- All right, so in this video
we're going to be using Google Drive,
and it's already full of files,
so we'll be talking about the best ways to use those files,
and we're going to be using them in your internet browser,
and we're going to be using them when they're synced
to your Windows desktop already.
(gentle music)
I've left-clicked on the gear icon
and I've gone to Settings.
Let's talk about a few settings that you should have
the same way if you wanna replicate what I'm doing.
The one is I don't have checked
to Convert uploads to Google Docs editor format.
So that should say Docs, Sheets, and Slides.
But what that means is if I take an Excel file
and I upload it, Word or PowerPoint,
it won't automatically convert it to the Google format.
Because we're going to go over
what to do with Microsoft Office files
there's some new capabilities there,
and I also have this checked,
so I can edit Docs, Sheets, and Slides offline.
I'm gonna remain online when we're looking at this,
but if you're not plugged in I would suggest
checking that and it will keep local copies for you.
You can work on them
and when you get back online it'll sync them up.
And those are the two settings that are important now,
we'll click Done.
And we're looking at the same files
and Drive File Stream on the right,
and then Google Drive on the left.
So if you wanna work in a file
that's not Sheets, Slides, or Docs,
we'll come over into Drive File Stream
and it doesn't really matter right now
that these are backed up.
So you would work on them the same way
that you would any other file.
So if I wanted to open up this PNG file let's say,
if I double left-click on it
like you typically would in Windows
it opens up with the default program
that Windows thinks you wanna use,
and you just do whatever you want.
Let's say I modify it a little bit.
If I closed it and saved it, it would save this copy
and then the synchronized copy would get saved
in Google Drive.
So you can put any type of file
that you want in Google Drive,
and you can work on it on your computer,
it will still back it up but you wouldn't necessarily
do anything with it online.
So if I found this PNG file here,
it's just there to be backed up,
I'm not going to edit in Google Drive.
So the opposite is the case
for the Drive, Sheets, and Slides.
I would typically just edit those from here.
Now you can come onto windows, and you can left-click on it,
and this will open up in Google Sheets,
but that's not the typical workflow, at least that I use.
If I'm going to be working on Sheets, Slides, or Docs
I'm just going to open them from Google Drive.
I would left-click here.
So any file, even if it's synchronized in Google Drive,
you can work on on your computer
and it will be synced in Google Drive.
Now let's come into just Google Drive
and talk more about how you can work with these files.
So you can associate these files
with different programs to open them.
So as I talked about this PNG file,
I would never do anything with this in Google Drive,
but if I do open it in Drive
you can choose to open it with,
and it will suggest some other programs.
These are outside of Google Drive,
so if you open these you probably have to create an account
and enter your credentials,
and you may have to give that third-party application
some access to your Drive.
I've done that with one program,
so I will show you this type of file,
and I've starred this file so I know how to easily find it.
Again, I don't know where this is saved
but I know that I starred it, so it's here.
So this is a file from Coda, C-O-D-A dot I-O.
But since I've given it permissions to Google Drive,
when I left-click on it it just opens in Coda.
I guess it's been a while
because I had to give it permission again.
There we go.
The file's saved in Drive but it opens in Coda.
Now, if I make my changes here
it's going to save the changes in Google Drive
because the file is there,
but all the interface and all the work that I do
has nothing to do with Google.
Google doesn't own Coda, it's just linked to Google Drive
and I use it inside of my browser,
which in this case is Google Chrome.
So that's the second way to work in files.
The first is just on your computer.
The second is through third-party applications,
and the third is through what I would call the native apps.
Let's just say I wanna look at this example file
of a function that you can use,
and when I left-clicked on it
it didn't have to ask for permissions.
And this is a program that's run by Google.
If you look at the address bar docs.google.com/spreadsheets.
So this is a native Google file
and it has some capabilities in it
that your typical third-party application would not have.
So we'll touch more on this
in the next section of the course,
as there's a lot of collaboration that you can do
involving sharing the files and commenting back and forth.
And there's another way to open a file
that was recently introduced, that's very important.
So, if you upload Microsoft Office files,
so this would be Excel, PowerPoint and Word,
you can now open those in Sheets.
So if I right-click and choose Open with Google Sheets
something very important is happening here,
because I opened it that way,
and I didn't change the settings to convert this file
this is being opened in the native Excel file format.
It's not being converted to a Docs.
So if you wanted to download this again
and keep it in Excel
you wouldn't lose any of the formatting.
It's giving you a warning that not everything will work,
but most of the things will.
Another important thing to note
is that you can also collaborate
when you're working in Microsoft Office files
in Google Drive.
So the commenting features still work
as long as you're inside of Drive.
So I could come in here and I could left-click,
and I could comment.
Now, it's giving you a warning,
if you edit this Excel file in Microsoft Excel on a computer
it could drop some of these comments.
So there are some quirky things to keep in mind
when you use Office files.
So if you can,
you're better off to use the native Sheets files,
but there are lots of reasons to keep it in Excel
if that's what you need to do, or Word or PowerPoint.
So now you can do that in Google Drive.
If I were to share this with a team member
there's all sorts of ways that you can interact
within Google Drive,
and we'll go over those features in this next video.