Voicemails! Do you ever feel like you're a nervous wreck when you have to leave a
business voicemail for someone? Well, in this video I'm going to teach you some
voicemail etiquette: what to do, how to say it, so that you can sound very
professional when you're leaving those very important voicemails and be sure to
stay tuned to the end of this video so you can learn when not to leave a
voicemail. For tips on accelerating your professional career, your first year on
the job, please subscribe to my channel hit that bell so you can be notified
every Wednesday for a brand new video. Hi, I'm Adriana Girdler a Productivity
expert and I have over twenty plus years in the business and let me tell you, I
know voicemail. I've left some doozies in my past and I would like to share with
you some of the lessons I've learned to give you amazing voicemail etiquette.
Before you dial! The energy that you put in a call can be felt by the other
person so really bring about the most positive,
confident energy that you can bring about. In fact, make sure that you put a
smile on your face as you're gonna be leaving that
voicemail. It truly makes a difference. Think ahead. Before you even pick up that
phone, think or write down, your choice, what it is that you're going to say in
your voicemail and remember, 60 seconds max, so don't forget to leave the date,
the time that you called, your name, compan,y the purpose of your message and
that most important phone number that they can call you back.
Comment below with a thumbs up if you have ever experienced a bad voicemail
etiquette don't ramble sometimes when you have to leave your purpose, it's
really easy to ramble and you want to say everything. Don't forget, they're
gonna call you back, that's when you can give the meat of what it is that you
wanted to speak to them about. Now, have you ever been timed out from a voicemail
as you were rambling? Well, guess what? It is way too long and that's your cue to
delete that message and start over again. Be clear. So, what do I mean by that? You
want to speak slowly and clearly when you are leaving a voicemail. You know
what really sucks and you tell me if you've ever experienced this,
someone leaves their number, nine oh five three three one zero zero four four four...
what? And then you got to listen and play it back multiple times in order to get
it, so go slow, give your number out slowly so that they can actually take a
pen and paper and write it down. The other important part with speaking
clearly is you don't want to be saying your 'umms' and your 'ahhs' so you're really
gonna have to be aware of this so when you leave a message, Hi Jim,
it's Adriana, um well I um wanted to um.... Not good! So, speak clearly, speak slowly and it
makes a huge difference and your recipient will appreciate it.
Bonus tip! I promised you would tell you when not to leave a voicemail, well here
it is. So, when is it that you don't want to
leave a voicemail is when it is super urgent and you need an answer right away.
So, you need to actually hunt the person down a bit. I would call reception, I
would even text them, you can check out my video on good texting etiquette. When
you need something of urgency and it's important, you really have to now use
different tools in order to get their attention.
Sometimes I even do a little triad: email, text, voicemail, maybe four and actually
call reception to find out where the heck they are so I can speak to them. If
it's that important, you really need to go to that lengths because people are
busy and they won't know that you are really looking for them. Part two to this
bonus tip is, do not leave a voicemail if you're just saying to someone, I just
sent you an email and you're regurgitating the exact same stuff. It's
not the point, you already sent them an email so don't do that. Check out my
other video on actually email etiquette, it can give you some really good tips on
how to send out that perfect email and you don't have to follow up with
voicemail. Now that we have your voicemail etiquette locked down, I have
some other real cool tips for you on really fine-tuning and polishing your
professional image and productivity. I have an amazing download and it's called
21 days to getting shit done at work, it gives you some awesome tips on how to
run meetings, facilitation, time management, visioning, goal-setting, all
critical stuff that is important for you to really up
your professional game. If you want this amazing free download grab the link
below underneath this video, please subscribe to my channel, give it a like
and share with all the new professionals that you know. If you really feel that
you're gonna nail voicemail etiquette, please put a comment below, I would love
to hear from you. Until the next time, see ya!