Hi, I'm Chris Gallagher, an Instructional Developer for Blackboard. Welcome to the PassKey Manager tutorial.
PassKey Manager is an enterprise single sign-on management solution for K-12 school districts. PassKey Manager provides…
* A library of single sign-on PassKeys that provide secure access to web applications
* The tool to create custom single sign-on PassKeys and add to your library
* The ability to assign access rights to web applications using viewing rights
* A report of how many times each PassKey is used
PassKey Manager provides single sign-on for web applications. However, it does not provide single sign-on to offline or desktop applications. Users must establish and maintain their own accounts with each application
Once you sign-in, you will see a link for PassKey on the homepage. This displays PassKeys available to you or allows you to add or suggest PassKeys.
We'll cover adding a PassKey on the end-user website in another tutorial.
Let's go ahead and open Site Manager to access the PassKey Manager.
In Site Manager we'll first select Configure
and then select PassKeys.
In the Passkey Workspace, you'll see several default PassKeys, which may vary depending on your contract.
As a Site Director or administrator, you can create, edit and delete PassKeys. You may also approve or decline suggestions for PassKeys, import users to a PassKey, or block users from suggesting a PassKey. In addition, you have access to the PassKey Usage Report.
To add a new PassKey we'll first select the New PassKey button.
In the PassKey Wizard, you have the option to add a PassKey using Web Form, Token, or No Authentication.
You would generally use Web Form Authentication unless you know that it will not work for a specific web application or unless you know the web application has an API or single sign-on (SSO). Most of the PassKeys that you use will probably be Web Form Authentication.
If you use token authentication, you‘ll need to know and enter the parameters yourself. Please see the Work with Passkey Manager guide for details.
The No Authentication PassKey option is useful for websites or web applications that don't require authentication. Basically, this process allows you to create a PassKey Bookmark for common sites, such as Office 365 or Google.
Let's go ahead and add a Web Form Authentication PassKey.
For the PassKey Name we'll type in Bb Moodlerooms
and select Web Form for the Authentication Type.
Next, we'll paste in the full web address for a site or web application login page.
In the New PassKey - Parameters window, the Action URL and Name fields are already populated.
By selecting the individual fields, we'll map the form requirements to the user name and password fields for the website application.
At this point, you can test the connection to the site. You‘ll need to login to the application to complete the test.
In the Display window we'll first add Blackboard Moodlerooms for the Description
and then navigate to and add a Moodlerooms Logo.
You may upload JPEG and PNG file types for logos.
We'll leave the Display Type set to open in a New Window and then select the Continue button
In the Viewers window, you specify who can view PassKeys by adding individual users or groups of users. By default, no users will see the PassKey unless you specify them here.
The Bb Moodlerooms PassKey is now in PassKey Manager.
The green status button next to the PassKey signifies that it is currently active.
This button is actually a toggle switch that will toggle between active and inactive.
By default new PassKeys are Active.
Once a PassKey is in the PassKey Manager you can Edit,
Test the connection,
or Delete the PassKey.
You may also wish to import users for a PassKey. This allows them to use the PassKey, provided you have assigned them to that PassKey.
The first step is to create a comma separated value file (CSV).
Your CSV file should contain fields for a SchoolwiresUserName, PassKeyUserName and PassKeyPassword. These fields must be in this order within the CSV file.
When completing an import, remember that you are not importing the users into Schoolwires. You are simply assigning them to a PassKey. Once you assign them, the PassKey will be available on their end-user website.
To import users we'll first select Import PassKey Users
select Browse to navigate to our CSV import file,
and then select Continue.
We'll select the MyGradeBook PassKey from the drop-down list
and then select Import.
As you can see, our import was successful.
MyGradeBook is now available to our imported users when they sign in
When registered users suggest PassKeys on your website, you‘ll see the suggested PassKeys on the Suggestions tab.
Notice that you can filter the PassKeys to see only open, approved, or declined PassKey suggestions.
The Open PassKey suggestions display by default.
When you Approve a PassKey,
you can send a default approval email to the user who suggested the PassKey or enter a personalized note. You must then create the PassKey and ensure that the user has viewing rights.
When you Decline a PassKey,
you can also enter a note to explain why you declined the PassKey suggestion.
By default, the Move suggestion to blocked list is selected. This will move the PassKey to the Blocked tab when you click Send.
On the Blocked tab,
you can Delete the blocked suggestions or add New Blocked Sites.
Now let's see what PassKey looks like to the end-user website.
As we saw earlier, once a user has signed in they‘ll see a button for PassKey.
This will show their active PassKeys and a way to add or suggest new PassKeys.
When we select Add New PassKey,
we can see the Moodlerooms PassKey that we added earlier.
In the Available Passkeys window, end-users can also Suggest a PassKey.
Next, we'll select the Moodlerooms PassKey and then select Add PassKeys.
If we select the PassKey button again we can now see the Moodlerooms PassKey.
Congratulations, you have completed the tutorial on PassKey Manager.
Be sure to check the How Do I tab regularly for new and updated materials.
Thanks for watching!