Welcome to the ePASRR level 1 training for hospitals and community
agencies in this video we will show you how to search for a patient at a patient
and complete a level 1 screening in the ePASRR application every patient
being admitted to a Medicaid certified nursing facility must have a
pre-admission screening completed prior to admission to complete the level 1
screening in ePASRR use the right navigation bar and select search for
patients enter the patient's name or ID number and select search locate the
correct patient in the grid below and select the patient if the patient does
not exist in ePASRR use the link to add a new patient once you select an
existing patient or create a new patient profile the patient management page will
open you will see the patient demographic information options for
completing a pass our packet and all the PASRR packets that have previously
been created for the patient you have two options to complete a level one PASRR
packet if you select new 1178 a blank form will open for you to complete
if you select copy existing 1178 all level one forms available for copying
will appear in the grid below select the copy button next to the packet that you
would like to copy for this training we will create a new 1178 by choosing the
new 1178 radio button and selecting create packet the DHS 1178 level 1 PASRR
screening form will open enter the patient's primary diagnosis and referral
source information answer all questions in Part A and B by choosing the
appropriate radio button if all answers in Part A and B are NO complete the form
by entering the Assessors name credentials the date and time the form
was signed select complete form when you are finished
if any answer in Part A or B is YES Part C categorical determinations will
open answer all questions in Part C by choosing the appropriate radio button
complete the form by entering the Assessors name credentials the date and
time the form was signed select complete form when you are finished you will be
taken back to the packet management page the next section you will need to
complete is the referring entity contact information section select the edit
button enter the name and phone number of the person that can be contacted if a
nursing facility has a question about the patient select Save when you are
finished scroll down and you will see the completed level 1 form if you need
to make any changes to the level 1 select edit form if you would like to
view the form or print it select the view form button the last step in
completing the level 1 is to provide supporting documentation use the upload
feature to provide medical records such as a history and physical a medication
list or a psychiatric evaluation select the Browse button and search for the
file you would like to upload select the upload button and you will see the file
appear in the grid below if the patient is being admitted to a nursing facility
that has access to your electronic medical record system you can check the
box that says the nursing facility has access to the referring entity's
electronic medical record and can view supporting documentation that validates
the level 1 in lieu of uploading medical records select the finalize level 1
process button when you are finished if the level 1 is positive for serious
mental illness or intellectual or developmental disability and a
categorical determination was not selected you will need to complete the
level 2 evaluation watch the ePASRR level 2 training for hospitals and
community agencies for step-by-step instructions
if the level one was negative or positive with the categorical
determination the patient placement section will open next this is where you
will select the nursing facilities you want to view the patient information for
potential admission to the nursing facility click the plus sign next to the
island name to expand the section select the checkbox next to the nursing
facilities being considered for the patient there is no limit on the number
of nursing facilities that can be selected when finished select the Save
NF placement selections button you will see the selected nursing facility or
facilities appear in the grid below these facilities now have access to view
the patient's pass our packet for seven days
if after seven days a placement decision has not been made the nursing facilities
will disappear from the grid you can go back into the PASRR packet and select
the nursing facilities again to restart another seven day review period once a
placement decision has been made you will go to the patient placement grid
and use the select button corresponding to the facility accepting the patient
all other facilities in the grid will disappear select the complete packet
button and the pass our packet is completed thank you for watching the
ePASRR level 1 training for hospitals and community agencies if you
have any questions an ePASRR frequently asked questions guide with
step-by-step instructions is available under the resources and instruction tab
in ePASRR or feel free to call us at 1.808.941.1444 or
email ePASRRsupport at HSAG.com