- [Instructor] Hello, everyone.
In this video, I'll be focusing
on different tricks you can use
while projecting your presentationю
Throughout the video,
I'll be referencing different keyboard shortcuts
from our list of the Top 50 PowerPoint Shortcuts
for Consultants.
You can get your own free copy of this list
by going to TheAnalystAcademy.com,
or just click on the link in the description below.
(upbeat music)
Unless you're already at the top of your firm,
it's likely that you'll be responsible
for projecting a presentation from your laptop
at some point in your career.
This can be a stressful activity
because any mistake you make will be seen
by everyone in the room.
Fortunately, there are some tricks of the trade
you can use to impress the client
and your fellow team members while you present the slides.
The first trick many people already know about,
and that is just the F5 and the Shift + F5 shortcuts,
which allow you to start the presentation
without having to navigate to the Start Presentation command
in your ribbon or in the Status Bar.
F5 will start the presentation from the beginning,
and Shift + F5 will start the presentation
from the current slide.
The next few tricks are for moving around the deck.
Sometimes when you're presenting,
you need to skip ahead to a certain slide.
For example, if a client wants to see more detail
about a concept you're explaining
and you need to jump to an appendix slide.
The traditional way to get to the slide you want
is just to click through the deck manually.
Well, this comes across a little unprofessional,
as you have to reveal the slides you haven't discussed yet.
Plus, it takes a little bit of time.
To avoid this, you can just jump
directly to the slide you need
by hitting the slide number then pressing Enter.
So let's say I want to go to Slide Five.
I'll just hit 5, then Enter.
And here we are.
Obviously, to make this work,
you need to know where your slides are.
And my recommendation for this
is to write down any major slides you think you might need
before a presentation.
Or, at a very minimum,
write down the transition slide numbers,
like the first slide in each section
or the first slide of the appendix.
That way, you can jump around the deck
without having to tab through each individual slide.
And if you've jumped to a slide elsewhere in the deck
and you need to get back to where you were,
just right-click on the slide right here
and go to Last Viewed,
and that will take you right back.
Another really great option for this
that many people don't know about is Ctrl + S.
When you hit Ctrl + S while in Presentation Mode,
a little dialog box of all the slides pops up.
And you can navigate to the one you want
and hit this button that says "Go To".
This isn't quite as fast or as clean
as jumping right to the slide,
but it's definitely better than clicking through each slide
until you find what you need.
And another thing you can do is right-click on the slide
and just go to See All Slides.
And this will show you a snapshot
of all the slides you have in your deck.
So if you want to jump ahead a slide,
you can just click on what you want,
and it'll take you right there.
Sometimes during a presentation,
you need to hide the contents of the slide,
either because you're not talking about it anymore
or because you're having a side conversation
and you don't want the people to read ahead
without hearing the proper voiceover.
To do this, you can either turn the slide black
by hitting the letter B while in Presentation Mode
or turn it white by hitting the letter W.
This is an easy one to remember, for obvious reasons,
and it comes in handy more often than you would think.
There are a number of other really great keyboard shortcuts
that you can use while in Presentation Mode
that often get overlooked.
The first is Ctrl plus mouse click,
and this will essentially turn your cursor
into a laser pointer.
So, here I'll hold the Ctrl key,
and while I'm clicking down on the mouse,
you can see this little red dot right here.
And this helps me call attention
to certain parts of the slide
without having to actually use a laser pointer.
The second shortcut is Ctrl + P,
which actually lets me draw on the slide
during Presentation Mode.
Or I can hit Ctrl + I,
which lets me highlight portions of the slide.
And this is really helpful
when you need to annotate something in real time.
You probably won't see this very often
in a live client presentation,
but it is helpful when you're reviewing the deck as a team
and you need to call something out to be changed later.
To erase these, you can just hit E for erase,
or, if you want to hide them but not delete them,
then you can hit Ctrl + M.
If you don't do either one of those things, though,
PowerPoint is just gonna ask you
whether or not you want to keep or discard your annotations
when you exit Presentation Mode.
Most of these commands can also be accessed
by right-clicking on the presentation,
so if you find that you can't remember the shortcut
for a certain command,
this can be a great backup option.
And there are also a few other commands in here
that we haven't talked about but that you may find useful,
such as the zoom-in feature.
The last thing to show you is the hidden slide feature.
Sometimes you want to include a slide
in the main part of your deck,
but you don't necessarily want to present it.
You'll see this often with the Executive Summary slide,
which you want towards the front of your deck
so people can read it when opening the file
on their computer
but you might not want to show in your presentation.
Or sometimes you'll hide certain sides
if you're trying to shorten the presentation,
but you want to keep the full storyline intact
for when you send the presentation.
Doing this is very simple.
You just click the slide you want
here in the Navigation Pane
and select Hide Slide.
Then you'll notice when you go to present,
it will just skip over the slide.
So I'll start on this first slide.
Then it'll go to the third slide when I hit the arrow key
or click on the mouse.
But here's a neat trick.
If you still need to see the slide,
you can just use some of the tricks we learned earlier,
either hitting Ctrl + S and selecting the slide you want,
or typing in the slide number, if you know it,
and hitting Enter.
That way, you can still show the slide
without having to go back to the Navigation Pane
and un-hide it.
If you found this video useful,
be sure to visit us at TheAnalystAcademy.com
for lots of really great downloads, articles, and courses,
such as our most popular course,
"Advanced PowerPoint for Consultants",
where thousands of students all around the world
have learned to use PowerPoint
to save time, work efficiently,
and build beautiful consulting-style slides.
So check us out TheAnalystAcademy.com.
(upbeat music)