how does screen sharing work in zoom 2021 there's been some updates you can now screen
share into breakout rooms there is also a special video facility if you screen sharing your videos
that works really well I'm gonna take you through all the latest updates in screen sharing as well
as go over the standard things to remember when you're screen sharing hope you like the video and
as always if you do please like it please share it and of course please comment on the video
and what do you think of the new facility that we can now screen share into breakout rooms
let's get started okay super quickly let me just go through the basics of screen sharing because
I often get asked questions about how it works if you click on screen share what you actually
see on the screen here is all the current things the current pieces of software that you've got
open on your screen so zoom is basically saying to you these are the things that you've got open
on your screen which one do you want to share now to demonstrate that that is a fact what
I'm actually going to do is I'm going to now open something else and when I re-screen share
you'll notice then there'll be one more window so let's just quickly look at that in in action
let me quickly demonstrate this and by just doing something I'm going to quickly open up Microsoft
edge which I haven't currently got open so I'm going to click and open that up onto the screen
and now I'm going to jump back to zoom and if I now click on screen share you'll notice
now that the option of sharing Microsoft edge is now available simply because I've opened up
a new technology and therefore that technology is available so always keep in mind that if you're
going to screen share something open it before you actually screen share so that it's going to
be available and zoom will show it to you and say okay you've got this open do you want to share it
now one thing to keep in mind is that you've actually got various options when it comes
to screen share and we'll be looking at the advanced option in the video in in a minute but
let's just look at the files it is possible for example if you use google drive or you've got a
Microsoft OneDrive etc or Drobox to connect these technologies so that you can easily immediately
access the content on your google drive now I don't generally do that because I simply just open
up whatever file I want to share and then share it through the basic tab but it is possible to do
that so just to show you I'm not actually going to do it but just to show you what would happen
if I clicked on google drive what I can do now is connect my google drive
to my zoom and I do that by simply putting in my email address in fact it's automatically done
and that way then you could access all the files on your google drive
through zoom if you wanted to do that now another question that I've been asked literally thousands
of times this is a common problem when I train teachers if we go back to the screen share and
we come back to the basics what you notice is that we've got google open google okay google chrome
what you can currently see is the current tab that I've got open in google chrome now let me
just jump over to google chrome and explain what I mean this is really important so if we're over on
google chrome notice I've got loads of different tabs open and if I was to click say for example
on this one and then come back to my screen share notice now that what is showing in google chrome
is different google so in other words what zoom will show you is the current tab that you've got
active within a particular browser or technology that you're working with okay so for example
if you've got loads of things open in google chrome the only one it's going to show you here
is the one that you've currently got active but that doesn't matter what I'm what I mean
by that is this watch if I click and share that particular tab if I now jump over to another tab
the screen sharing is still following me so everything that I open on the screen will still
be visible to the students because you the way that zoom works is that it
shares that particular technology that you're you've got currently functioning so in other
words if I'm showing google chrome and I jump between the different tabs the students will
follow me and see everything however if I jump now to a different technology so I jump over to go to
Microsoft edge now the students are not following me because at the moment I'm currently sharing
google chrome so what I need to do is do click on new share and share and you can notice see that
that window is active that's what the students are seeing but I now want the students to see
a different technology so I have to click and then re-share so that's called new share button
that's really important it's another thing that confuses teachers or trainers in other words
zoom will follow you between the different tabs if you're staying in the same technology so if
you jump from one google tab to another but immediately you jump to another technology
you need to do a new share because the way that zoom works is that it shares specific technologies
okay it's really really important to remember one final thing before I show you some of the
updates when you screen share if you're going to screen share video and I've got a video here
open good idea to click on share sound now the optimize video button actually only really works
when you're working with video not with YouTube in other words you if you want the students to see
the full video when you're working in YouTube video you need to go full screen and that way
the students will see it okay so we've looked at the standard way of screen sharing hopefully I've
made that clear to you it's pretty simple now let's look at the first key update the option
to screen share into breakout rooms and let me try to explain really clearly how it works and
what the students see okay I'm going to try and make this really really clear for you what I've
done is I've actually logged someone in on another computer and I've got their computer in front of
me so I can actually see what happens in the breakout rooms and i will describe it to you
as i create breakout rooms and share things into the breakout rooms now first of all if
i click on screen share and no one's in a breakout room you'll notice there's no
extra button here we just got the standard buttons but look what happens if I create
some breakout room so I'm just going to create two breakout rooms and I'm going to put this person uh
into one of the breakouts I'm going to click on open breakout rooms so now we've got two breakout
rooms and I can see that that person and the other person's also called Russell is logged in to the
breakout room on my other computer here now if I now screen share something and let's do some tests
let's start by simply screen sharing the whiteboard okay and I'm just going to tell
you now notice what i have to do is click on this button here share to breakout rooms okay that's
the important button now I'm choosing whiteboard I'm clicking on share this tells me that the video
and audio won't be shared but I'm going to tell you in a minute and show you in a minute that's
not actually true strictly speaking you can share video so I'll show you that in a minute as well
click on share and now I'm going to just simply right on the board and I can see absolutely
clearly that the students in the breakout rooms are seeing all of that and if i for example you
know create a new page I'm watching here and i can see in the breakout rooms the students are
seeing exactly the same thing so number one we can share content from the interactive whiteboard
into the breakout rooms just a super quick 20 seconds promotion if you like what you're
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free 14 part video course on using technology to teach online right let's get back to the video now
let's try another example I'm going to click on screen share the students are in breakout rooms
and this time can I share a browser so I'm going to click on Microsoft edge okay remember to click
on this button here I'm going to click on share and I'm watching carefully now and I'm looking at
the student screens and yes they can see exactly what you can see on the screen now so you are able
to share perfectly a browser window in to the breakout rooms of all the different rooms that
the students might be logged into so that's super useful okay now let's do a third example I'm going
to click on screen share can I screen share a PowerPoint slide into the breakout rooms so again
making sure that buttons clicked on I'm going to click on the PowerPoint slide I'm going to click
on share I'm now looking carefully at the students screens and yes they can see that so I'm able to
share a PowerPoint slide now am I allowed to move forward and back let me see if I can click and
move to another page yes they are seeing all of that okay remember what i can't do though is talk
to them but they can see anything that i want to share into the breakout rooms from the powerpoint
we know we can do that it's brilliant using a browser we know we can do that and also sharing
something from the interactive whiteboard now let's talk about video because what zoom tells you
and video actually how it works is slightly wrong so I'm going to try my best to clarify this
so can we share a video to our students so I've got a video here okay and again I'm going to click
on share to breakout rooms now click on share and it tells me your video and audio will not
be shared okay that means my webcam okay that's where the confusion is but the audio so I'm going
to click now on share and I'm going to play this video and I can see perfectly that the students
are actually seeing that on their screen so I can share video now if I play the video
are they actually able to watch it and the answer is yes I'm looking and they are seeing the video
now there is one big question can they hear the video that's the big question
now I've just done a test and I've just listened into one of the breakout rooms on the computers
and it seems that the sound is not being shared and that does make sense because if I come back
here and just click on new share notice that when you click this button and I'm just going
to turn it off notice that if I have these two options selected so I want to share sound but
then I click this one those two turn off so we can share a video from YouTube into the breakout
rooms but what will happen is that the students will not be able to hear the audio I really hope
I've made that clear for you screen sharing a YouTube video in zoom has always been fairly easy
but sharing a video that you're playing from your computer that's always a bit more
tricky what I'm going to do now is show you some of the updates that have helped to facilitate this
so we're focusing particularly on when you play a video from your computer and you want
to screen share it with your students or your participants so let's look at that update now
so what I'm hoping to show you here is that what we can do now I'm going to click on
screen share and then I'm going to come over to advanced features I'm going to click on video
I'm going to make sure I've got these two selected I'm going to then click on share it's going to ask
me well what video do you want to share and I'll share this one here I'll click on open
and what happens is this here this window is on the the students window this is fully optimized
they can see just the video they can't see any of this stuff around the outside okay when you
select and if I just come up here to the new share window when you choose optimize for video clip and
work this way it means that they don't even see the controls here they just see the yellow part
so they've got that full screen and if i play this video that is exactly what they're going
to experience so that's really useful if you want to give the students a really
good experience really hope that video was useful really be interested what you think about the new
option to screen share into breakout rooms as I said if you want to follow my work please come
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more interesting zoom videos that you might like to watch and thank you very much
you