this tutorial shows how to use comments
in google docs
hello my name is erin i'm a technical
writer and editor who shares easy to
follow software tutorials and
writing tips for the real world on this
channel and on my blog at
aaronrightwriting.com
today we're going to look at how to use
comments in google docs specifically
we'll look at four
key tasks how to insert comments
how to reply to comments how to resolve
comments
and how to delete comments google can
decide to change the appearance
of google docs at any time so your
interface might look slightly different
than the interface shown here
there are six ways to insert a comment
in google docs
from within the text from the right
margin from the toolbar
from the insert tab from the comment
history
and with a keyboard shortcut we're going
to walk through all six methods but
don't worry it won't take very long at
all
to insert a comment directly from within
your text
select the text or an image and then
right click
and select comment from the shortcut
menu
enter your comment into the text box and
then select the comment button
the process for entering your comment
and selecting the comment button
will be the same for the remaining five
methods so we won't repeat it
each time the second way is to select
text or an image and then select the
comment button
in the right margin this button won't
appear until
text or an image is selected the third
way is to select the comment button in
the toolbar
the fourth way is to select the insert
tab in the toolbar
and then select comment from the
drop-down menu
the fifth way is to select text or an
image and then select the comment
history button
in the toolbar followed by the comment
button
above the comment history
and the sixth way is to press ctrl alt m
on your keyboard note that if you use
any of the methods that don't require
you to select text or an image first
the comment will be attached to the word
closest to your cursor
next we'll look at how to reply to
comments
you can reply to other people's comments
when you are sharing
a google doc if you're working alone you
can use the reply feature to remind
yourself of additional information
related to the main comment to reply
from the comment bubble
select the bubble and then enter your
reply into the text box
and select the reply button
to reply from the comment history select
the comment history button in the
toolbar
and then select reply in the comment
once again enter your reply in the text
box and select the reply button
in the next section we'll resolve
comments
when you resolve a comment you're
telling other users or reminding
yourself that the issue is closed
resolved comments will still appear in
the comment history
but they'll no longer appear in the
right margin
to resolve a comment from the comment
bubble select the check mark
the comment will disappear from the
right margin
to resolve a comment from the comment
history select the comment history
button in the toolbar
then select resolve in the comment
the resolved comment will remain visible
but will have a darkened background
if you change your mind you can also
select reopen
to return the comment to its unresolved
status
we'll look at how to delete comments in
the next section
you can permanently delete your own
comments but you can't delete someone
else's comment on a shared document
to delete from within the comment bubble
select the three dot menu
and then select delete from the
drop-down menu
a dialog box will appear asking if you
want to delete the comment thread
if you're sure select the delete button
to delete a comment from the comment
history select the comment history
button
and then select the menu arrow to the
right of the time stamp followed by
delete
in the drop-down menu once again select
the delete button
in the dialog box asking if you're sure
you want to delete the comment thread
the companion blog post for this video
listing all the steps we just performed
appears on aaronrightwriting.com which
is linked below
feel free to leave me a comment if
there's a specific topic
related to google docs microsoft word or
adobe acrobat
that you'd like me to talk about in the
future and please subscribe to my
channel and give this video a thumbs up
if you found it helpful
thank you so much for watching
you