set up that alias
if you'd like to.
I'm not gonna make an alias though, I'll just save the user,
and then I will continue on to the next step.
You can create as many users as you'd like
during step number two, but if you miss a user,
or you have someone else you need to add later,
you can easily do that,
and I'll show you how to do that later in the video.
Now we're ready to move on to activating Gmail.
And this step is what's going to actually
make the email addresses function.
So if you're migrating from another email host,
this is the step that's going to officially
route your mail to Gmail.
So keep that in mind as you activate it.
This is essentially going to follow a similar process
to what we did when we protected the domain name.
So if you've got Cloudflare, it's a similar process,
or if you had to do something else
for a different DNS solution, it's gonna be the same idea.
I'll click, I'm ready to activate Gmail,
and I'll just be asked to sign in
with my Cloudflare account.
And then I can just authorize those DNS records,
all the MX records.
We don't even have to think about it,
we can just click Authorize.
Google did the heavy lifting for us there.
So guess what?
We get to wait another five minutes for this to process,
and then Gmail will be activated.
And that's it.
Gmail is activated, it's all set up.
You can go to Gmail in a new tab and access your new email.
It's gonna ask you a series of questions on
if you want smart features
and if you want your data to be used for personalization.
Once you do that, you are ready to access your email.
Here it is, your custom Gmail address is ready to go.
If I go to the test email that was sent for me,
I could see it was sent
to my pretty nice-looking custom email.
Once you have your nice professional-looking email address
you can start sending marketing emails
to your customers to increase revenue.
But who wants to deal with the headache
of trying to create a nice-looking email?
That's where Mailjet,
the sponsor of today's video, can help.
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newsletters, and automated emails in minutes.
There's no coding, everything is drag and drop,
and you can take advantage
of beautiful pre-designed templates to save you time.
Mailjet has some amazing features
like automated email workflows,
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without having to remember when to send emails.
Mailjet also gives you a ton of statistics.
You can track email performance in real time,
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Mailjet is the best way to connect with customers
whether you're a solo entrepreneur or a team.
Thanks to Mailjet for sponsoring this video.
Head to mailjet.com/craylormade
to try Mailjet for free today.
Now I'd like to show you how you can migrate data
from an old Gmail address to Google Workspace
so you have all your old emails in your new inbox.
In order to do this, in the Google Workspace Admin panel,
go to the menu and go where it says Account
and go to Data migration.
Now, you can use this data migration tool
to move data from other email hosts
if you've already had a custom email address.
But I'm specifically gonna show you how to migrate email
from a personal Gmail account.
I'll click Set up data migration
and then for Migration Source, I'll click Gmail.
But again, if you have another host
you can say, "Other IMAP Server."
I'm just gonna do Gmail, scroll down and click Start.
And then you need to select the date range
for emails that you want to pull over.
Past one year is like the longest range
that they give you in the dropdown,
but I've found that if you just say, "Custom Date,"
you can make it go really far back.
You know, I can say 1989
and pull all the data over from there.
I don't know that Gmail even existed in 1989.
So that should do it.
Under migration options, you can decide
if you want to bring over deleted mail, junk mail,
if you want to exclude any folders.
I'm just gonna leave everything default
and click Select Users.
Now we're able to add users to do the data migration.
And this is specifically
for moving data from personal Gmail accounts.
So if you're pulling from different sources
and you have a custom email inbox you want to move data from
for a specific user, you're gonna have to
step through this process multiple times.
So when you're all wrapped up
you can click More and say, "Exit Migration."
And then you can do that setup process again
and select a new source.
But while we're on the topic of personal Gmail accounts,
I'm going to click Add User,
and I'm going to enter the old Gmail
that I want to pull data from.
And then when I click Authorize,
it's just gonna ask me to sign in with that Gmail address.
And it's gonna ask for permission to read the emails
and pull it over to the new inbox.
I'll just click Continue here.
And then we're gonna have to sign in
with our Google Workspace account,
the new account that you want to move the data to.
So I will select my email and then we're back here.
We can scroll down and we just need to specify
which Google Workspace email the old data is being moved to.
So as you start to type, you'll see the users pop up.
This is going to my address
so I'll click me and click Start.
And as the migration is in progress,
you'll see a status right here.
It says, "Initializing."
You can leave this screen or you can add additional users
and you will get email updates.
So when the migration is done,
you'll get a report in your new inbox,
showing you all the data that was moved over.
The last thing I wanna show you is how you can add
and manage users in Google Workspace.
If you have new team members or maybe one has left
and you need to manage your email addresses,
you can go to the main menu
and go under Directory and Users.
On this screen, you're able to add a new user.
You can enter their name, email address,
and you can choose to set a password manually
or just automatically generate a password,
and send that to them.
Now, back on the management screen,
you have the ability to reset a password for a user.
So if a team member says,
"Hey, I'm locked out of my account,
I can't remember my password,"
you can actually initialize
that from the admin panel right here.
And then of course, if you need to delete a user,
you can go to More Options and click Delete User.
Once you're finished setting up Google Workspace,
you can take the next step
in your marketing journey with Mailjet.
Use that beautiful custom email address you just created
to send email campaigns to customers.
You can try a Mailjet for free at mailjet.com/craylormade.
And if you aren't using Cloudflare for your domain,
I highly recommend setting that up.
I've got a full tutorial on that here.